Fiscal Assistant - Gainesville, United States - Alachua County, FL

Alachua County, FL

Verified Company

Gainesville, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Minimum Qualifications:

Associate of Arts degree from an accredited college or university with major course work in accounting and two years experience in responsible accounting or bookkeeping work; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Successful completion of a criminal history background investigation is required prior to employment. Evening and weekend work hours may be required.

SKILLS TESTING REQUIRED
This position requires a passing score on the following County's skills assessment test:

Typing Test - 35 correct words per minute; Microsoft Excel, Microsoft Word, and Powerpoint with skills assessment with a minimum score of moderate knowledge.

Position Summary:

This is highly responsible work performing administrative and technical bookkeeping, accounting, and other administrative services operations.

An employee in this class independently coordinates District-wide payroll and processes fiscal records, maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures.

Employee is required to perform job duties with professionalism, exercise discretion and maintain strict confidentiality in all matters, especially as task assignments and/or work environment expose employee directly, or indirectly to private data, protected health information, and employee and labor matters.

Work is directed and reviewed by a higher level supervisor and by internal controls and periodic audits to ensure adherence to established policies and procedures.

Examples of Duties:

ESSENTIAL JOB FUNCTIONS
Prepares routine and special fiscal statements.

Processes purchase requisitions and invoices, maintains related records and assists in controlling inventories.

Responsible for the completion of specialized administration projects as needed and required by supervisor.

Maintains ledgers, journals and bookkeeping records.

Tracks statistical data and prepares weekly, monthly and annual reports.

Analyzes department programs to ascertain cost on a cost-accounting basis.

Audits incoming and outgoing paperwork concerning fiscal matters for errors and makes recommendations for correction.

Prepares payrolls and maintains payroll records.

Maintains petty cash and other funds, processes expenditures and reimbursement requests.

Maintains travel authorization files and processes travel registrations according to established guidelines.

Assembles or compiles data used in preparation of budgets.

Assists in developing and installing accounting and bookkeeping methods and procedures.

Communicates with all divisions concerning the procedures for handling and processing payroll data.

Ensure patron compliance of all policies and procedures through effective communication and enforcement.
Provides staff support and administrative analysis work in the development of collective bargaining proposals and agreements.
Receives and records final performance review form and update records accordingly. Sends out individual reminder spreadsheets spreadsheets to each department at the beginning of each month as specified in personnel rules, and monitors performance evaluations up to completion. Coordinates physical and electronic filing of performance evaluations (Knowledge Lake).
Calculates and records employee merit/pay increases. Coordinates with Administration Human Resources staff to ensure Personnel Action Form is completed in a timely manner.
Maintains high collaboration with internal and external business partners, ensuring positive departmental and organizational branding, and customer relationships.
Effectively and positively brands and represents the Library District in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
Establishes and maintains effective, respectful and professional relationships with work colleagues, supervisors and managers.
Performs related duties as required
NOTE:

These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the principles and practices of government accounting, budgeting and fiscal management.
Knowledge of office practices, bookkeeping systems, and computerized record processing.

Knowledge of word processing and spreadsheet software programs.
Highly skilled in managing projects from concept to completion.
Ability to analyze accounting problems and assist in recommending solutions.
Ability to work independently from general instructions.
Ability to prepare repo