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    FILING CLERK - Chicago, United States - Abacus

    Abacus
    Abacus Chicago, United States

    3 weeks ago

    Default job background
    Description
    SCOPE OF WORK

    FOR

    TEMPORARY

    FILING CLERK - TASK ORDER NO. 19

    POSITION SUMMARY

    Filing Clerk

    SCOPE OF SERVICES:
    Technology Engineering requires a temporary, full-time Filing Clerk. The Filing Clerk will be able to handle sensitive information. A large volume of administrative filing must be kept up for the department. Under general supervision, maintains general and special filing systems and provides a variety of clerical support to Technology Engineering Teams.

    DELIVERABLES:
    1. The FTT Filing Clerk will report to work Monday through Friday at 567 W. Lake Street, Chicago, IL 0800 and 1630.
      1. Telework may be required but is not expected.
      2. Daily hours may be extended due to short turn around requirements
      3. If hours are extended, the work week will be adjusted
      4. Hours will not exceed 40 per week
    2. Organize and file Technology Engineering Records for fast and easy retrieval
    3. Check incoming paperwork (drawings, bills, correspondence etc.) and make a file copy before distributing
    4. Sorts all papers alphabetically and according to content, dates, location etc.
    5. Create or update records with new files and information, including indexes
    6. Store all paperwork in designated places securing the important documents
    7. Enter paperwork into an electronic system either by data entry or by using optical scanners
    8. Makes backups of electronically filed information
    9. Deals with all requests to access files and keep logs of borrowed/checked out papers
    10. Develop an efficient filing system to make updating and retrieving files easier
    11. Follow policies and confidentiality dictations for handling and safeguarding data and information e.g. SSI, PII, HIP
    12. Monitor inventory of files, paper clips etc. and report shortages
    13. Occasionally lifts and delivers light packages.
    14. Distributes files to offsite storage as required
    15. Provide support to team members as needed
    16. Work with internal resources to verify data as questions arise.
    17. Develop and execute quality control measures.
    18. Other duties as assigned
    INTENDED OUTCOME:
    The work and deliverables of the Filing Clerk will result in a large volume of complementary administrative filing must be kept up including timesheets, attendance, adherence to safety protocols, inspections, billing, contracts, training completion and more.

    CANDIDATE REQUIRED EXPERIENCE AND SKILL:
    • Proven experience in the role as file clerk managing electronic and paper-based filing systems
    • Excellent MS Office proficiency and expertise using office equipment such as photocopier, scanner etc.
    • Good command of English both oral and written
    • Dependable with respect to punctuality, confidentiality and following policies
    • sense of urgency with their work and respect deadlines.
    • Experience showing, they can produce error-free work in a high-pressure, time-sensitive environment.
    • Their history will show that they can communicate professionally with all levels within an organization and that they receive feedback well and can incorporate that feedback into a finished product.
    • Excellent organizational skills
    • Great attention to detail
    • High school degree or equivalent
    LOCATION OF WORK:
    The activities described in this proposal will predominately occur at 567 W. Lake Street but may involve work at other CTA locations. In this role, the Filing Clerk will not be exposed to safety-sensitive work areas.

    All temporary staff will be required to maintain various full and part time shifts between the hours of 8:00 AM to 4:30 PM, Monday thru Friday, weekends as needed, less those holidays upon which CTA's offices are closed. The start date will be after date of Task Order execution for a period of up to 3 months.
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