Executive Assistant to the CEO - Chicago, IL
1 day ago
Job description
Seeking an intelligent and strategic Executive Assistant.This position will provide strategic and some personal support to the CEO of a Global Investment Firm in Chicago. This position requires a Bachelor's Degree and will work 4 days in the office and 1 day remote. Client offers a very impressive benefit package, including rich health benefits, dental, vision, short and long term, life insurance, commuter benefits, 401k, PTO, and generous bonuses. Salary target is $120,000-$145,000
For immediate confidential consideration, reach out to Connie Stathopoulos
This is a Direct Hire Permanent opportunity.
Key Responsibilities
CEO Support
- Serve as the principal executive assistant to the CEO: manage calendar and expenses, prioritize commitments, manage conflicts, and streamline workflows
- Oversee travel logistics (domestic/international), itineraries, meeting preparation, and on-site support.
- Work with the COO / broader Operations group to ensure operational alignment, and manage interlock points between strategy and execution.
- Anticipate needs in advance, ensuring the CEO is fully prepared for every meeting and engagement.
- Support administrative aspects of special and high-priority initiatives
- Oversee CEO email and correspondence management: monitor and organize the CEO's inbox,
- Coordinate and plan leader-focused events: manage the logistics and execution of high-profile leadership gatherings, ensuring seamless planning, alignment with executive priorities, and a professional experience for all participants.
- Manage calendar aspects of the CEO's personal and external commitments including the CEO's service on outside boards and professional organizations and some limited personal travel and appointments - ensuring seamless integration with company responsibilities and minimizing scheduling conflicts.
Board of Directors Support
- Support Board of Directors calendar and administrative activities including scheduling needs.
- Plan and execute board and committee meetings: logistics, material compilation, and distribution.
Key Competencies & Attributes
- Strategic orientation, anticipatory thinking, and ability to understand the business and connect strategic direction to operational execution.
- High levels of initiative, autonomy, and resourcefulness.
- Exceptional judgment in prioritization, escalation, and decision-making under ambiguity.
- Excellent interpersonal and relationship-building skills; able to operate credibly with board members, investors, senior leadership, and the operations team.
- Meticulous attention to detail.
Qualifications & Experience
Required:
- Bachelor's degree (business, finance, operations, communications, or related).
- 8+ years' experience supporting C-Suite executives—in financial services, investment banking a must.
- Excellent discretion, integrity, and judgment in handling highly sensitive and confidential matters.
- Top-tier written and verbal communication skills, with ability to synthesize complex content for varied audiences (executives, board, investors).
- Strong project management and organizational skills; adept at juggling multiple initiatives with tight deadlines.
- Sophisticated stakeholder skills: ability to influence, collaborate, and manage up and across functions (CEO, board, operations, legal, finance).
- Prior experience working with Boards, operations, strategy, or driving cross-functional execution is a plus.
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