Sr. Buyer - Gardena, United States - Ducommun Incorporated

Description

Location:

Location:

Sr. Buyer in Gardena, CA at Ducommun **Location:**

**Job Description**

**Sr. Buyer**

**Job Description**

Maintains documentation of all activities related to requisitions, quotations and purchases

Reviews requisitions, purchase orders, PRP generated orders for accuracy and conformance

with established policies and procedures

Confers with individuals who submit requisitions to determine needs and delivery schedules

Utilizes integrated ERP system to perform transactions for creating purchase orders, purchase

order changes, inquiries, printing reports, entering of data, resolving exceptions, and any

other functions as trained and instructed

Consults catalogs, Internet, Sr. Buyer and other sources of information to find sources of

supply, obtain prices and specifications. Investigates potential suppliers and recommends

those most desirable

Verifies invoices from suppliers with purchase orders and approves invoices for payment.

Resolves any discrepancies

Reviews purchase order claims and follows through on their resolution

Establishes good vendor relations and serves as a liaison between company and suppliers for

resolution of problems. Evaluates vendor performance

Contacts vendors, places orders, verifies that supplier or product is approved if necessary,

negotiates price, negotiates delivery schedule and payment terms and other conditions,

coordinates pickups/deliveries and solicits quotations (oral and/or verbal) for items within

buying authority per policy and/or as instructed

Contacts vendors and follow up on outstanding quotations and purchases. Confers with

vendor concerning late deliveries. Notify appropriate internal personnel of late deliveries and

reschedules

Analyzes market and delivery conditions to determine present and future material availability

and takes appropriate action to prevent disruption to operations

Coordinates, prioritizes, and schedules work load to achieve department and company

objectives

Takes reasonable action necessary to carry out assigned responsibilities. Actions must be

consistent with sound purchasing principals and within company policy

Exercise considerable initiative, judgement and independence in the selection and

procurement of items

Establishes, monitors and updates lead times for materials and subcontracting. Timely enters

the information in the ERP system.

Sets up and monitors extended purchase agreements as authorized

Monitor procurement activities of Buyers and Jr. Buyers, direct and help them as needed, and

assist with their training and development

Recommends equipment requirements, upgrades, improvements, and replacements in order

to maintain procurement productivity and efficiency

Coordinates with other departments for smooth flow of information, paperwork and materials

Solicits input of co-workers on effectiveness of procurement activities and implements viable

recommendations under the direction of management

Responsible for negotiating long term purchase agreements and corporate accounts

Reviews, affects, influences and/or approves major expenditures per policies and procedures

Responsible for all Capital Appropriation Requisition (CAR) items

Analyzes information and makes decisions with regards to make or buy

Performs other duties and assignments as directed by management

May supervise activities of Buyers and Jr. Buyers in the absence of Purchasing Manager

Oversees disposal of surplus materials and scrap

Approves short term leases and rentals not being capitalized

Arranges and participates in conferences between suppliers and company personnel

**Skills & Qualifications**

Computer literate in MS Word, Excel, Windows 95, experience with integrated ERP systems

Able to learn new screens, reports, functions and software programs with training and

minimal assistance

Excellent verbal communication skills able to share information in group settings and on a

one-to-one, able to instruct Buyers and Jr. Buyers, explain things and answer questions

both in person and by phone in a clear and understandable manner

Excellent written communication skills able to compose memos, letters to

vendors/suppliers, policies and procedures, use internal email system and internet email,

record information accurately, compile and organize information

Read , understand and interpret procedures and practices, procurement laws and regulations,

purchase orders, terms and conditions and any other documentation related to procurement

Ability to make independent judgments with regards to vendor selection and evaluation of

quotes based upon factors other than price

Thorough knowledge of standard purchasing procedures and practices, procurement laws and

regulations

Thorough knowledge of market conditions, sources of supply, and items within assigned

responsibility

Conscientious, organized and meticulous records must be accurate and maintained in a

timely manner

Self-motivated and able to work with minimal supervision. Meet deadlines

Demonstrated professional ethics, tact and courtesy in dealing with vendors

Willingness to travel if necessary

Ability to work under pressure

Skill in performing arithmetic computations accurately add, subtract, multiply, divide,

calculate percentage discounts and sales tax, perform unit of measure conversions

Thorough knowledge of inventory procedures and controls and procurements impact on

inventory

Demonstrated supervisory and leadership experience

**Experience/Training/Education/Certification:** To perform this job successfully, an individual

must posses the outlined experience level, education, training and certifications in order to be

considered.

Associates degree or Bachelors degree in Business, Marketing or other related field and 10

years progressively responsible experience in procurement. C.P.M. certification and/or CPIM

certification preferred

**Physical Demands:** The physical demands described here are representative of those that must

be met by an employee to successfully perform the essential functions of this job.

Must be in good physical condition job requires daily walking, standing, sitting, climbing

stairs, reaching and light carrying of office type items

Must have good finger dexterity daily computer interface, data entry, typing, operate copy

machine, fax, telephone

**Work Environment and Safety Equipment Required:** The work environment characteristics

described here are representative of those an employee encounters while performing the essential

functions of the job. Safety glasses, safety shoes and other designated personal protective

equipment as required for the position.

Working conditions are: 95% office environment, 5% manufacturing environment

Noise level is moderate in manufacturing areas

Safety glasses required in all non-office areas, enclosed toe shoes of sturdy leather

construction with heels <2, hearing protection as needed depending on environment.

Equal Opportunity Employer Veterans/Disabled

268 E. Gardena Road

Gardena, California, 90248

United States