Executive Assistant to the CEO - Chicago
3 days ago
Job description
Seeking an intelligent and strategic Executive Assistant.This position will provide strategic and some personal support to the CEO of a Global Investment Firm in Chicago. This position requires a Bachelor's Degree and will work 4 days in the office and 1 day remote.
Client offers a very impressive benefit package, including rich health benefits, dental, vision, short and long term, life insurance, commuter benefits, 401k, PTO, and generous bonuses.
Salary target is $120,000-$145,000For immediate confidential consideration, reach out to Connie Stathopoulos
This is a Direct Hire Permanent opportunity.
Key Responsibilities
CEO Support
Serve as the principal executive assistant to the
CEO:
manage calendar and expenses, prioritize commitments, manage conflicts, and streamline workflows
Oversee travel logistics (domestic/international), itineraries, meeting preparation, and on-site support.
Work with the COO / broader Operations group to ensure operational alignment, and manage interlock points between strategy and execution.
Anticipate needs in advance, ensuring the CEO is fully prepared for every meeting and engagement.Support administrative aspects of special and high-priority initiatives
Oversee CEO email and correspondence management: monitor and organize the CEO's inbox,
Coordinate and plan leader-focused events: manage the logistics and execution of high-profile leadership gatherings, ensuring seamless planning, alignment with executive priorities, and a professional experience for all participants.
Manage calendar aspects of the CEO's personal and external commitments including the CEO's service on outside boards and professional organizations and some limited personal travel and appointments - ensuring seamless integration with company responsibilities and minimizing scheduling conflicts.
Board of Directors SupportSupport Board of Directors calendar and administrative activities including scheduling needs.
Plan and execute board and committee meetings: logistics, material compilation, and distribution.
Key Competencies & Attributes
Strategic orientation, anticipatory thinking, and ability to understand the business and connect strategic direction to operational execution.
High levels of initiative, autonomy, and resourcefulness.
Exceptional judgment in prioritization, escalation, and decision-making under ambiguity.
Excellent interpersonal and relationship-building skills; able to operate credibly with board members, investors, senior leadership, and the operations team.
Meticulous attention to detail.
Qualifications & Experience
Required:
Bachelor's degree (business, finance, operations, communications, or related).
8+ years' experience supporting C-Suite executives—in financial services, investment banking a must.
Excellent discretion, integrity, and judgment in handling highly sensitive and confidential matters.
Top-tier written and verbal communication skills, with ability to synthesize complex content for varied audiences (executives, board, investors).
Strong project management and organizational skills; adept at juggling multiple initiatives with tight deadlines.
Sophisticated stakeholder skills:
ability to influence, collaborate, and manage up and across functions (CEO, board, operations, legal, finance).
Prior experience working with Boards, operations, strategy, or driving cross-functional execution is a plus.
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TalentMatch
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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