Accounts Receivable/payable Coordinator - Ridgefield Park, United States - Smartfox LLC

Smartfox LLC

Verified Company

Ridgefield Park, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Top skills:

Detail Oriented; Excel and Reconciliation/ VLLOOKUP / EXCELThe Invoice Analyst responsibilities include but not limited to processing payments requests by receiving, verifying, processing, and reconciling invoices.

Essential Duties & Key Responsibilities included but not limited to the below.

In this position, either directly or through others, will:

Receive and validate vendor invoices meet SEA compliance standards by confirming all required documents are included with upload and are compliant with SEA accounts payable guidelines; invoice date, purchase order fully executed scope of work/contract, and proof of performance.
Work with HA Financial Operations and Project Managers to insure invoicing follows SOW/PO payment schedule.
Work with Project Managers to ensure work was/is performed according to scope of work.
Create a "Payment Request" within SEA accounts payable system.
Monitor payment request to ensure approval.
Manage pending invoice list to keep current; all invoices are processed or rejected within 30 days of receipt.
Run the daily EO Report and reconcile with HA EO report data.
Support other financial data if needed; adhoc projects for the department and other departments.
Backup for FOC submission; data entry for sample requests.

Necessary Skills/Attributes for this position the following skills and abilities demonstrated at a proficient level:

Ability to develop and maintain excellent working relationships with all assigned levels within and outside the company
Demonstrated competency in both oral and written communication modes for both internal and external personnel at all levels
Work independently and in a team environment in order to achieve personal and team goals
Demonstrated excellence in time management skills and follow up to ensure meeting on time deliverables
Resolves problems of moderate to large scope where analysis of data requires the identification of obscure or undefined factors and decisions have significant impact on business performance
Exercises judgment, makes decisions on business situations outside established procedures, and approves exceptional cases
Experience working in a fastpaced, highly ambiguous business environment
Typically has basic knowledge of invoicing process and manage reporting process
Fast, accurate data entry skillsBackground/Experience to qualify for this position, the following mínimal background and skill levels are required:
Bachelor's degree preferred in Business, Finance, Accounting or similar; work experience considered in lieu of degree
Entry level; 12 years business experience in accounts receivables or accounts payable
Experience with invoice process; reviewing, validating submitted documentation, and processing
Monitoring payment request process from start to finish; ensures all approvals obtained for processing.
Run reports, reconciling report data, and managing report process.
Back for FOC submissions