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    Accounting Technician I - Irvine, United States - Walnut Valley Water District

    Walnut Valley Water District
    Walnut Valley Water District Irvine, United States

    3 weeks ago

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    Description
    Walnut Valley Water District is excited to announce that we are accepting applications for the position of

    Accounting Technician I

    .

    The District

    At Walnut Valley Water District, we believe in

    putting people first

    . We understand the importance of maintaining a healthy work-life balance while striving for excellence in everything we do. Our vision statement, "

    Shared Values, Shared Results

    ," reflects our commitment to collaboration, integrity, and success. As a member of our team, you'll not only be part of a dedicated workforce but also enjoy a comprehensive benefits package designed to support your personal and professional growth.

    The Accounting Technician I is a member of the District's Finance Department and helps ensure the fiscal transparency and operations of the District.

    A

    s an Accounting Technician I, you'll be an integral part of our organization's backbone. Collaborating with our dedicated Accounting team, you'll receive guidance and supervision from our experienced Accounting Manager and Accounting Supervisor.

    Your main responsibilities will include assisting with routine accounting and administrative tasks such as managing accounts payable, accounts receivable, and maintaining financial records.

    Additionally, you'll play a key role in supporting the District's purchasing and inventory functions, ensuring smooth operations and efficiency.

    If you're looking for a rewarding opportunity to kick-start your career in finance while contributing to the success of our community, this position is perfect for you.


    As an Accounting Technician I, you'll have the opportunity to dive into a diverse range of accounting duties, your role will require quick and accurate mathematical calculations, proficiency with modern office equipment and computer applications, and efficient data entry skills.

    Working under pressure with frequent interruptions, you'll need to exercise sound judgment in maintaining information and records. Organizational skills will be essential as you plan and prioritize tasks to meet deadlines.

    Additionally, you'll represent the District's purchasing functions, resolving vendor concerns with diplomacy and professionalism, all while fostering cooperative working relationships.

    Under direct supervision of the Accounting Manager and Accounting Supervisor:


    to assist and participate in performing routine accounting/administrative functions in connection with accounts payable, accounts receivable, and financial record keeping; to perform a variety of support assignments for the District's purchasing and inventory functions; to perform related administrative support functions; and to do related work as required.

    Duties may include, but are not limited to, the following:

    Assists with maintaining accounts receivable and accounts payable information.
    Processes accounts payable; enters receiving documents and invoices into accounts payable module, verifies accuracy of invoices, packing slips, purchase orders, and inventory orders; resolves discrepancies; obtains documentation/signatures as necessary to ensure proper approval and verification has been met to pay all invoices
    Checks for accuracy of coded payments.
    Tracks purchase orders and follows up on problems regarding the receipt of items.
    Process check and EFT payments to vendors and customers.
    Gathers, assembles, tabulates, checks, verifies, and files financial data.
    Inputs data and processes documents involved in financial transactions and fiscal record keeping.

    Investigates and resolves accounts payable issues; researches and responds to vendor inquiries regarding payment status, and may process stop payment requests and reissuances.

    Prepares reports and processes year-end 1099 and Use Tax accordingly.

    Utilizes various computer programs and software applications; creates spreadsheets, generates reports, maintains data, and creates documents using word processing software.

    May assist in the maintenance of subsidiary ledgers. Assist in document preparation and gathering of documents for annual audits.
    May close Purchase Orders.
    Makes mathematical calculations.
    Maintains and updates statistical and financial files.
    Performs a variety of general office support assignments and assists other staff as needed.
    Typical Physical Activities

    Works at a desk and sits for an extended period of time.
    Communicates orally with District management, co-workers, vendors, and the public in face-to-face, one-on-one settings.

    Works in an office environment and able to carry, push, pull, reach, and lift supplies weighing up to 30 lbs.

    Regularly uses a telephone for communication.
    Uses a variety of office equipment such as a computer, software, and multi-functional copiers.
    Sufficient finger/hand coordination and dexterity to operate and adjust office equipment.
    Hearing and vision within normal ranges.

    Employment Standards Knowledge of:

    Basic accounting principles including methods and practices of financial and statistical record keeping and reporting.
    Basic mathematics
    Basic report writing, including proper English usage, spelling, grammar, and punctuation.
    Modern office methods, procedures, and equipment.
    Computer applications such as spreadsheets, word processing, and accounting software programs and databases
    District purchasing procedures and policies.
    Inventory methods and procedures.
    Basic understanding of pertinent federal, state, and local, laws, codes, and regulations

    Ability to:

    Learn and perform a variety of accounting duties including financial and statistical record keeping support assignments.
    Participate in the preparation of a variety of financial and administrative reports.
    Make mathematical calculations quickly and accurately.
    Operate and use modern office equipment including computers and supporting word processing and spreadsheet applications.
    Type and enter data at a speed necessary for successful job performance.
    Work under steady pressure with frequent interruptions by phone or in person.
    Exercise good judgement in maintaining information, records, and reports.
    Plan and organize work to meet deadlines and priorities.
    Effectively represent the District's purchasing functions with vendors and tactfully resolve problems and concerns over shipments and items received.
    Establish and maintain cooperative working relationships.
    Desirable Education and Experience
    Any combination of education and experience, which would likely provide the necessary knowledge and abilities is qualifying.

    A typical way to obtain the knowledge and abilities would be:

    Education/Training

    :

    High school graduation or equivalent, supplemented by college level course work in accounting or related curriculum.

    Experience:

    1-year general office experience, with some work experience in performing accounting related duties or maintaining financial records.

    Special Requirements
    Ability to pass a pre-employment physical.
    Valid California Driver's License - Class "C".

    Must maintain an acceptable driving record as determined by the District's insurance carrier.
    Reliable telephone in service at all times.
    Reliable personal transportation.
    Overtime Assignments

    The purveyance of water is a vital service to the community and as such requires the availability of District personnel at all times.


    Consequently, Accounting employees, including the Accounting Technician I, will be required to respond to emergency calls, accept periodic overtime assignments, and perform any and all other duties deemed necessary by the District.

    Lacking a bona fide excuse satisfactory to the District, a failure to report when called could result in termination.

    Fair Labor Standards Act

    For the purposes of the Fair Labor Standards Act, the Accounting Technician I shall be considered a General Employee Unit, "non-exempt" position.

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