Blank Ast 3 - Los Angeles, United States - The Regents of the University of California on behalf of their Los Angeles Campus

The Regents of the University of California on behalf of their Los Angeles Campus
The Regents of the University of California on behalf of their Los Angeles Campus
Verified Company
Los Angeles, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Special Instructions for Applicants:
This position will work out of our UCLA Downtown location: UCLA Downtown, 433 S. Spring Street Los Angeles, CA 90013

Overview:

UCLA Extension is considered one of the top programs of its kind, offering to more than 35,000 students per year approximately 4,500 classes and non-degree certificate programs to meet the professional development, continuing education and personal enrichment needs of the full spectrum of nontraditional students as well as companies and organizations throughout and beyond the Los Angeles region.

Access, Equity, Diversity, and Inclusion (AEDI) is one of UCLA Extension's guiding principles.

We strive to extend access to UCLA, our programs, and services to underrepresented communities and populations, while serving as a model organization for AEDI in the field of continuing higher education.

Committed to attracting and retaining diverse staff & instructors, UCLA Extension welcomes your experiences, perspectives, and unique identity.


Responsibilities:


Under the direction of the Associate Dean of Academic Affairs, provide administrative, operational, and support services for the Deans' Office.

Additionally, this position will provide direct administrative support for the Assistant Deans of Academic Affairs, with backup support for the other members of the Dean's office.


Duties include:

interaction with university officials and departments at all levels, and with community representatives and other external client groups; maintaining filing systems, databases, and inventory; assisting with financial duties to include budget preparation and purchasing, organizing meetings; calendar maintenance and scheduling; process supplies order and travel; organization of daily and long-range activities; providing general office/administrative support to the Office of the Dean; and other duties as determined by the Associate Dean.

Duties are routinely assigned and evaluated.

Salary & Compensation:
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.


Qualifications:

  • Ability to multitask, to prioritize work, to take initiative, to meet deadlines of assignments, to be flexible and adaptable and to work well under pressure when faced with fluctuating workloads, pressures of deadlines and competing demands. Ability to anticipate, identify and troubleshoot problems (required)
  • Working knowledge of Purchasing/Procurement (Bruinbuy/PAC) systems and Pcard to process vendor invoices and contracts. (preferred)
  • Working knowledge of UCLA Travel policies, procedures and systems to arrange travel and process reimbursements. (preferred)
  • Demonstrated ability to work quickly, accurately, setting priorities with attention to detail in an environment with frequent interruptions, and following through on all assignments under the direction of multiple supervisors. (required)
  • Skills in handling confidential matters with discretion, tact, and sensitivity. (required)
  • Ability to work effectively as part of a team (required)
  • Solid PC skills and experience with Word, Outlook, Adobe, Excel, PowerPoint, and Visio. Excellent proficiency with complex scheduling via Outlook. (required)
  • Ability and willingness to provide excellent, consistent service to external and internal customers; respond to customer needs and expectations in a supportive and professional manner. (required)

Education, Licenses, Certifications, & Professional Affiliations:

  • High School Diploma High school diploma or equivalent experience. (required)
  • Bachelor's Degree Bachelor's degree or equivalent combination of work experience and education. (preferred)

Other Special Conditions of Employment:

  • Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Ability to work some evenings for meetings and special events. (required)
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