Facilities Maintenance Coordinator - Gainesville, United States - Alachua County, FL

Alachua County, FL

Verified Company

Gainesville, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Minimum Qualifications:

Graduation from high school or equivalent and four years of experience in building/ facility and equipment maintenance; or any equivalent combination of related training and experience.
A valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy # 67; Motor Vehicle Records will be reviewed prior to employment. If in the past 24month period, the record shows more than 3 moving traffic violations, and/or a conviction/pending charge for driving under the influence, the minimum qualifications are not met for the position.

Successful completion of all applicable background checks pre-hire and ongoing are required.

Position Summary:

This is a highly skilled supervisory and technical position, coordinating technicians in building operations, repairs and maintenance while safeguarding public health and County property.
An employee assigned to this classification is responsible for assisting with administrative operations, and supervising personnel on building and ground maintenance.
Work is performed under the direction of a higher level supervisor and is reviewed through reports, conferences and observation of results obtained.

Examples of Duties:

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.
Assists in the administration and operation of the Facilities Management office and/or the Critical Facilities division of Public Works, including development and implementation of policies and procedures for both emergency and normal maintenance operations.

Assists in the development of an annual and long term (seven year), Facilities Prioritized Capital Operations, Maintenance Repair and Energy Management Plan.

Supervises employees and coordinates activities including determining work procedures, schedules and priorities; assigning duties; processing time sheets; reviewing work in progress and upon completion; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.
Prepares budget information and cost estimates associated with projects and facilities maintenance.
Provides maintenance services within the allocated budget; instructs employees in maintenance and cost effective repair methods; maintains accurate records of work performed, cost of repairs, pending projects, ensures all work is processed and that work orders are completed and closed in a timely manner as required per Standard Operating Procedures (SOPs).
Estimates and procures maintenance and repair supplies over the phone and by requisition.
Receives, inventories, and maintains materials and supplies.

Submits a list of critical parts and materials needed on an annual basis and materials and equipment changes as needed.

Ensures that equipment changes are updated in a timely manner in the access management portion(s) of department's Computerized Maintenance Management System (CMMS).

Ensures equipment under warranty is tracked and appropriate action is taken to resolve, repair, service, or replace issues.

Develops and implements safety programs for all County buildings. Reports all emergencies to applicable personnel immediately.

Conducts periodic building condition inspections and assessments to identify building needs for County-owned and leased properties.

Inspects leased properties ensuring the maintenance services are performed in accordance with the agreement or contract.
Assists in the development and execution of training programs to improve proficiency of employees.
Assists in the developed of Quality Assurance and Control Program ensuring the procurement and services billed are provided.
Reviews the scope of services in contracts and agreements ensuring the terms and conditions are met.

Assists in safeguarding and protecting County buildings and properties during emergency evacuations, disasters and aiding in recovery and restoration efforts.

Supervises and/ or monitors outside contractors; schedules meetings between contractors, architects and/ or County agencies as required; coordinates access to County buildings; verifies terms and conditions stated in the Scope and Technical specifications of maintenance contracts are adhered to; signs off on all service repair/ report sheets.
Monitors contractor in regards to obtaining and maintaining all the necessary permits, fees and notices; prepares monthly reports on the status of the schedule and budget of their projects; reviews all change orders for maintenance projects.
Responsible for following up with customers on all maintenance issues in a timely manner including items place