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Receptionist/administrative Assistant - Vienna, United States - Rees Broome

Rees Broome

Verified Company

Vienna, United States

1 month ago

Posted by:

Mark Lane

beBee recruiter

Description

RECEPTIONIST/ADMIN ASSISTANT

Hours are 9:30 am to 6:00 pm.

In-Office Position/ NO remote work
The
Receptionist/Administrative Assistant helps cover the front desk and assists the management team with a variety of administrative tasks.

Receptionist Responsibilities:

Covers fulltime receptionist's morning/afternoon breaks and lunch.
Covers main front desk from 4:30pm 5:30pm.
May be asked to cover front desk for the entire day in main receptionist's absence.
Sort and distribute all incoming mail.
Assists with conference room management including scheduling, order catering, cleaning after meetings, restocking supplies and beverages.

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Administrative Assistant Responsibilities

Maintains the yearly bar association dues for attorneys.
Handles firm closing duties as directed by Legal Assistant Manager.
Assists Accounting department with mailing out of monthly client bills.
Keeps the office supplies and kitchen areas stocked.
Orders supplies as directed by Facilities Manager.
Participate in the creation of emergency preparedness plans with Facilities Manager.
Handles closing of old client files and the transfers to storage facility.
Assists Facilities Manager with maintenance of supply room in Tysons.
Assisting with Firm library duties.
Additional administrative duties as assigned by Management Team.

MINIMUM QUALIFICATIONS

12 years of experience in similar service ideally within a law firm.
HS Diploma or equivalent or demonstrated ability to meet the job requirements.
General knowledge of Microsoft Word, Excel, PowerPoint.
Excellent written and oral communication skills sufficient to provide routine information, answer inquires, and refer calls.
Provide premier customer service to clients and office personnel with a "can do" attitude.
Ability to lift up to 15lbs at a time.
Must be able to bend, stretch, climb, and crawl if required to maintain and move equipment.

Pay:
From $20.00 per hour

Expected hours: 37.50 per week

Benefits: