Administrative Assistant, Workplace Services - Los Angeles, United States - United Talent Agency (UTA)

United Talent Agency (UTA)

Verified Company

Los Angeles, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

This is a full-time position with benefits and will pay $24.00 to $25.00 per hour.

What You Will Do

Provide exceptional administrative support to the Director managing a high volume of scheduling, coordinating, managing of logistics for meetings across multiple attendees
Manage guest office hoteling calendar scheduling, and set up before use of space.
Work closely with People Operations team to help process access card and parking activations and deactivations, and track/manage reporting.
Process work orders with building engines for each including overnight parking requests.
Save and track all expenses and code Pcard transactions online, and process check requests as needed.
Handle LA Transportation Program and manage all communications and process efficiently.
Work closely with IT and Facilities to assist with setting up new employee office or work space with equipment and supplies.
Provide additional team support and assist with special projects as needed
Prepare monthly expense reports for review & submit to accounting for approval
Assist with employee moves coordination.
Submit orders of snacks and beverages weekly online.
Retain receipts for all catering services and track regularly on the spreadsheet.
Additional tasks and projects as needed.

What You Will Need

2+ year of prior administrative experience in facilities or similar role in a fastpaced office environment
Bachelor's degree strongly preferred but not required
Demonstrate excellent customer service with a positive attitude
Selfstarter; able to learn new functions quickly and accurately
Work well under pressure and able to meet deadlines and adjust to changing priorities
Extremely detailoriented, organized and able to multitask in a fastpaced environment
Exercise good judgment with sensitive and confidential information
Capable of managing several projects simultaneously with mínimal supervision
Highly professional with excellent judgment and maintain a high level of discretion and confidentiality
Excellent communication skills both written and verbal
Ability to work overtime as needed
Ability to lift/move items that are 25 lbs or more
Highly proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Familiarity with other platforms and systems (Zoom, Slack, Box, Concur, and Workday)
Ability to liaise with key seniorlevel executives, internal staff at all levels and external clients & partners
Ability to work under pressure in a fastpaced environment
Positive, selfmotivated attitude, and maintain professional demeanor at all times
Effective time management skills with ability to meet deadlines and adjust to changing priorities
Must be organized with a strong attention to detail

What You Will Get

The unique and exciting opportunity to work at one of the leading global entertainment companies
Access to the tools, leadership, and resources you will need to create and drive a center of excellence
The opportunity to do the best work of your career
Work in an inclusive and diverse company culture
Competitive benefits and programs to support your wellbeing
Experience working in a collaborative environment with room to grow

About UTA

UTA unites ideas, opportunities, and talent.

The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers—from actors, athletes and musicians to writers, gamers, and digital influencers.

One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands.

Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York, and London.

For more information:

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

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