Jobs
>
Nashville

    Operations Coordinator - Nashville, United States - Park Center Inc.

    Park Center Inc.
    Park Center Inc. Nashville, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    Job Title

    Operations Coordinator

    Reports to:

    Director of Quality Improvement

    Job Classification

    Admin Level II

    Orig. Date:

    April 2024

    Revised:

    Salary Range

    $ $27.70 per hour

    FLSA:

    Non-exempt

    JOB SUMMARY

    This position is responsible for ensuring compliance with regulatory requirements, overseeing organizational training, and managing the storage and security of medical records at Park Center. Key responsibilities include conducting health and safety activities to maintain CARF accreditation, performing member record audits, coordinating feedback collection from stakeholders, and conducting HIPAA privacy audits. Additionally, the role involves maintaining employee training records, scheduling mandated trainings, and tracking training compliance. This position will oversee the storage and security of medical records, serving as the main contact for Richards and Richards, establishing user accounts, determining access levels, coordinating archiving and destruction processes, and facilitating records retrieval when necessary. This position plays a critical role in maintaining organizational standards and ensuring compliance with regulatory requirements.

    ESSENTIAL FUNCTIONS
    1. Regulatory Compliance and Accreditation
      1. Study and learn all requirements from funding and accreditation sources and continually reviews such requirements.
      1. Assists with ongoing health and safety activities related to maintaining the highest level of CARF accreditation. This includes working with site safety coordinators to conduct and document monthly fire and CARF required annual evacuation drills.
      2. Conducts routine member record audits for all programs to assess documentation quality, accuracy, and timeliness per TennCare, CARF, the Department of Mental Health licensure, and any other licensing, funding or accrediting entities as needed.
      3. Assists with coordination to gather feedback from members and stakeholders on at least an annual basis.
      4. Assist with tracking member incident reports and member complaints.
      5. Conducts organizational HIPAA privacy audits at all sites as needed.
      6. Conducts ongoing data integrity audits within the electronic health record to keep member information current and accurate.
      7. Compile data and prepare reports as directed by the Director of Quality Improvement pertaining to quality assurance activities.
      8. Attend Title VI annual training from the TN Department of Mental Health.
      9. Assist with compilation of data for the annual Title VI organizational reporting to the state.
    2. Organizational Training Oversight
      1. Maintains a digital training record for each employee according to predetermined process.
      2. Maintains a schedule of mandated trainings per CARF, TennCare and Licensure
      3. Tracks training compliance with all LMS and in-person trainings.
      4. Coordinates and schedules in-person trainings such as CPR, MANDT, Trauma Informed Care, and other trainings throughout the year.
      5. Serves as the point person for training related reporting during audits and CARF accreditation surveys.
      6. Coordinates external trainings and arranges for speakers as needed.
    3. Oversees storage and security of Park Center Medical Records
      1. Serves as key point of contact for Richards and Richards.
      2. Establishes new user accounts with the Richards and Richards Vital Records system.
      3. Determines access level for security list for new users.
      4. Coordinates with all departments to make sure they are archiving and destroying records properly.
      5. Facilitates records retrieval from Richards & Richards to the organization as needed.
    4. Serves as Park Center's Title VI Coordinator
      1. Complete the annual Title VI Coordinator Training
      2. Complete the annual self-assessment for the TN Department of Mental Health and Substance Use Services and any other mandated Title VI reporting.
      3. Responds to all Title VI related member concerns and complaints and assures that appropriate actions are taken to resolve problems.
    5. Values cultural competence and diversity
      1. Collaborates with staff, members, and the community to gain the perspectives of others having diverse opinions, abilities, values, beliefs, perspectives, and ethnic or cultural backgrounds.
      2. Takes deliberate steps to increase own cultural competency by attending trainings, events, discussions, workshops, etc.
    6. Other Duties:
      1. Is knowledgeable about agency policy and procedures and follows them accurately.
      2. Attends all necessary staff meetings and trainings.
      3. Other duties as assigned.
    QUALIFICATIONS
    • Bachelor's degree in relevant field such as Psychology, Social Work, Public Health, Health Administration, or a related discipline
    • Minimum 1 years' experience working in an administrative role within the field
    • Strong knowledge of HIPAA regulations
    • Prior experience navigating and ensuring compliance with the Department Mental Health, Managed Care and/or CARF standards
    • Experience working within an electronic health record
    SPECIFIC SKILLS
    • Exceptional organizational abilities
    • Eager to learn
    • Committed to customer service
    • Ability to receive constructive feedback and incorporate feedback into practice
    • Demonstrate a commitment to organizational mission and values
    • Excellent communication skills
    • Attention to detail
    • Proficient in Microsoft Office Suite
    WORKING CONDITIONS

    The job operates in a professional office environment. This role routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and fax machines. This is a hybrid position.

