Communications & Administrative Specialist - Decatur, United States - Agnes Scott College

Agnes Scott College

Verified Company

Decatur, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Office:
Public safety

Reports to:
Director of Public Safety

Work Period:12-month

Hours:
Full-time

Overtime:
Non-Exempt

Job Grade:8

General Summary:
ensures effective communication, administrative efficiency, and operational support within the Office.

Reports to the Director of Public Safety and collaborates with colleagues, law enforcement personnel, service agencies, faculty, students, and staff to uphold the quality of safety services.

Embracing diversity is fundamental at Agnes Scott.

We are dedicated to fostering an inclusive and fair environment for all members of our community.

We believe that a culture of diversity, inclusion, and belonging among Agnes Scott personnel ensures the provision of an equitable, inclusive, and diverse learning environment where every student feels a sense of belonging.

Essential Job Functions:

Provides administrative support to the Director of Public Safety and the Public Safety office.
Collaborates with command staff and agency personnel to create information content aligning with departmental goals.
Oversees the dissemination, promotion, and marketing of programs, events, and incidents across various channels such as newsletters, social media, websites, brochures, videos, and presentations;
Assists in coordinating and scheduling office meetings and events, handling logistics including space, equipment, and catering arrangements; offers logistical support during events ensuring smooth operations.
Aids in records management including filing, correspondence, data analysis, tracking, and archiving according to office procedures.
Manages departmental financial transactions and expenses.
Handles social media activities and communications, from content creation to scheduling and engagement.
Responsible for web content creation, monitoring, and digital asset production for accurate and up-to-date information.

REQUIREMENTS

Education:
BA/BS in Communications, Public Relations, Business Administration, or related field.

Experience:
Minimum of 5 years in communications or administrative roles or a combination thereof.

Knowledge/Skills/Abilities:

Effective communication skills
Proficiency in Microsoft Office suite, social media platforms, and web content management systems.
Sound understanding of budget operations
Demonstrated ability to work autonomously
Strong organizational and prioritization skills with attention to detail

Other:

Occasional travel & Irregular hours

PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional moving of light objects. Work is performed in an office.

DISCLAIMER

The preceding job description highlights the general nature and level of work carried out in this role.

It is not intended to encompass all duties, responsibilities, and qualifications required for this job.

Omission of specific duties does not exempt employees from similar or related tasks that may be assigned.

APPLICATION PROCESS

EEO

Agnes Scott College upholds a non-discriminatory policy concerning race, color, national origin, religion, sex, age, veteran status, disability, genetic information, gender identity, gender expression, or any other legally protected characteristic.

Agnes Scott College is deeply committed to diversity and encourages applications from underrepresented groups.

Health & Safety Measures

Documentation of COVID-19 vaccination is required for all new hires at Agnes Scott College, except for those with a valid exemption based on medical or religious grounds.