- Actively manages and updates the calendars for the events team
- Manages and upkeeps the Events email inbox, responding to email inquiries from employees and vendors
- Schedules room bookings, guest access and identifies potential booking conflicts; proactively communicates with Concierge on finding solutions
- Processes vendor invoices on a timely basis
- Maintains event spreadsheets and resource documents
- Organizes event supplies and inventory
- Drafts PowerPoint presentations to market events and projects
- Make and set up name tags, meeting materials, etc.
- Coordinates event logistics including sourcing venues, initiating contracts, drafting communications and invitations, managing RSVPS, onsite event support.
- Schedules and organizes internal onsite events and meetings planned by the Events Team, and serves as liaison to staff members needing assistance and direction with planning their events onsite.
- Draft and post internal social media content to drive office engagement
- Support Events Team in local marketing initiatives
- Suggest and solicit creative and new ideas, from events to engagement programs, to keep our affiliation program fresh and motivating
- Acts as a liaison between Concierge, catering and IT for in-house events, including room reservations, security lists, catering orders.
- Assist with budget estimates and options to ensure events remain within budget guidelines
- Acts as a point of contact with vendors
- College degree preferred
- 0-3 years of events or general business experience
- Administrative experience required
- Computer proficiency: Microsoft Word, Excel, Power Point, Photoshop or InDesign
- Experience with Slack, Canva, Trello helpful
- Some local travel required
- Extended hours will be required during peak demand season and events
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Events Assistant
3 weeks ago
Boston Consulting Group Boston, United StatesWHAT YOU'LL DO · The Events Assistant supports the administrative needs of the events and office experience team, primarily by assisting in the organization of internal onsite and offsite affiliation events. · This role will be responsible for implementing the strategies set fo ...
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Events Assistant
3 weeks ago
The Boston Consulting Group Inc Boston, United StatesThis role will be good at building relationships, and employing a consultative approach with the Events Manager and team using context clues and background knowledge. This individual will be a great communicator, both written and verbal, as our team Assistant, Events Manager, Ope ...
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Assistant Event Coordinator
1 week ago
Fresh Form Draft Boston, United StatesAssistant Event Coordinator · Department: Initial Communications · Employment Type: Full Time · Location: Boston, MA · Compensation: $ $31.50 / hour · Description · Welcome to Initial Communications, the marketing company that's all about making your business shine We're a t ...
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Event Production Assistant
2 weeks ago
The ALS Therapy Development Institute Boston, United States2024 Tri-State Trek Production Assistant Program · ALS Therapy Development Institute is hiring Tri-State Trek production assistants to support our annual bike ride fundraiser to end ALS (Lou Gehrig's Disease). This unique opportunity offers the chance to make a significant impac ...
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Event Production Assistant
2 weeks ago
The ALS Therapy Development Institute Boston, United States2024 Tri-State Trek Production Assistant Program · ALS Therapy Development Institute is hiring Tri-State Trek production assistants to support our annual bike ride fundraiser to end ALS (Lou Gehrig's Disease). This unique opportunity offers the chance to make a significant impac ...
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Events Administrative Assistant
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Marriott International Boston, United StatesJob Number · Job Category Administrative · Location The Westin Copley Place Boston, 10 Huntington Ave, Boston, Massachusetts, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non-Management · POSITION SUMMARY · Enter and retrie ...
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Events Administrative Assistant
2 weeks ago
Marriott Hotels & Resorts Boston, United StatesEnter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile mach Administrative Assistant, Adm ...
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5-12 Apprentice Teacher
14 hours ago
Uncommon Schools Boston, United States Full timeCompany Description · Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of o ...
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BFT - Transportation Associate/Van Driver
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Massachusetts General Hospital Boston, United StatesGENERAL SUMMARY/ OVERVIEW STATEMENT: · A Van Driver provides transportation for elderly and disabled, to and from medical appointment. Good judgement, common sense, and safe driving practices are an every day occurrence. Van Drivers may be required to assist in other operational ...
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Catering Assistant
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Partners Healthcare System Boston, United StatesThe job description of a catering assistant encompasses a variety of tasks required to meet client expectations in order to provide a complete event service. This role will assist with all aspects of the catering functions, included but not limited to planning event with client a ...
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CAT/IA Property Claims Desk Adjuster
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American Family Insurance South Boston, United StatesInvestigate and maintain property claims. Review and determine coverage, secures information, evaluates and writes estimates, arranges inspections and appraisals, communicates with insureds and other parties involved, and settles claims.Position Compensation Range: · $55, $90,000 ...
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Guest Services Staff
6 days ago
AEG Boston, United StatesIn order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. · For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annuall ...
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Catering Operations Coordinator
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Legends Boston, United StatesLEGENDS · Founded in 2008, Legends' operating divisions worldwide include - Global Partnerships, Global Sales, Hospitality, Global Partnerships, Global Merchandise, Global Technology Solutions, Attractions, Growth Enterprises - offering clients and partners a 360-degree data and ...
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hourly private school dietitian
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Compass Boston, United StatesWe are seeking an Hourly Private School Registered Dietitian to join our wellness team with FLIK Independent Schools in the Boston, MA area. Assistance is needed with wellness events about 2 days per week- 5 hours per event with travel time around th Dietitian, School, Private, R ...
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Guest Services Staff
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AEG Boston, United StatesIn order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. · For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually ...
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Assistant Banquet Manager
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Marriott Hotels & Resorts Boston, United StatesEntry level management position that assists in leading the banquet staff while personally assisting in executing events based on requirements and standards. Assists in developing and directing team to provide consistent, high quality service. CANDID Banquet Manager, Banquet, Man ...
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Secondary Assistant Coach, Cross Country
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Emerson College Boston, United StatesUnder the direction of the Head Coach, the Secondary Assistant Coach will help in running the Men's and Women's Cross-Country intercollegiate sports program at Emerson College. The primary responsibility of this position is to attend events where rec Assistant Coach, Cross Countr ...
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Sr. Administrative Assistant
3 weeks ago
Hire Partnership, LLC Boston, United StatesSchedule, plan, and execute a variety of diverse and complex meetings and events. Make travel arrangements and reservations for senior managers. Compose and type regular correspondence, like invitations and informative material. Create spreadsheets a Administrative Assistant, Adm ...
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Staff Assistant
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Tufts University Boston, United StatesOverview · The Tufts University School of Medicine Graduate Programs (TUSMGP) department confers the Doctorate in Physical Therapy (DPT), Master of Public Health (MPH), Master of Medical Science (MMS) by the Physician Assistant Program, Master of Science in Health Informatics and ...
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Career Communities Graduate Fellow
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Suffolk University Boston, United StatesCareer Communities Graduate Fellow, · Center for Career Equity, Development & Success · The Suffolk University Center for Career Equity, Development & Success supports students and alums engaged in career exploration, development, and readiness to be globally competitive job can ...