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    Administrative Professional 3 - Columbus, United States - Ohio Department of Developmental Disabilities

    Ohio Department of Developmental Disabilities
    Ohio Department of Developmental Disabilities Columbus, United States

    3 weeks ago

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    Description

    Primary Location

    :United States of America-OHIO-Franklin County-Columbus

    Work Locations

    :Charles D Shipley Building1970 West Broad StreetColumbus

    Organization

    :Public SafetyClassified Indicator:ClassifiedBargaining Unit / Exempt:Bargaining Unit

    Schedule

    :Full-timeWork Hours:8:00AM to 5:00PMCompensation:$23.49 per hour

    Unposting Date

    :May 25, 2024, 11:59:00 PM

    Primary Job Skill

    :Administrative Support/ServicesTechnical Skills:Administrative support/servicesProfessional Skills:Customer FocusAdministrative Professional 3 (Hybrid Eligible Z7) Job Duties

    About Us:

    Our mission is to save lives, reduce injuries and economic loss, administer Ohio's motor vehicle laws and preserve the safety and wellbeing of all citizens.

    What You'll Do:

    Ohio Department of Public Safety – Emergency Medical Services

    Report In Location: 1970 West Broad Street, Columbus, Ohio 43223

    Work Hours: 8:00AM to 5:00PM

    (CURRENTLY HYBRID ELIGIBLE) Will report to the office 5 days a week during an assigned training period. After successful completion of the training period, this position will report into the office 3 days a week and telework 2 days a week. Subject to change.

    Under direct supervision from the Deputy Director 3 within Emergency Medical Services (EMS), provide secretarial & non-routine administrative support & if assigned, acts as lead worker over lower-level administrative &/or office support staff:

    -Independently research Ohio Revised Code (ORC) & Ohio Administrative Code (OAC) & respond to complex &/or confidential correspondence;

    -Assist in formulating program policies related to the EMS Trauma Committee; Monitor Trauma Committee website;

    -Prepare meeting materials & maintain all records &/or actions of the Trauma Committee;

    -File documents pertaining to the Trauma Committee & the activities for other committees in accordance with the record retention policies;

    -Prepare & update written trauma reports, spreadsheets, & presentations utilizing Microsoft Office applications;

    -Represent unit at meetings, conferences or on EMS committees as needed;

    -Communicate decisions, directives &/or assignments to appropriate staff;

    -Monitor unit e-mail account & distribute inquiries received to appropriate staff & follow up on responses;

    -Review & summarize reports on operations &/or personnel activities;

    -Research & compile data from EMS databases;

    -Utilize Microsoft Office Applications, Tableau, EMSIRS, & other required data/analytics tools to prepare spreadsheets/documents for reports &/or presentations;

    -Maintain confidentiality of records in accordance with federal, state & Ohio Department of Public Safety (ODPS) regulations;

    -Coordinate acquisition & maintenance of office equipment.

    -Perform secretarial tasks for division Deputy Director (, maintain calendar &/or make travel arrangements; take minutes of meetings & distribute copies to attendees; handle sensitive phone calls & direct calls appropriately);

    -Prepare meeting agendas & notification announcements;

    -Serve as secretary for the 24-member trauma committee (, set up committee meeting space & electronics; plan & coordinate upcoming events & projects);

    -Perform public relations duties (, furnish information & explain programs to the public; provide information &/or data for news releases; respond to public inquiries; provide support as needed for committee activities);

    -Prepare confidential reports, letters & interoffice correspondence.

    -Serve as support & backup to State Board of Emergency Medical, Fire & Transportation Services secretary;

    -Perform clerical tasks (e. g. answer & direct calls; greet & direct visitors; maintain files; open & distribute mail);

  • Perform other related duties as assigned.

    • What's in it for you:

    At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Our benefits package includes:

    Medical Coverage

  • Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

    • Dental, Vision and Basic Life Insurance

  • Dental, vision, and basic life insurance premiums are free after completed . Length of eligibility period is dependent on union representation.

    • Time Away From Work and Work/Life Balance

  • Paid time off, including vacation, personal, and sick leave
  • 11 paid holidays per year
  • Childbirth/Adoption leave

    • Employee Development Funds

  • The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

    • Ohio Public Employees Retirement System

  • OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the for more information.

    • Deferred Compensation

  • The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the for more information.
    • Qualifications

    30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

    -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

    -Or 12 mos. exp. as Administrative Professional 2,

    -Or equivalent of Minimum Class Qualifications For Employment noted above.

    Job Skills: Administrative Support/Services

    Technical Skills: Administrative Support/Services

    Professional Skills: Customer Focus

    ADA Statement

    Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

    Drug-Free Workplace

    The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

    KNOWLEDGE: Inventory Control; Public Relations; Office Practices & Procedures; Agency Policies & Procedures ODPS; EMS; Government Structure & Process.

    SKILL: Word Processing Microsoft Office Applications; Equipment Operations General Office Equipment.

    ABILITY: Reasoning: deal with problems involving several variables in familiar context;Reasoning: apply principles to solve practical, everyday problems;Reasoning: interpret variety of instructions in written, oral, picture or schedule form;Reasoning: define problems, collect data, establish facts & draw valid conclusions;Numerical: add, subtract, multiply & divide whole numbers;Verbal: copy records precisely without error;Verbal: prepare meaningful, concise & accurate reports;Verbal: PROOFREAD TECHNICAL MATERIALS, RECOGNIZE ERRORS & MAKE CORRECTIONS; Clerical: gather, collate & classify information about data, people or things; Interpersonal: handle sensitive inquiries from & contacts with officials & general public.

    (*)Developed after employment.

    This position may be filled by lay-off or certification eligibility list if applicable.

    This position will be filled in accordance with the bargaining agreement if applicable.

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