Legal Secretary - Chicago, United States - VetJobs

    VetJobs
    VetJobs Chicago, United States

    1 month ago

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    Description
    Job Description

    Under general supervision, performs specialized and confidential administrative and secretarial support to attorneys in the Collections, Ownership, & Administrative Litigation (COAL) Division, and performs related duties as required.

    ESSENTIAL DUTIES
    • Schedules meetings and maintains the supervisor's appointment calendar.
    • Screens office visitors and telephone calls, takes messages and responds to inquiries and complaints forwarded to the supervisor's office.
    • Uses word processing, spreadsheet, and related desktop software to format and generate a variety of complex legal documents and correspondence including briefs, summonses, and forms.
    • Creates and maintains databases to track pending cases and assignments.
    • Proofreads and edits legal documents for grammatical, spelling, and formatting errors.
    • Relays supervisor's directives to staff and ensures their execution for efficiency of work operations.
    • Works on special projects and handles special assignments, as required.
    • Prepares statistical and work activity reports on unit operations.
    • Maintains supervisor's legal, confidential, and administrative files.
    Additional duties may be required for this position.

    Certificates/Security Clearances/Other

    THIS POSITION IS IN THE CAREER SERVICE

    Location: 121 N. LaSalle, Room 400
    Chicago, IL 60602

    ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

    The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

    Additional Qualifications/Responsibilities

    Qualifications
    • Three years of work experience in operating personal computer equipment, preferably in a law office, or an equivalent combination of training and experience.
    Licensure, Certification, or Other Qualifications
    • Typing at a skill level of 50 words per minute is required.
    Preference will be given to external candidates possessing the following:
    • Previous experience providing administrative support in a law firm or legal setting.
    • Previous experience creating and maintaining spreadsheets to track pending assignments.
    • Previous experience organizing and maintaining confidential and administrative files.
    • Previous experience scheduling meetings and maintaining the supervisor's calendar.
    • Proficient in Microsoft Office, including Word, Excel, and Outlook.