- Serve as point of contact facilitating communication and managing calendars amongst the team(s).
- Coordinate travel for the VP, HR and Communications Leader, and members of their teams, at times, which may include air and hotel reservations, obtaining visas, coordinating transportation.
- Assume logistical/administrative responsibility for coordinating and scheduling meetings (securing both on-site and off-site conference rooms, preparation and distribution of meeting materials, and other logistical considerations).
- Prepare correspondence, memos, presentations and other confidential materials on an as-needed basis and maintain contact/distribution lists.
- Handle invoice and expense report payments in Oracle, SAP, BPOpen, and Concur.
- Monitor departmental expenditures and maintain budget files; process invoices, and coordinate with vendors and internal departments who are also involved in the process.
- Create and maintain distribution lists for media and other groups.
- Compile and distribute daily media reports.
- Assist in planning and organizing events, coordinating with various internal and external collaborators.
- Support in the development of presentations for internal/external speaking opportunities.
- As a member of the executive assistant team, consult and coordinate with other assistants, and provide back up as needed.
- Assist with special projects, as needed.
- Provide backup to other assistants, as needed.
- A minimum of 5 years of administrative experience, including support of a senior level leader.
- The preferred candidate should have an executive presence, strong organizational skills, experience coordinating travel, experience handling expense reports and vendor invoices, proficiency in Word and Outlook and basic skills in PowerPoint and Excel.
- Maintain strict confidentiality and operate in a constantly changing, fast-paced environment. Approach to work should be take-charge, conscientious, proactive, and very meticulous. The candidate should be well organized and prioritize effectively work and exercise mature judgment.
- Excellent people skills, have a global approach and ability to work across different cultures, be comfortable managing and working under deadlines, have the ability to communicate effectively, be able to juggle multiple tasks at once, and to work individually and with a team.
- Been able to adjust hours occasionally for early morning or late day meetings.
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Lead Transmission Line Engineer
22 hours ago
Sargent & Lundy, L.L.C. Indianapolis, United States· This position will begin remote and then transition to hybrid once the office is open. · Responsibilities may include the following: · * Design transmission lines in the 69kV to 765kV range. · * Mentor and train less experienced design team members. · * Coordinate design activ ...
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General Manager
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Capstone Logistics LLC Whitestown, United States**General Manager** · **Whitestown, IN** · **Schedule**: The GM typically works 1st shift however, the GM must be prepared to work and support any shift as needed. This may include weekend shifts, holidays, and other shifts as business dictates. The GM has the overall responsibil ...
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Diesel Mechanic
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Reyes Holdings Indianapolis, United StatesOverview · Reyes Fleet Management (RFM) is an essential part of Reyes Holdings. RFM services and maintains the fleet of trucks and equipment for the Reyes Family of Businesses. We are one of the largest fleets in the United States, working within our business unit distribution ce ...
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Diesel Mechanic
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Reyes Holdings Indianapolis, United StatesOverview · Reyes Fleet Management (RFM) is an essential part of Reyes Holdings. RFM services and maintains the fleet of trucks and equipment for the Reyes Family of Businesses. We are one of the largest fleets in the United States, working within our business unit distribution ce ...
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Electrician A
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FirstEnergy Marion, United StatesAbout the Opportunity · This is an open position with Ohio Edison Co., a subsidiary of FirstEnergy Corp. [OEPP] · FirstEnergy at a Glance · We are a forward-thinking electric utility powered by a diverse team of employees committed to making customers' lives brighter, the envi ...
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Accounting Assistant Internship
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MYR Group Indianapolis, United States InternshipSHIPABOUT THE ROLE · MYR Group and our subsidiary businesses strive to provide an opportunity for students to gain education in the electrical utility construction industry by providing a hands-on and inclusive internship program. The knowledge and experience gained through this prog ...
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Senior Manager
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Sargent & Lundy, L.L.C. Indianapolis, United States· This position will offer you the opportunity to manage project team(s) consisting of engineers, designers, estimators, controls and scheduling professionals involved in the design, modification, and analysis of new and existing high voltage substations. · * You will work on ch ...
