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Operations Manager - Boston, United States - Brigham & Women's Faulkner Hospital(BWFH)
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Description
Under the general direction of the Senior Director of Clinical Operations, the Operations Manager is responsible for a variety of supervisory, administrative, and financial non-nursing functions for clinical operations of Perioperative Services at Brigham & Women's Faulkner Hospital.
The Operations Manager has responsibility for Service, Operations/Finance, Data Management, Personnel Management, Materials Management and Equipment, Quality Control and Data Collection and Reporting.
As a lead member of the Patient Care Team, the Operations Manager is responsible for responding to need of patients and family members and takes a proactive role in the efficient operation of the unit.
This role will also be responsible for the coordination and monitoring of the Operating Room Assistants & the Anesthesia Tech's schedules, payroll, patient classification, and other systems to support the patient care unit.
Works cooperatively with the Senior Director of Clinical Operations to develop and maintain systems for collecting information to measure unit (s) of productivity.
Assists with the collection and analysis of budget information.
Completes weekly payroll (s) and enters data for schedules and actual staffing into One Staff system. Maintains Patient Classification system daily.
Maintains staff records (i.e. use of sick time, FMLA, per diems, time schedules, staff turnover, license renewal, in-services/competencies, educational records.
Meets with Executive Director of Business Operations on a frequent basis and as needed to ensure consistency of processes.
Manages relevant databases, promotes security of information along with maintaining and auditing data to ensure quality control of systems. Primary systems include scheduling, payroll, and patient classification.
Develops and maintains systems to ensure confidentiality and integrity of patient record in compliance with hospital policies, procedures, and standards.
Contributes to the development of policies, procedures and systems which assure the effective operational functioning of the unit.Produces and maintains management data related to the operational needs and projects.
Supervises the daily activities ofthe Operating Room Assistants & the Anesthesia tech's to ensure optimum performance.
Oversees the maintenance of confidential personnel, changes of status, terminations and personnel requisitions.
Ensures completion of Annual Infection Control, Fire and Safety, OSHA, and other regulatory requirements and maintains records.
Participates in hiring, terminating, and performance evaluations of the Operating Room Assistants & the Anesthesia tech's and other personnel as directed.
Schedules unit coordinators time and approves changes, as appropriate.Oversees and/or coordinates department orientation.
Supports staff as a resource in information systems.
Coordinates and maintains systems for:
(a) control group of inventory levels: (b) outside purchasing of supplies and equipment and capital equipment.
Establishes and maintains levels of regular supply items
Keeps audit trail of equipment ordered and received. Ensures that equipment is safe and in proper working condition in coordination with other departments.
Maintains accurate inventory of equipment essential to unit.
Collaborates with Patient Care team in obtaining information/planning on new products/technology; facilitates the introduction of new equipment/supplies.
Generates and submits operating and capital budget requests based on the unit/patient care needs in conjunction with appropriate resources.
Collaborates with Nursing Director to keep unit regulatory ready, demonstrating knowledge of regulatory guidelines and ability to participate in unit quality programs.
Participates in quality improvement projects.Member of Safety Committee, as assigned.
Participates on Nursing, Hospital, or Mass General Brigham teams, as appropriate.
Assists Nursing Director (s) in creating and implementing systems with filing and distribution of information (i.e. policy changes, announcements, staff meeting minutes and maintains bulletin boards, email lists, and manuals.) Completes special projects. Develops and participates in projects to enhance operation Performs other duties as assigned.
About Brigham and Women's Faulkner Hospital
Brigham and Women's Faulkner Hospital, an affiliate of Mass General Brigham, is committed to supporting patient care, research, teaching, and service to the community.
We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.
At Mass General Brigham, we believe in equal access to quality care, employment and advancement opportunities encompassing the full spectrum of human diversity:race, gender identity, sexual orientation, ability, religion, ethnicity, national origin and all the other forms of human presence and expression that make us better able to provide innovative and cutting-edge healthcare and research.
Brigham and Women's Faulkner Hospital is a 171- bed non-profit, community teaching hospital located in Jamaica Plain directly across the street from the Arnold Arboretum.
Brigham and Women's Faulkner Hospital is a designated Magnet hospital by the American Nurses Credentialing Center, a recognition that fewer than nine percent of all US hospitals receive.
At Brigham and Women's Faulkner Hospital, we believe that everyone should have the chance to live a healthy life.From creating breakthroughs that have paved the way for treatments around the globe to training the next generation of providers, our patients, and those we may never meet, are at the center of everything we do.
If you're looking for more than a career, join Brigham and Women's Faulkner Hospital.Our patients call it better care.
Our employees call it home.
Qualifications
Minimum of high school diploma or equivalent required; Bachelor's degree preferred.
1-2 years of healthcare or related experience required.
Supervisory experience strongly preferred.
5+ years of equivalent systems, management or supervisory leadership skills may be considered in lieu of a bachelor's degree.
Staff adheres to all C.A.R.E. Standards
Strong analytical, organizational, interpersonal and demonstrated customer service skills required.
Demonstrates competence in each of the following programs: Excel, Microsoft Word, and Epic Hyperspace
Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
Ability to work under pressure in a fast paced environment and meet deadlines.
Strong communication skills - verbal and written.
Ability to supervise the work of others in a lead capacity.
Strong interpersonal skills in order to communicate effectively with a diverse group of hospital and non-hospital personnel.
Ability to foster a team environment and work as a team member.
Basic financial/accounting skills.
Independent judgment needed to organize work and set priorities.
Understanding of medical terminology
Demonstration of flexibility and willingness to adapt to diverse roles as a member of the unit-based team.
Lifting of supplies weighing approximately 20 pounds.
EEO Statement
Brigham and Women's Faulkner Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead.
All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.
We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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