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

    Ability to talk, hear and see, with the visual acuity to detect errors. Requires the ability to sit or stand for long periods This position requires the ability to file, lift office products, occasionally up to 15 pounds. Occasional stooping and bending.

    DIRECT REPORTS

    None

    SCHEDULE

    The work schedule for this salaried position is Monday through Friday with flexible start and end times and is based on a 37.5-hour workweek.

    WORK LOCATION

    Office and remote

    BENEFITS


    • Health insurance


    • Dental insurance


    • Vision insurance


    • Short Term and Long Term Disability insurance


    • Employee discounts


    • Life insurance


    • Paid time off


    • Retirement plan


    • Health Savings Account


    • Dependent Care Flexible Spending Account

  • ComplexCare Solutions

    Operations Coordinator

    4 days ago

    ComplexCare Solutions Nashville, United States

    Overview: The Operations Coordinator is responsible for the day-to-day coordination and management of business operational activities, as well as partnering closely with the Clinical Managers and Clinical Management Department. · Duties and Responsibilities: · Responsible for d ...

  • Crossfire Consulting

    Operations Coordinator

    2 weeks ago

    Crossfire Consulting Nashville, United States

    Operations CoordinatorOperations Coordinator Pay Rate: $20/hourOperations Coordinator Responsibilities: Ensure the full process of Return Merchandise Authorization (RMA) is completed from start to finish, including confirmation of returns received in ERP. Coordinate with internal ...

  • Vanderbilt University

    Coordinator, Operations

    1 week ago

    Vanderbilt University Nashville, United States

    Job Description · Position Summary: · The Coordinator of Facilities and Operations is part of the Student Centers and Greek Life teams in the Student Affairs division at Vanderbilt University. This position provides support for event coordination, facilities maintenance, constit ...

  • ComplexCare Solutions

    Operations Coordinator

    1 week ago

    ComplexCare Solutions Nashville, United States

    Overview: The Operations Coordinator is responsible for the day-to-day coordination and management of business operational activities, as well as partnering closely with the Clinical Managers and Clinical Management Department. · Duties and Responsibilities: · Responsible for d ...

  • Carebridge Health

    Operations Coordinator

    1 week ago

    Carebridge Health Nashville, United States

    Operations CoordinatorThe Operations Coordinator focuses on preparing the consult for our clinical assessors. Working in a fast-paced environment, this includes preparing the clinical documentation as well as serving as the first impression members receive of CareBridge's mission ...

  • CareBridge Health

    Operations Coordinator

    2 days ago

    CareBridge Health Nashville, United States

    Job Description · Job DescriptionOperations Coordinator · The Operations Coordinator focuses on preparing the consult for our clinical assessors. Working in a fast-paced environment, this includes preparing the clinical documentation as well as serving as the first impression mem ...

  • Ferguson Enterprises

    Operations Coordinator

    2 days ago

    Ferguson Enterprises Nashville, United States

    Job Posting: Ferguson is North Americas leading value-added distributor across residential, non-residential, new construction and repair, maintenance, and improvement (RMI) end markets. Spanning 34,000 suppliers and more than one million customers, Operations Coordinator, Operati ...

  • IDR Healthcare

    Operations and Marketing Coordinator

    1 week ago

    IDR Healthcare Nashville, United States

    IDR is seeking a Hybrid , Operations and Marketing Coordinator position for one our top clients in the Nashville, TN area This is a full Time, 3-month contract to hire position. If you are passionate about maintaining all HR and administrative tasks within a creative outlet, this ...

