Contract Administrator I/ii - San Mateo, United States - County of San Mateo

County of San Mateo

Verified Company

San Mateo, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The position will work with cross-functional teams of the organization to coordinate the development, execution and administrative monitoring of programmatic, administrative, facility, technological and other solicitations, procurement, and contracts.

The position will analyze programmatic requirements and needs to assist with the planning and improving of existing processes, including the monitoring of contract agreements for compliance, reporting requirements, possible amendments and site visits with a multi-disciplinary team.

The position is responsible for purchasing duties in difficult or complex commodity areas of a wide variety of materials, supplies, and equipment, and perform a broad scope of purchasing transactions with independence of action.

The position will provide program support and lead the coordination and facilitation of planning, budgeting, forecasting, and reporting activities for Departmental agreements and purchases as assigned.

Solid experience in the development of contracts, negotiation of terms, and contract execution. Experience with technology procurements is highly desired, but not required.
Knowledge of and experience in governmental policies and practices in relation to procurement.
Ability to develop and analyze purchasing request and evaluate specifications, proposals, bids and contracts for products and complex commodity areas and purchases.
Knowledge of sources of supply, marketing practices, pricing methods, differentials, and other factors in public agency purchasing.
High level of proficient writing and editing skills; experience in doing research to build scopes of work, set target levels, and develop performance measures.
Excellent analytical, verbal, and written communication skills.
Excellent detailoriented and organization skills.
Skill in establishing and maintaining effective work relationships with customers and vendors.
Knowledge of the laws and regulations governing purchasing policies and procedures in public agencies.
Knowledge of office administrative practices and procedures, including records management and the operation of standard office equipment.
Strong interpersonal skills with proven ability to develop and maintain effective business partner relations at all levels of the organization. Incumbents at this level are typically assigned complex procurements and contracts.

This is a limited term, at-will position. _Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan._

Examples Of Duties:

Duties may include, but are not limited to, the following:

Conduct research on a wide variety of administrative topics including contract feasibility, cost benefit analysis, budget and staffing proposals, and operational alternatives.
Conduct a variety of analytical and operational studies regarding departmental and programmatic activities, including complex operational, regulatory, or administrative issues; evaluate alternatives and make recommendations.
Develop and standardize procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures in order to maximize funding and minimize costs.
Partner with County procurement to create strategic procurement vehicles that maximize volume discounts, and shorten the timeline of procurements.
Perform cost/benefit analysis of procurements, budget and staffing proposals, and operational alternatives.
In collaboration with Program, Administrative, and Financial Management, evaluate purchasing processes and timelines to establish efficiencies and effectiveness in business processes.
Monitor contract agreements for compliance, reporting requirements, possible amendments, and site visits with a multidisciplinary team.
Develop and maintain weekly, monthly, quarterly, and annual reporting mechanisms.
Serve as liaison to branches, departments, governmental agencies, and the public to disseminate information.
Prepare or assist in the preparation of operating manuals, organization charts, and workflows.
Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors.
Receive, review, and check purchase requests to determine needs, market conditions and product availability.
Consult and assist with product selection and purchasing methods.
Invite and accept bids, evaluate prices, discounts, and delivery conditions.
Prepare and assist in the preparation of product specifications and contracts.
Review invoices to ensure conformance to contracted price schedule.
Analyze bids for conformance to specifications; make awards on bids.
Confer with vendors about products and services.
Prepare reports, recommendations and correspondence.