Vendor Responsibility Specialist - New York, United States - NYC Careers

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New York, United States

3 weeks ago

Posted by:

Mark Lane

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Description

Vendor Responsibility Specialist:

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Vendor Responsibility Specialist:

Agency: NYC HOUSING AUTHORITY

Posted on: 05/15/2024

Job type: Fulltime

Location

NYC-ALL BOROS

Title Classification: Exam may be required

Department

Proc Ethics & Vendor Resp

Salary range: $80, $80, Under the supervision of the Deputy Director of PEVR, the Vendor Responsibility Specialist will play a critical role in implementing the NYCHA/DOIdeveloped vendor integrity review process to place vendors on the micropurchase PQL.

The Specialist will be responsible for:

pre-qualifying all vendors and facilitating the creation of the micro-PQL list; liaising with PLI and the Procurement Department on the vendor integrity process; developing training and creating materials to explain the responsibility process and assist vendors; reviewing vendor responsibility memos from the OIG; and working with vendors to request and review request for supplemental information based on the screening findings.

Once the micro-purchase PQL is established, the Specialist will also maintain and manage the PQL, as well as the prequalification of all vendors to do business with NYCHA.- Assist with pre-qualification of all micro vendors and creation and maintenance of micro-PQL list.

Develop training and create materials to explain the responsibility process and assist vendors.
Assist with process to initiate/submit VNC requests with NYCHA's Office of Inspector General for NYCHA contracts.
Assist with process to update Datawarehouse APEX with OIG submissions to keep track of VNC requests submitted to the OIG.
Provide vendors with assistance/clarification on what is needed to respond to VNC background check.
Research different governmental agencies websites to verify whether vendors have complied with NYS Tax filings, IRS tax filings and Environmental Control Board violations, etc.
Followup with vendors for responses to the VNC findings.
Review vendors VNC responses/supporting documents and issue written responsibility determinations based on the resolution of the VNC findings.
Conduct VNC award approvals in Oracle for all Procurement RFQ contracts Assist various units in Procurement with vendor's VNC inquiries.
Create vendors profiles in NYCHA Warehouse Database.
Research Procurement and Sourcing Solution Portal for various information regarding vendors.
Contact Mayors Office of Contract Service (MOCS) for information regarding vendors profiles.
Contact NYC Department of Finance regarding vendor's business tax and ECB violation status and inform vendor what action is required to be compliant.
Assist Finance Dept with NYC Comptroller's Office contract registration process as it relates to VNC compliance.
Assist supervisor with various tasks and provide backup when staff is out of office, as needed.

Additional Information- 2. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR

PREFERRED IS FOR THE SAME TITLE
NOTE:

This position is open to qualified persons with a disability who are eligible for the 55-a Program.

Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program.

For detailed information regarding the 55-a Program, please click on the link below:

Minimum Qualifications1. A master's degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or
A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a r