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    Procurement Coordinator - Houston, United States - University of Texas MD Anderson Cancer Center

    University of Texas MD Anderson Cancer Center
    University of Texas MD Anderson Cancer Center Houston, United States

    4 weeks ago

    Default job background
    Description


    Ideal candidate will have experience working with a Computerized Maintenance Management System (CMMS) such as Maximo and experience working with Resource One / PeopleSoft.

    The primary purpose of the Procurement Coordinator is to conduct purchasing duties on behalf of the Facilities Management EHSSEM Warehouse Operations in an efficient manner while following institutional and departmental purchasing policies, processes, and procedures.

    Acts as a liaison and provided coordination, communication, and complex problem solving between the department, purchasing services, accounts payable, customers, and vendors.

    Produces and maintains purchase order, purchase requisitions, inventory records and vendor data in current CMMS (Maximo) and PeopleSoft according to prescribed procedures.


    Procurement:


    Processing Purchase Requisitions generated from current CMMS (Maximo Order Point, On-Demand, Non Stock, and Forecast), by assigned vendor base on demand created by Facilities Management Employees.

    Process aforementioned CMMS (Maximo) request into purchase requisition through the institutional purchasing system according to prescribed procedures.
    Creates purchase request for ProCard holder.
    Analyzing each requisition for cost effectiveness.

    If an item can be purchased at a lower price, free delivery or reduced delivery time, the vendor is changed.

    Reviews purchase requisitions for accuracy, completeness, and ability to process. Make corrections to orders placed as needed and ensure purchases meet requirements of the institutional guidelines.

    Ensures that purchases are within the prescribed delegation of dollar limits and signature authority has been obtained via Resource One compared to signature authority spreadsheet from FM-Finance.

    Contacts vendors for pricing, sourcing, availability, and order placement.
    Aids departments in formulation of purchase requests by locating qualified prospective suppliers, hub vendors, and determining availability of goods.

    Submit request for RFQs (Request for Quote) and RFIs (Request for Information).Request for informal bids and initiate negotiation for best price from vendors.


    Customer Service, Communication, and Accounts Payable:

    Communicates and follows up effectively in a timely manner when discrepancies appear on requisitions and modifies the forms accordingly to ensure adherence with the institutional guidelines.

    Communicates with vendors to interpret, clarify, inform and resolve procurement issues.
    Investigates and resolves credit holds with assigned vendors.
    Process material returns according to prescribed procedures.
    Files bill of lading according to prescribed procedures and scan receipts to materials management.
    Collate and files purchase order packet and corresponding documentation according to prescribed procedures. Provides documentation for checkbook reconciler.

    Coordinates the delivery of supplies or will call based on customer requestsReviews encumbrances (Past Due POs) daily, follows up with assigned vendors, and documents progress and actions within current CMMS (Maximo) records.

    Notifies customers of any delays that may impact there request and negotiates to resolve or initiates another request for material.

    Assists in tracking vendor invoices, pay requests, change orders, bid proposals, etc.
    Serves as a liaison between customers and vendors to resolves issues in a timely manner.
    Keeps customers, vendors and team members informed of progress or changes to their requests.
    Maintains the warehouse central e-mail account regarding customer inquiries and vendor requests.
    Maintain vendor relations. Updates customers with product or expectation changes from vendors.
    Monitors spending with vendors and initiates the contract process when necessary.
    Coordinates the repair and maintenance of warehouse material handling equipment.

    Maintains data and inventory records in current CMMS (Maximo):Create and send request to Supply Chain for requests to add inventory into warehouse according to prescribed procedures.

    Provides Supply Chain with new /revised stock records to add in current CMMS (Maximo) based on demand.

    Generating reports within current CMMS (Maximo), review trending usage, and recommending adjustments of stock record order points / max on-hand quantities accordingly.

    Process inventory transfers from primary location to satellite storeroom locations.
    Provides Supply Chain with new /revised vendor records. Ensures vendor contact information within CMMS (Maximo) is updated and correct.
    Assist with annual physical inventory.
    High school diploma or equivalent. Six years in a general business environment experience. With preferred degree, two years of experience in a general business environment is required.

    It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.


    InformationRequisition ID:

    167204Employment Status:
    Full-Time

    Employee Status:
    Regular

    Work Week:
    Days

    Minimum Salary:
    US Dollar (USD) 45,000

    Midpoint Salary:
    US Dollar (USD) 56,500Maximum Salary : US Dollar (USD) 68,000


    FLSA:
    non-exempt and eligible for overtime pay

    Fund Type:
    Hard

    Work Location:
    Hybrid Onsite/Remote

    Pivotal Position:
    NoReferral Bonus Available?: NoRelocation Assistance Available?: No

    Science Jobs:
    No#LI-Hybrid#J-18808-Ljbffr
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