Executive Assistant - Orlando, United States - Sedgwick Claims Management Services, Inc.

Sedgwick Claims Management Services, Inc. Orlando, United States

3 weeks ago

Description

Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague.

A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It's an opportunity to do something meaningful, each and every day. It's having support for your mental, physical, financial and professional needs. It means sharpening your skills and growing your career. And it means working in an environment that celebrates diversity and is fair and inclusive.

A career at Sedgwick is where passion meets purpose to make a positive impact on the world through the people and organizations we serve.

If you are someone who is driven to make a difference, who enjoys a challenge and above all, if you're someone who cares, there's a place for you here.

Join us and contribute to Sedgwick being a great place to work.

Great Place to Work

Most Loved Workplace

Forbes Best-in-State Employer

Executive Assistant (In Office, Orlando FL)

PRIMARY PURPOSE:

To be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office; to handle details of a highly confidential and critical nature and function efficiently and effectively in a fast-paced professional environment; to independently manage multiple tasks and projects with competing priorities and deadlines; and to screen and prioritize communications and opportunities from external and internal sources.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

Manages external contacts for CEO, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts.
Anticipates the CEO's needs and proactively brings together appropriate people and resources to support the executive in addressing issues.
When CEO chairs meetings, prepares agenda in advance, assists with and provides research/background information, content development, and creation of presentations; coordinates meetings.
Manages the daily schedule of CEO, ensuring he knows his schedule 24 hours in advance; keeps appointments and meetings on time or changes schedules when necessary.
Develops and maintains a system that alerts to upcoming deadlines on incoming requests or events.
Manages CEO travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, Sedgwick marketing materials, and other necessary preparations.
Manages effective contacts and relationships with Board members, including arranging board member travel arrangements, expense reimbursements when needed, and board meeting logistics; acts as a first point of contact for Board member queries; and provides support as needed in preparation for Board meetings.
Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
Handles business and personal confidential information in a professional and discreet manner.
Ensures that various administrative tasks are done in a effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screen phone calls when requested, and maintaining executive files as needed.
Anticipates the needs of the CEO and acts accordingly.
Acts as the CEO's representative and ambassador to external constituents as directed.
Processes and maintains expenses for CEO.
Is available during regular business hours, evenings and/or weekends on occasion/as needed to provide support and assistance to the CEO.

ADDTIONAL FUNCTIONS and RESPONSIBILITIES

Performs other duties as assigned.

QUALIFICATIONS
Education & Licensing

Bachelor's degree from an accredited college or university preferred.

Experience

Five (5) years administrative assistant experience OR three (3) years executive level administrative experience OR equivalent combination of education and experience required.

Skills & Knowledge

Excellent oral and written communication, including presentation skills
PC literate, including Microsoft Office products - Word, Excel, and PowerPoint
Good public relations skills
Analytical and interpretive skills
Strong organizational skills
Excellent interpersonal skills
Excellent negotiation skills
Ability to work in a confidential environment
Ability to work in a team environment
Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental:
Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical:
Computer keyboarding, travel as required

Auditory/Visual:
Hearing, vision and talking

NOTE:
Credit security clearance, confirmed via a background credit check, is required for this position.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description.

They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.

If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience.

You may be just the right candidate for this or other roles.

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