- Perform day-to-day clerical and administrative functions, including record keeping, database management, appointment setting, preparation of reports, and receptionist duties.
- Input NFP and/or other Community & Family Health data in a timely and accurate manner into web-based information system(s).
- Screen office calls, visitors, and mail, and assist staff with routine requests.
- Ensure all required supplies and materials are available as needed and that equipment is in good working order.
- Answer special requests and solve problems while routing to other staff and leadership when appropriate.
- Attend regular staff meetings, one-on-one meetings with the NFP Supervisor, and periodic professional development and other training.
- Conduct outreach and recruitment activities for the program and the department throughout the year as needed.
- Accurately document all service provision, both electronically and physically, within designated timeframes.
- Maintain accurate timesheets and all other reporting as required by the department and/or grant guidelines.
- Participate in the data collection and data entry of evaluation instruments to measure progress and impact of the department.
- High school diploma or GED.
- One year of customer service experience in an administrative setting.
- Working knowledge of Microsoft Word, Excel, Outlook, and other Microsoft/technical products.
- Ability to work a flexible schedule including some evenings and weekends.
- Ability to complete duties within deadlines and while attending to multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office Suite or similar software.
- Ability to maintain a high level of confidentiality.
- Two or more years of customer service experience in an administrative setting.
- Experience working with community-serving agencies.
- Bilingual (English/Spanish).
- Cover Letter
- Résumé
- List of References
- Transcripts (Preferred)
- Letters of Recommendation (Preferred)
- The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
- Employment is subject to an introductory period to monitor employee performance.
- Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
- Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
- Employment is contingent upon a successful background check.
- UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
- Able to lift various materials up to 25 pounds on an occasional basis.
- Able to bend, crouch, and reach continuously.
- Physically able remain seated, frequently to continuously.
- Able to remain standing up to 15% of the time.
- Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
- Standard working conditions may differ depending on department and occupation
- UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
- Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
- You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
- Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts
- Our benefits package, along with an ample leave policy, make for a great total compensation package.
-
Administrative Assistant
3 weeks ago
University of Texas Permian Basin Odessa, United StatesThe University of Texas Permian Basin welcomes applications for the position of Administrative Assistant with our Event Management Department · Salary Range · $35,000.00 depending on qualifications · Essential Functions · This position is a clerical role focusing on superior cust ...
-
Administrative Assistant
13 hours ago
City of Odessa Odessa, United StatesJob Description · Job DescriptionAdministrative Assistant (Odessa Fire Rescue) · Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of the City and assi ...
-
Administrative Assistant
3 days ago
Eclipse Enterprises Midland, United StatesThe State Building Authority Bayreuth is currently seeking a · Administrative Assistant (m/f/d) · for the Personnel Department · Your main tasks: · Coordination of training for employees in the department · Administration of time recording, absences (sickness, vacation, leave ...
-
Sr. Administrative Assistant
1 week ago
City of Odessa Odessa, United StatesJob Description · Job DescriptionDepartment: Risk Management Reports to: Risk Management Director · Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Directo ...
-
School Administration Assistant
4 days ago
Emerald Enterprises Crane, TX, United States FreelanceThe District Government of Arnsberg is looking to fill a position as School Administration Assistant (m/f/d) (A10 LBesO/Entgeltgruppe 9b TV-L) at the Elisabeth-Lüders Vocational College in Hamm as soon as possible. · Responsibilities: · A School Administration Assistant relieves ...
-
Titan Ventures Midland, United StatesShow initiative. Advance your career. You are not just working for any company, but learning for your future. In a modern learning and training environment, you will be trained by experienced professionals. Later on, you can become a master or specialist or start a civilian or mi ...
-
Director of Inclusive Education
3 weeks ago
Appoquinimink School District Odessa, United StatesJobID: 4296 · **Position Type**: · Administration/Director**Date Posted**: · 5/10/2024**Location**: · District Office**Date Available**: · 24-25SY**Closing Date**: · 05/20/2024 · **Director of Inclusive Education** · **POSITION OVERVIEW**ESSENTIAL DUTIES AND RESPONSIBILITIES**: · ...
-
Dentist – DDS
2 weeks ago
Aspen Dental Odessa, United States Full time$7500 Relocation Offering. · At Aspen Dental, we put You first, offering the financial security and job stability that comes with working with a world-class Dental Service Organization (DSO). Our best-in-class learning and development training program, competitive compensation, a ...
