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Full-Time Manager in Training - California, United States - San Mateo County Transit District
Description
The Manager of Records Management, Rail reports to the Director of Program Manager, and is responsible for leading, planning and overseeing Rail Design & Construction's Records Management Program.
Manage all phases of the Records Management (RM) process in compliance with applicable local, state, and federal laws, rules, regulations, and policies governing Rail Developments RM.
Develop and maintain RM a content management system, including design, develop and implementation of industry-standard applications and processes.Leads to the transformation of Rail RM processes to an electronic repository system.
Develop annual budget in support of upcoming RM plans, projects, and contracts. Review and report on operating budget to Rail leadership.
Advise project managers on adequacy of documentation and creation and management of agency records, keeping senior management informed on current and projected operational requirements, issues, legislative, and regulatory matters.
Facilitate communications among departments in matters relating to records/information assets and the management of risks to those assets.Overall responsibility includes but is not limited to document management of Rail Development projects, development, document control functions, operational requirements, and legislative updates.
Supervise staff. Ensure EEO policies and procedures are followed. Participate in selection of staff. Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance.Plans, organizes, directs, reviews, coordinates, and establishes controls for all Rail development records activities.
Promotes effective RM throughout Rail Design & Construction.
Provide guidance and administration on a wide variety of record management functions, provide timely updates and training on RM principles and requirements.
Formulates and oversees the implementation of policy and guidance for record-keeping in accordance with Construction strategic plan, government mandates for all electronic and non-electronic records, and appropriate information management standards.
Works closely and proactively with legal counsel within Rail Design & Construction to ensure that records/information assets are managed to ensure government accountability, protect the interests of the public, and mitigate records-related litigation risks.
Participates in capital planning process for all major information systems to ensure that RM functionality is included in system design.
Advises program managers and IT managers on metadata requirements necessary to achieve this functionality.Works with the CIO to build RM functionality into the enterprise architecture and to assist with the deployment and implementation of any RM systems within Design & Construction.
Manage RM staff, including professional development through the identification of on-the-job and other professional development opportunities.Direct RM personnel responsible for the implementation and administration of the RM program.
Evaluate job performance of staff including professional development through the identification of on-the-job training and other professional development opportunities.
A bachelor's degree in library science, Information Governance, or related field.Five (5) years of full-time increasingly responsible work experience in Records Management, Information Governance and/or Document Control.
Two (2) years of experience supervising staff and/or consultants.
Certified Records Manager (CRM)
Experience with Enterprise Content Management (ECM) applications
Strong project management and organizational skills.
Experience within transportation or public sector records management
Knowledge of database systems, ad-hoc reporting tools and Business Intelligence applications.
Experience with data discovery and mapping from source to user facing reports.
Complete an online employment application and supplemental questionnaire by 11:59 pm on Sunday May 5, A resume will not be accepted in lieu of the application and supplemental questionnaire (If required).
Incomplete application will not be considered.The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request.
SamTrans celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.