  • Belmont University

    Business Operations Coordinator

    1 week ago

    Belmont University Nashville, United States

    Provide administrative, logistical, and strategic support to the EI and EE team, clients, and learners. Includes communications internally and externally, materials, logistics, scheduling, catering, project coordination, and event planning. The Opera Operations Coordinator, Busin ...

  • HopSkipDrive

    Customer Operations Coordinator

    1 week ago

    HopSkipDrive Nashville, United States

    [Administrative Assistant / Fully Remote] - Tennessee Residents Welcome / Competitive pay / Medical, dental, vision & life / 401k - As a Customer Operations Coordinator you'll: Manage and maintain customer information across different platforms, ensuring congruence, data accuracy ...

  • AppleOne

    Mailroom Operations Coordinator

    1 week ago

    AppleOne Nashville, United States

    Job Description · Job DescriptionJust posted · Immediate need for a mailroom operations coordinator in Nashville TN. MUST BE LOCAL TO NASHVILLE TN. · This critically important position is responsible for providing daily production support for all of our mail operations. A high l ...

  • Wyndham Destinations

    Business Operations Coordinator

    3 weeks ago

    Wyndham Destinations Nashville, United States

    We Put the World on Vacation · At Travel + Leisure Co., our mission is simple: to put the world on vacation. Our Vacation Ownership business line includes Club Wyndham, WorldMark by Wyndham, Margaritaville Vacation Club, Accor Vacation Club and the brand new Sports Illustrated R ...

  • Gabb, Inc.

    Digital Operations Coordinator

    1 week ago

    Gabb, Inc. Nashville, United States

    Join Gabb and be part of a team that is passionate about revolutionizing the way families connect and kids experience the world. Our mission is to protect kids, connect families, encourage life beyond the screen, and empower parents. We are committed to equipping families with in ...

  • Gabb, Inc.

    Digital Operations Coordinator

    1 week ago

    Gabb, Inc. Nashville, United States

    Job Description · Job DescriptionJoin Gabb and be part of a team that is passionate about revolutionizing the way families connect and kids experience the world. Our mission is to protect kids, connect families, encourage life beyond the screen, and empower parents. We are commit ...

  • Clair Global

    Operations Coordinator

    2 weeks ago

    Clair Global Nashville, United States

    JOB SUMMARY: · The Operations Coordinator is responsible for synchronizing various managers and departments within the company, client relations, inventory management, logistics, updating the shop with all company operational/engineering protocols, as well as the responsibility ...

  • Metropolitan Government of Nashville & Davidson County

    Police Operations Coordinator 2

    1 week ago

    Metropolitan Government of Nashville & Davidson County Nashville, United States

    Salary: $46,265.35 Annually · Location : Nashville, TN · Job Type: Full-Time Civil Service · Job Number: 24374E · Department: Metro Nashville Police Department · Opening Date: 06/11/2024 · Closing Date: 6/20/2024 11:59 PM Central · Position Description · The Police Operati ...

  • Legends

    Coordinator, Operations

    2 weeks ago

    Legends Nashville, United States

    Company Overview: · Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ens ...

  • Genesco

    Store Projects Coordinator- Retail Operations

    1 week ago

    Genesco Nashville, United States

    ** Store Projects Coordinator- Retail Operations** · **Job Category****:** Retail Operations **Requisition Number****:** STORE001530 Showing 1 location **Job Details** · **Description** · **The Ideal Candidate** · The Retail Operations Coordinator- Store Projects provides ope ...

  • Safe Haven Family Shelter

    Operations and Administrative Coordinator- Part Time Afternoons

    1 day ago

    Safe Haven Family Shelter Nashville, United States Part time

    Job Description · Job DescriptionTo apply, upload completed resume and cover letter. · No phone calls, please. · POSITION SUMMARY: · Perform general duties of operations, and administration. Support families in Safe Haven programs and families in need requesting services, as we ...

  • Tennessee Association of Independent Schools

    Assistant Athletic Director of Athletic Operations/Performance League Coordinator

    20 hours ago

    Tennessee Association of Independent Schools Nashville, United States

    Assistant Athletic Director of Athletic Operations/Performance League Coordinator · The Athletic Operations Manager will assist the Athletic Director in daily activities to facilitate the efficient and dependable operation of the Franklin Road Academy athletic department. Provid ...