-
SYSCO Odessa, United States Full timeCompany: · US0078 Sysco West Texas (Division of USA I)Zip Code: · 79401Minimum Years of Experience: · 0-1 YearsEmployment Type: · Full TimeTravel Percentage: · Up to 25%COMPENSATION INFORMATION: · The pay range provided is not indicative of Sysco's actual pay range but is merel ...
-
World Language Teacher
2 weeks ago
Appoquinimink School District Odessa, United StatesJobID: 4314 · **Position Type**: · Teaching/Professional Positions/World Language Teacher**Date Posted**: · 5/15/2024**Location**: · Shared Schools**Date Available**: · 24-25 SY**Closing Date**: · 05/23/2024 · **World Language Teacher - Japanese - Shared Schools ** · **Middletown ...
-
Assistant to the Management
4 days ago
Neptune Enterprises Ector, TX, United States Freelance**To strengthen our team at our location in Weiden, we are looking for a** · **Assistant to the Management (m/f/d)** · **to join us as soon as possible.** · **Your tasks:** · - Coordination of sales appointments · - Planning, controlling, and monitoring of marketing projects · - ...
-
Pre-Master Program
3 days ago
FusionWorks Odessa, United StatesCompany Description · At Bosch, we shape the future with high-quality technologies and services that inspire enthusiasm and improve people's lives. Our promise to our employees is rock solid: we grow together, enjoy our work, and inspire each other. Welcome to Bosch. · The Robert ...
-
SilverLinx Odessa, DE, United States FreelanceOur offer to you: · - Work in a motivated team · - Exciting insights into the technical and administrative processes of university catering · - Opportunity to contribute and try out your own ideas · - Remuneration according to TV-L · - Possibility to work partially from home · Yo ...
-
Personnel Security
3 days ago
RISA Odessa, United States**Location**: Guantanamo Bay (GTMO), Cuba · **Minimum Clearance Required to Start**: Top Secret/SCI · **Required Education**: Associate degree in any field · **Required Experience**: · - Must have at least five (5) years of personnel security experience. · - Must have at least tw ...
-
Personnel Security Specialist
3 days ago
RISA Odessa, United States**Location**: Guantanamo Bay (GTMO), Cuba · **Minimum Clearance Required to Start**: Top Secret/SCI · **Required Education**: Associate degree in any field · **Required Experience**: · - Must have at least five (5) years of personnel security experience. · - Must have at least tw ...
-
Ector County Independent School District Odessa, United StatesJob Title: Administrative Assistant to Chief Communications Officer · Reports to: Chief Communications Officer · Wage/Hour Status: None Exempt · Dept. /School: Communications · Pay Grade: Clerical Pay Grade 8 · Days: 227 · Primary Purpose: · To promote positive public relations ...
-
Administrative Assistant
3 weeks ago
Magrym Consulting, Inc. Midland, United StatesJob Summary · Reporting to the Office Manager, the Administrative Assistant provides entry-level support and coordinates to support the day-to-day operations of Magrym Consulting, Inc. In this role, the Administrative Assistant assists with all administrative, routine office duti ...
-
Administrative Assistant
1 week ago
Relevant Drilling Fluids Midland, United StatesRelevant Drilling Fluids is a privately owned, growing company based in Midland, TX. We offer competitive pay and benefits. We are grateful for our relationships with our past and current employees and have been blessed to have experienced very little employee turnover. We are lo ...
-
Administrative Assistant
1 week ago
Corestaff Services Midland, United StatesWonderful temporary opportunity for an Administrative Assistant to support office activities for a well-known oil and gas company in Midland, Tx. The ideal candidate must be able to possess a strong work ethic - polished/poised and resourceful with tremendous attention to detail ...
-
Administrative Assistant
3 weeks ago
Mewbourne Oil Company Midland, United StatesJob Description · Job DescriptionJob Description for Office Administrative / Manager: · This role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication to all levels of employees. · Answer telephone calls and ...
Administrative Assistant - Odessa, United States - University of Texas Permian Basin
Description
The University of Texas Permian Basin welcomes applications for the position of Administrative AssistantSalary Range
$35,000.00 depending on qualifications
Essential Functions
This position is responsible for providing clerical, data entry, and general support to the Nurse-Family Partnership (NFP) program and the Department of Community & Family Health (C&FH).
Required Application Materials
Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch.
The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department.
Hours worked may differ with some departments.Standard Working Conditions
The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973.
The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces.
At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.
As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond.
Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.
Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local.
Visit our social media sites below for more information.
LinkedIn Facebook Instagram Twitter YouTube
Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.
