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    Legal Secretary - Chicago, United States - ROCS Grad Staffing

    ROCS Grad Staffing
    ROCS Grad Staffing Chicago, United States

    3 weeks ago

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    Description

    Job Description

    About Us:

    We are looking for an experienced Legal Secretary to support three Partners at our prestigious law firm. The ideal candidate should have top-notch organizational skills, strong communication abilities, and great attention to detail. This role calls for a proactive individual who can handle various tasks efficiently while upholding confidentiality and professionalism.

    Responsibilities of the Legal Secretary:

    • Manage calendars, schedule appointments, and coordinate meetings for the Partners
    • Prepare correspondence, memos, and legal documents accurately
    • Maintain electronic and physical filing systems in an organized manner
    • Handle incoming communications, responding promptly or redirecting as needed Serve as the primary point of contact for clients, offering excellent customer service
    • Organize client meetings, including preparation and logistics
    • Assist in drafting, editing, and proofreading legal documents such as contracts and briefs
    • Submit legal documents to relevant authorities while ensuring compliance with deadlines and procedures
    • Keep client databases and case management systems up to date with precise information
    • Review and prepare client invoices accurately and according to billing standards
    • Monitor billable hours and expenses, aiding in monthly billing reports
    • Coordinate payments and client account reconciliation with the accounting team
    • Conduct legal research and compile findings for Partner review
    • Analyze data on cases, statutes, and regulations to assist in legal strategies
    • Collaborate with fellow legal support staff to ensure smooth firm operations

    Qualifications of the Legal Secretary:

    • Preferably hold a Bachelor's degree
    • Bring at least 5 years of experience as a Legal Secretary or in a similar role, supporting multiple attorneys or partners
    • Proficient in Microsoft Office Suite and legal software
    • Strong organizational and time management skills
    • Excellent written and verbal communication abilities
    • Handle sensitive information discreetly and confidentially
    • Work independently in a fast-paced environment
    • Familiarity with legal terminology and procedures
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