Program Specialist, Talent Management - San Francisco, California

About Us: · Notion helps you build beautiful tools for your life's work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and au ...

Job description

About Us:

Notion helps you build beautiful tools for your life's work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money.

In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays, Tuesdays, and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays.

About the Role:

We're hiring a Program Specialist, Talent Management to help run and continuously improve the programs that grow, develop, and retain Notinos. This role sits within the Talent Management team and partners closely with People Partners. You'll be a go‑to operator for our performance management cycle, keep our people programs healthy between cycles, facilitate company onboarding, conduct and synthesize exit interviews, and maintain dashboards that help us measure outcomes and ROI.

What You'll Achieve:

• Own execution for performance management moments across the year, including timelines, comms drafts, enablement materials, and stakeholder coordination across People Partners and business leaders.

• Maintain core People programs between cycles, ensuring documentation stays current, processes are followed, and improvements are prioritized and shipped.

• Facilitate company onboarding: coordinate sessions, track attendance and feedback, and partner with program owners to keep content fresh and impactful.

• Conduct exit interviews and synthesize trends into clear insights and recommended actions for Talent Management and People Partners.

• Build and maintain dashboards that track program health, adoption, and outcomes; use data to inform experiments and demonstrate ROI.

• Partner closely with Talent Management and People Partner teams to land change management and manager enablement content across the company.

• Triage requests in the #people-ask Slack channel to ensure they're routed promptly to the appropriate People Partner or TM owner; surface recurring themes and close the loop on resolutions.

• Drive crisp, inclusive communications and guides that make it easy for managers and employees to do the right thing.

Skills You'll Need to Thrive:

• Program operations. You can run multi‑step processes end‑to‑end with precision, communicate status, and escalate risks early.

• Analytical orientation. Comfort with people data, pulling structured insights, and telling a clear story with dashboards.

• Communication and facilitation. You write clearly, structure enablement content, and are comfortable speaking to groups.

• Stakeholder partnership. You build trust with People Partners, Talent Management, managers, and cross‑functional teams.

• Continuous improvement. You find and ship small, high‑leverage improvements that compound over time.

• Systems thinking and tinkerer. You're curious about how programs connect across the employee journey and partner with others to ship small improvements that make the whole system work better.

• You don't need to be an AI expert, but you're curious and willing to adopt AI tools to work smarter and deliver better results

Nice to have:

• Engaged with AI tools to work more effectively while still applying personal creativity and judgment to build great programs and experiences.

• Experience supporting performance management, onboarding, engagement, or talent review programs.

• Familiarity with HR systems and tooling such as Workday, survey platforms, and BI tools; strong Notion skills.

• Exposure to change management and manager enablement practices.

Qualifications:

• 2–4+ years in HR, People Operations, or Talent Management, with demonstrated experience running programs or processes.

• Experience working with confidential employee data and strong judgment on sensitive topics.

• Ability to work from one of our office hubs on Anchor Days and an additional day each week.

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you're excited about a role but your past experience doesn't align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you're a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role's scope and complexity, and the candidate's experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated base salary range for this role is $130,000 to $150,000 per year.

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