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    Legal Secretary - Chicago, United States - Chubb

    Chubb
    Chubb Chicago, United States

    1 month ago

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    Description

    Job Description:
    Litigation Secretary - Cohn Baughman

    The expectations for the position include but are not limited to:


    DUTIES:

    • Provide legal secretarial and administrative assistance to attorneys, paralegals, and office administrator in busy major claim litigation insurance defense office.
    • Draft, edit, proof, compare, redline legal documents for attorney and paralegal review.
    • Download litigation documents.
    • Calendar court dates on scheduling orders.
    • Set up deposition/arbitration dates, arrange for court reporters etc.
    • Manage and arrange Outlook calendar dates and Webex meetings for attorneys/paralegals.
    • Enter attorney billable time on all case matters using Sage Timeslips program.
    • Enter all case related expenses into Sage TimeSlips program for invoicing.
    • Track/send weekly attorney time reports to Managing Partner & Office Administrator
    • Manage weekly reminders to attorneys and follow up on missing billable hours.
    • Complete attorney/paralegal edits on monthly prebills to ensure accuracy of monthly invoices.
    • Arrange/book travel for attorneys using Concur Travel system.
    • Submit all attorney expense reports using Concur Expense system.
    • Process/request invoice check requests for outside vendor payments from Imprest account, keep Imprest check register up to date.
    • Process/request vendor invoice payments in Oracle Voucher system, register new vendors and troubleshoot issues with Account Payable team.
    • Assist with opening new case files and accepting case assignments in T360/TyMetrix
    • Assist with tracking and submitting case budgets and approvals in T360/TyMetrix
    • Download and circulate Mealey's Litigation Report Insurance to offices Monitor receipt of same and troubleshoot when LexisNexis does not send issues.
    • Manage attorney CLE hours and professional dues.

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