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Transmission Line Engineer
1 day ago
Sargent & Lundy Indianapolis, United States Full time - RegularDescription · This position will offer you the ability to directly apply your knowledge of transmission line engineering including, conductors, hardware, insulation, structures, foundations and electrical principles to: · Design transmission lines in the 69kV to 765kV range. · ...
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Electrical Inspector
22 hours ago
Intertek Indianapolis, United States Part timeInterested in future career opportunities in the Electrical Product Certification industry? We're looking for a Remote/On-site Part-Time Inspector out of the Indianapolis, IN and surrounding area that wants to build something great with an incredible group of people. By joining I ...
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Supervisor, Powerhouse
3 hours ago
Allison Transmission Indianapolis, United States Full timeDescription · : This is an exciting opportunity in Indianapolis, IN for a Powerhouse Supervisor. Learn more about this role and how you can begin · Job Summary: · Responsible for supervising a medium to large group of employees involved in Plant Powerhouse and AC operations ...
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transportation technician b/c
2 days ago
Family Dollar , IN, United StatesJob Description · Our distribution center in Ashley, IN, is currently hiring for a Transportation Technician B or C on 2nd shift (Monday-Friday 2:30pm-12am) · General Summary: · Provides safe, effective and efficient preventative and repair maintenance to all Family Dollar Transp ...
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Lead Transmission Line Engineer
3 days ago
Sargent & Lundy Indianapolis, United States Full time - RegularDescription · This position will begin remote and then transition to hybrid once the office is open. · Responsibilities may include the following: · Design transmission lines in the 69kV to 765kV range. · Mentor and train less experienced design team members. · Coordinate desi ...
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Survey Party Chief
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NCW Indianapolis, United StatesJob Description · Job DescriptionThe ideal candidate will have the following qualities:5+ years or more of responsible party chief experience in Residential, Commercial and Highway construction staking, ALTA surveys, Route surveys and Topographic surveys with an emphasis on resid ...
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Survey Party Chief
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NCW Indianapolis, United StatesThe ideal candidate will have the following qualities:5+ years or more of responsible party chief experience in Residential, Commercial and Highway construction staking, ALTA surveys, Route surveys and Topographic surveys with an emphasis on residential, commercial, institutional ...
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Distribution System Engineer
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Indiana Electric Cooperatives Indianapolis, United StatesJob Description · Job DescriptionAre you technology driven with an understanding of design? Do you like the variety of working at a desk and working outside? If you have SCADA, power system knowledge, and enjoy collaboration, project management, and learning new systems, RushShel ...
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Customer Service Representative
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R&D Materials Senior Engineer
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Prysmian Group Indianapolis, United States Full timePrysmian is the world leader in the energy and telecom cable systems industry. Each year, the company manufactures thousands of miles of underground and submarine cables and systems for power transmission and distribution, as well as medium low voltage cables for the construction ...
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Sales Development Manager
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The Timken Company Indianapolis, United States Full time· Job Description: · Your Career Begins at Timken · If you're ready for a challenging career that provides you with the ability to advance personally and professionally, look to Timken. Our associates make the world more productive by improving the efficiency and reliability of ...
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Facilities Maintenance Technician
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Prysmian Group Indianapolis, United States Full timePrysmian is the world leader in the energy and telecom cable systems industry. Each year, the company manufactures thousands of miles of underground and submarine cables and systems for power transmission and distribution, as well as medium low voltage cables for the construction ...
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Sr On-Site Service Specialist
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Ricoh Indianapolis, United StatesJob Description · Job DescriptionSummary · Manager Job Description: Pay rate is $18 per hour. · Entry level clerical position, computer knowledge is a must, Ability to make copies. Ability to multi task. · Must be able to stand, walk , bend and twist lifting up to 40# per Ricoh r ...
Executive Assistant, Transmission and Distribution - Indiana, United States - The AES Corporation
Description
At AES, we raise the quality of life around the world by changing the way energy works. Everyone makes an impact every day in our small, global teams. Apply here to start an extraordinary career today.
Provide executive-level support to both the VP, Human Resources and the Communications Leader, US Strategic Business Unit (SBU). Successful candidate will have experience and comfort level with interacting with senior leaders and executives, which will include the SBU President and key executive leaders at the global level and their assistants.
Responsibilities: Position responsibilities include but are not limited to the following:
Qualifications: