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    Program Coordinator - El Paso, United States - TTUHSC

    TTUHSC
    TTUHSC El Paso, United States

    2 weeks ago

    Default job background
    Description
    Extended Job Title
    Program Coordinator (Med Educ/Alberta)

    Org Level 1
    Texas Tech Unv Hlth Sci Ctr El Paso

    Position Description

    Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

    Requisition ID
    37619BR

    Optional Attachments
    Transcript

    Travel Required
    Up to 25%

    Major/Essential Functions
    Responsible for monitoring policies and procedures for TTUHSC-PLFSOM, Liaison Committee on Medical Education and Specialty National Association guidelines as they pertain to clinical clerkship
    Assist in the design, development, and implementation of 3rd and 4th year medical school curriculum
    Responsible for planning, organizing, and implementing clerkship orientation for students
    Responsible for assigning, executing, retrieval, and input of completed evaluations of medical students
    Monitors evaluations and notifies Clerkship Director if sufficient evaluations have been received for each student and if they were received by established deadlines
    Responsible for obtaining final assessments and entering grades in the grading spreadsheet by established deadlines
    Compose comprehensive and accurate summaries of resident and faculty evaluations of student performance
    Responsible for monitoring students' Op-Logs entries and notifying the Clerkship Director if a student is in danger of not meeting a requirement
    Responsible for monitoring medical student hours and rotation schedules
    Responsible for coordinating all medical student-related activities that include, but are not limited to didactics/lectures, presentations, and interest group meetings
    Responsible for preparing curriculum documents for Paul L. Foster SOM
    Serves as a liaison between Student Clerkship, Residency Program, Office of Medical Education, as well as other departments, clinics, and community clinics
    Monitors student assignments to community-based volunteer faculty and ensures these individuals have volunteer appointments through Paul L. Foster SOM
    Conducts necessary orientation upon assignment
    Responsible for maintaining confidential medical student files, records all material pertaining to the Clerkship Program
    Attends monthly Clerkship Directors'/Coordinators' Meetings as well as Coordinator Workshops and other meetings set by the Office of Medical Education
    Provides guidance and assistance to students considering residency in the specialty
    Required to attend any training in order to implement new programs/systems
    Prepare all documents, spreadsheets, and presentations for clerkship-related activities
    Cross-train with other program coordinators and back-up as needed

    Grant Funded?
    No

    Minimum Hire Rate
    Compensation is commensurate upon the qualifications

    Pay Basis
    Hourly

    Work Location
    El Paso

    Preferred Qualifications
    Must meet experience and educational requirements outlined in this position description questionnaire
    Must have excellent English grammar and spelling skills
    Must have outstanding telephone etiquette
    Working knowledge of Microsoft Office to include Word, PowerPoint and Excel

    Campus
    HSC - El Paso

    Department
    Office of Medical Education Elp

    Required Attachments
    Cover Letter, Resume / CV

    Job Type
    Full Time

    Pay Statement

    Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan.

    For additional information, please reference the institutional pay plan on the Human Resources webpage.

    Job Group
    Executive and Admin Assistants

    Shift
    Day

    EEO Statement

    As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

    Required Qualifications
    High school plus six years experience in related field
    Additional education may substitute for experience on a year for year basis

    Position Specific:
    Provides direct support for the clerkship director
    Coordinates the programmatic administrative support activities for the clerkship program, including new student orientation, administration of exams, grading of tests according to established policies and procedures and reporting of grades
    Assists clerkship director with the preparation of presentations and lectures, manuals, etc.
    Acquires and maintains supplies for the clerkship program
    Assists with the collection, design and generation of reports as requested by clerkship director
    Performs additional duties related to position as assigned

    Does this position work in a research laboratory?
    No

    Jeanne Clery Act

    The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information.

    By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees.

    You can locate this report through our website at:


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