Department Administrative Assistant - Carlsbad, United States - Ionis Pharmaceuticals, Inc.

Ionis Pharmaceuticals, Inc.

Verified Company

Carlsbad, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Ionis Pharmaceuticals, Inc., is headquartered in Carlsbad, California, with offices in Boston, Massachusetts, and Dublin, Ireland.

For more than 30 years, Ionis has been the leader in RNA-targeted therapy, pioneering new markets and changing standards of care with our novel antisense technology.

Ionis currently has three marketed medicines and a premier late-stage pipeline highlighted by industry-leading cardiovascular and neurological franchises.

Our scientific innovation began and continues with the knowledge that sick people depend on us, which fuels our vision to become the undisputed leader in genetic medicine, utilizing a multi-platform approach to discover, develop and deliver life-transforming therapies.

As the first company to fully harness the power of RNA technology for human therapeutics, Ionis' platform continues to revolutionize drug discovery and transform lives for patients with unmet needs.

We are building upon our innovative research and drug development excellence to provide greater value to patients, and we are well positioned financially to deliver on our strategic goals.

Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence. Our success is a direct result of our outstanding employees.

We are interested in bringing together a diverse group of individuals with different skill sets and perspectives into this creative environment to be part of a productive and inclusive team.

While acknowledging people are actively engaged in hybrid/remote work, we continue to invest time, money, and energy into making our workplace locations a place where our culture and employees can thrive.

We believe engaging on a day-to-day basis, in person, builds solid and lasting relationships, and contributes positively to our culture and innovation.

From the heart of our stunning Carlsbad campus, we aim to provide a central connection point for all our employees.

These facilities give us the opportunity to connect cross-functionally, collaborate and to build on the success of our business as we continue to grow.

Join us and experience our unique culture while you develop and expand your career.

DEPARTMENT ADMINISTRATIVE ASSISTANT

SUMMARY:

RESPONSIBILITIES:

Assist leaders with their daily, quarterly, and annual scheduled duties, to include materials and setup
Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials, take attendance, etc.
Manage and treat highly confidential information professionally and in accordance with expectation of leadership
Anticipate team needs and proactively bring together appropriate people and resources to support leadership in addressing issues
Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer, and disposal
Follow abstract/presentation deadlines and conference dates to make sure leadership is aware of upcoming events/deadlines
Assist in creating publications, presentations, and materials as required for submissions
Prepare and process expense reports
Coordinate travel for departments and offsite visitors
Prepare, maintain, and process KOL and consultant agreements, scope of work, travel expenses, and meeting agendas
Manage online library of Scientific Publications
Maintain collaborative and positive relationships with internal administrative team and external administrative partners
Oversee responsibility for onsite and offsite events including meetings, happy hours, conferences, and team building events
Reception coverage as needed
Other duties as assigned

REQUIREMENTS:

A tenacious yet flexible problemsolver with an ability to manage complex tasks and prioritize competing demands to meet deadlines
Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive
Consistently delivers a high quantity of highquality work
Resilient, open, and adaptable to change; embraces feedback
Team player, who fosters collaboration and thrives in a fastpaced environment
Strong verbal and written communication skills
Ability to manage activities and schedules of multiple leaders with no supervision while maintaining strict confidentiality
Excellent organizational skills, attention to detail and follow through to ensure outstanding execution
Strong relationship building and interpersonal skills exhibiting patience, respect, and grace under pressure
Shares appropriate information openly/transparently with coworkers and cross functional teams
Displays a high degree of maturity, honesty, trust, and integrity
Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint)
Biotech experience preferred, but not required
The position is not remote. It will be located in our headquarters building at 2855 Gazelle Court, Carlsbad, CA 92010.

Ionis offers an excellent benefits p