- Documentation Management: Assist in the organization, maintenance, and filing of project documentation, including bid documents, contracts, and correspondence with clients and subcontractors.
- Data Entry and Analysis: Support the Estimator with data entry tasks, ensuring accuracy and completeness of project estimates, budgets, and cost tracking information.
- Communication Support: Serve as a primary point of contact for internal and external communications, including phone calls, emails, and inquiries, and ensure prompt and professional responses.
- Scheduling and Coordination: Assist in scheduling meetings, appointments, and project reviews, coordinating calendars and logistics to ensure efficient use of time.
- Document Preparation: Prepare and format various documents, reports, and presentations using Microsoft Office Suite or other relevant software, ensuring accuracy and adherence to company standards.
- Vendor and Supplier Relations: Assist in communicating with vendors, suppliers, and subcontractors to gather quotes, negotiate pricing, and track deliveries as needed.
- Office Support: Provide general office support, including photocopying, scanning, faxing, and filing documents, and ordering office supplies as necessary.
- Project Support: Assist the Estimating team with research, analysis, and other tasks to support the development and submission of project estimates.
- Assist Estimator with Administrative Tasks: Support the Estimator with various administrative tasks, including expense tracking, timesheet management, and preparing reports as needed.
- Ad Hoc Projects: Undertake special projects and assignments as directed by the Estimator or senior management, demonstrating flexibility and a willingness to contribute to departmental objectives.
- High school diploma or equivalent required; Associate's degree or certification in Office Administration or related field preferred.
- Previous experience in an administrative role, preferably in the construction industry or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a deadline-driven environment.
- Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
- Attention to detail and accuracy in data entry and documentation management.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Willingness to learn and adapt to new tasks and responsibilities as needed.
- Competitive salary based on experience.
- Comprehensive benefits package, including health insurance and paid time off.
- Opportunities for professional development and advancement within the company.
- Collaborative and supportive work environment with a focus on teamwork and innovation.
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Assistant Estimator - West Valley City, United States - SmartSearch, Inc.
Description
Job Title: Administrative Assistant for EstimatorCompany Overview: Advanced Modular Manufacturing is a respected commercial construction company dedicated to delivering exceptional modular building projects with a focus on quality, efficiency, and client satisfaction. With a commitment to innovation and excellence, we specialize in providing tailored construction solutions to meet the diverse needs of our clients. As we continue to grow, we are seeking a diligent and detail-oriented Administrative Assistant to support our Estimator and contribute to the success of our projects.
Position Overview: The Administrative Assistant for the Estimator will play a pivotal role in providing administrative support to the Estimating Department, assisting with documentation management, communication, and project coordination. This position requires a proactive individual with strong organizational skills and the ability to thrive in a fast-paced environment.
Key Responsibilities:
