Administrative Coordinator - Irvine, United States - Progeny Psychiatric Clinic

Description

The Administrative Coordinator for TMS and Billing Support will play a critical role in managing the administrative functions related to Transcranial Magnetic Stimulation (TMS) day-to-day procedures, staffing, and billing processes.

This position requires a detail-oriented and organized individual who can effectively coordinate schedules, maintain records, and support both the billing team and TMS technicians.

• Assist the billing team in obtaining practice records and files.
• Complete, update, and file documents as needed.
• Maintain and update provider credential lists.
• Update rate sheets as new contracts are received.
• Update the TMS roster regularly.
• Monitor TMS claims and authorizations.

• Assist TMS technicians with processrelated questions and copays.
• Handle TMS patient grievances and concerns.
• Assist with provider questions as needed.

• Maintain staff files, including reviews, timecards, training records, schedules, and onboarding documents.
• Maintain practice files, ensuring all workers' compensation, general insurance, and business licenses are up to date.
• Coordinate the TMS schedule and manage timesheets.
• Enter and maintain TMS payroll records.

• Coordinate tasks related to the website with MedStar.
• Coordinate miscellaneous tasks involving staffing, providers, and the billing team.
• Coordination of phone call routing and staff software accounts.

• Assist with special projects as needed.
• Perform general office duties, such as ordering supplies and managing inventory.
• Provide crosscoverage for TMS technician and will be trained to render TMS service to patients in the absence of TMS technician.
• Support other administrative tasks to ensure smooth office operations.
• Provide backup support for other administrative staff as required.

• High school diploma or equivalent; additional administrative training or certification is a plus.
• Proven experience in an administrative or support role, preferably in a healthcare setting.

• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and interpersonal skills.
• Knowledge of TMS procedures and billing processes is preferred but not required.

• Ability to sit for extended periods and perform deskbased computer tasks.
• Occasionally lift and move office supplies and equipment.

• 401(k)
• Health insurance
• Onthejob training
• Paid orientation
• Paid sick time
• Paid time off

• Clinic

• 5x Monday to Friday

• Customer service: 1 year (required)
• Medical terminology: 1 year (preferred)
• Computer skills: 1 year (required)

• Irvine, CA required)

• Irvine, CA 92614: Relocate before starting work (required)