Associate Governmental Program Analyst - Sacramento, United States - State of California

Description

Job Description and Duties

This is a reposting. If you previously submitted an application for this position, you do not need to reapply.

Under direction from the Staff Services Manager I in the Division Support Office and the general direction of the Director of the Multilingual Support Division, and working cooperatively with program offices and supervisors throughout the California Department of Education, the Associate Governmental Program Analyst (AGPA) independently provides analytical support for personnel, policy, and division coordination.

This position will also provide budget overview, programmatic monitoring, and fiscal support for the Migrant Education Program (MEP) grant, and contract support to the Multilingual Support Division staff.

GRANT ADMINISTRATION.

Working with the Migrant Education Program (MEP) Administrator and consultant staff, develop and/or maintain ongoing fiscal monitoring of the MEP regional budgets and expenditure reports.

Write, review, and edit fiscal documents and correspondence regarding approval of expenditures aligned with fiscal procedures and policies. Review and recommend approval of application budget, quarterly expenditure reports, cash advances, budget revisions, and budget amendments.

Prepares and processes grant payments and ensures payments are made in a timely manner; Initiating and providing follow-up when necessary.

Provide technical support to MEP regional and district staff on fiscal operations, policies, and procedures.

You will find additional information about the job in the Duty Statement.

Working Conditions


TELEWORK OPTION

This position is headquartered in Sacramento and may be eligible for a hybrid telework schedule for eligible applicants residing in California.

A hybrid telework schedule includes working remotely and physically reporting to the office.

Remote-Centered:

This position is headquartered in Sacramento and is remote-centered for eligible applicants residing in California; up to three days per week telework and up to two days per week in the office.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• 
  ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-398334


Position #(s):

XXX

Working Title:
Associate Governmental Program Analyst


Classification:

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5, $6,907.00 A

# of Positions:

1


Work Location:
Sacramento County


Telework:
In Office


Job Type:
Permanent, Full Time

Department Information

The California Department of Education (CDE) oversees the state's diverse and dynamic public school system, which is responsible for the education of more than six million children and young adults in more than 10,000 schools with 295,000 teachers.

The CDE and the State Superintendent of Public Instruction are responsible for enforcing education law and regulations; and for continuing to reform and improve public elementary school programs, secondary school programs, adult education, some preschool programs, and child care programs.

The CDE's mission is to provide a world-class education for all students, from early childhood to adulthood.

The CDE serves our state by innovating and collaborating with educators, schools, parents, and community partners, preparing students to live, work, and thrive in a highly connected world.

Special Requirements


STATEMENT OF QUALIFICATIONS
Interested individuals MUST submit a Statement of Qualifications (SOQ) with their application. Resumes, letters, and other materials do not take the place of the SOQ.

The SOQ should have a title of "Statement of Qualifications, Your Name," be no more than 2 pages, no smaller than 12-point font, and address the following:

• As a new employee to the division and/or department, what is your process to familiarize yourself with the division's programs, policies, procedures, and objectives?
• Please describe your experience with developing, reviewing, and editing policy documents such as Grant Award Notifications, reports, letters, and contracts.
• Please describe your experience on analyzing, monitoring, and projecting budgets, expenditures and invoices. Provide an example.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/3/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Education

Attn:
C&P PC 3603 / JC 398334

1430 N Street, Ste. 1802

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Education

Attn:
C&P PC 3603 / JC 398334

1430 N Street (Lobby Drop-Off Box)

Sacramento, CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -A
  STATEMENT OF QUALIFICATIONS IS REQUIRED. Please see the Special Requirements section for instructions. Applications without the SOQ will not be considered.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to communicate clearly and effectively, both orally and in writing
• Ability to reason logically and offer creative solutions to problems
• Ability to work independently
• Ability to perform well under pressure with time-sensitive, high-priority projects
• Ability to establish and maintain collaborative relationships with individuals and groups possessing varied backgrounds and perspectives
• Experience working with Microsoft Office, including Outlook, Word, Excel, and Access
• Excellent analytical and organizational skills

Benefits

Benefit information can be found on the CalHR website: Benefits Summary

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.


Hiring Unit Contact:
Natalie Boyer

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Randi Thompson, EEO Officer


California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Information

• How to Apply for state jobs:
• Submitting an electronic application through your CalCareers Account is highly recommended.
• Important: Make sure your contact information, i.e., address, phone number(s), etc., is current in your CalCareers Account.
• DO NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State Application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, age, student identification number, driver license (unless required), examination results, LEAP status, and marital status.
• Incomplete or late application packages will NOT be considered.
• In order for experience to be considered, applications must be completed fully, including the "From" and "To" employment dates, "Hours Per Week", employer contact information, and "Duties Performed" fields for all jobs listed in the "Employment History" (Resumes do not take the place of these fields on the STD For civil service classifications, do not use working titles.
• If you choose to not submit electronically and are mailing or dropping off your hard copy State Application (STD. 678), please use the revised 12/2021 version.
• If you are using education to meet the minimum qualifications, please include a copy of your degree or unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation.

Examination Information

Individuals MUST have taken and passed an examination to obtain list eligibility for the classification in order to apply. The examination bulletin(s) may be viewed on the California Department of Education Web page at: Open Examinations - Jobs at CDE (CA Dept of Education)


Associate Governmental Program Analyst:
Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.