- Provide legal secretarial and administrative assistance to attorneys, paralegals, and office administrator in busy major claim litigation insurance defense office.
- Draft, edit, proof, compare, redline legal documents for attorney and paralegal review.
- Download litigation documents.
- Calendar court dates on scheduling orders.
- Set up deposition/arbitration dates, arrange for court reporters etc.
- Manage and arrange Outlook calendar dates and Webex meetings for attorneys/paralegals.
- Enter attorney billable time on all case matters using Sage Timeslips program.
- Enter all case related expenses into Sage TimeSlips program for invoicing.
- Track/send weekly attorney time reports to Managing Partner & Office Administrator
- Manage weekly reminders to attorneys and follow up on missing billable hours.
- Complete attorney/paralegal edits on monthly prebills to ensure accuracy of monthly invoices.
- Arrange/book travel for attorneys using Concur Travel system.
- Submit all attorney expense reports using Concur Expense system.
- Process/request invoice check requests for outside vendor payments from Imprest account, keep Imprest check register up to date.
- Process/request vendor invoice payments in Oracle Voucher system, register new vendors and troubleshoot issues with Account Payable team.
- Assist with opening new case files and accepting case assignments in T360/TyMetrix
- Assist with tracking and submitting case budgets and approvals in T360/TyMetrix
- Download and circulate Mealey's Litigation Report Insurance to offices Monitor receipt of same and troubleshoot when LexisNexis does not send issues.
- Manage attorney CLE hours and professional dues.
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Legal Secretary - Chicago, United States - Chubb
Description
Job Description:
Litigation Secretary - Cohn Baughman
The expectations for the position include but are not limited to:
DUTIES: