- Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department, including faculty, students, staff and external customers. Develops, implements and administers office procedures, policies and operations. May monitor budget including tracking expenditures and preparing reports. May maintain personnel records. Reviews, routes, answers and monitors follow up actions on correspondence. Provides wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases. Uses multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email. Uses Internet, may include basic website maintenance. Manages complex calendars, arranges for meetings, appointments and travel arrangements. May attend meetings with executive to provide logistical support, take detailed notes, and track needed follow-up items. Requires ability to rapidly learn University and departmental policies and procedures.
- Coordinates Deans' meetings and events including space, media, catering, material needs.
- Develops and maintains Sr Assoc. Dean intranet web presence.
- Prepares timely processing of the Deans' expense receipts and office expenses.
- Monitors Deans' discretionary budget including approvals, expenditures and providing reports.
- Supports department and degree program events as needed, including but not limited to project managing activities of new student orientation and commencement, as well as coordinator of student study break events and department-wide outings.
- As a member of Degree Programs & Student Affairs, takes on critical project work as needed.
- The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
- Five years of administrative support experience.
- Bachelor's degree preferred. Demonstrated advanced of level proficiency with PowerPoint, Word, Outlook and Excel. Ability to work with databases required. Solid working knowledge of office processes and business systems. Proven interpersonal skills and administrative experience providing complex executive-level support in a high-profile environment within a diverse context. Excellent organizational skills as well as demonstrated ability to work independently and set priorities. Must be able to work under the pressure of deadlines while exercising judgment, diplomacy, poise and maintaining confidentially.
- Ability to pay attention to detail and work with constant interruptions required.
-
Executive Assistant
1 week ago
Motion Recruitment Cambridge, United StatesOur Client, a private Ivy League research university, is looking for someone to join their team as an Executive Assistant · ***This is a hybrid 3-month contract with long term potential in Cambridge, MA*** · What You Will Be Doing · The Executive Coordinator provides a timely an ...
-
Executive Assistant
2 weeks ago
ACL Digital Cambridge, United StatesExecutive Assistant # HUJP · Cambridge, MA Hybrid Remote) · 03+ month contract with possible extension · Work Schedule: 25 hours/week · Tech skills: advanced skill level in Microsoft Office 365 (Outlook Calendar, Word, PowerPoint, Excel), SharePoint, CRM databases (data entry, e ...
-
Executive Assistant
6 days ago
Planet Professional Cambridge, United StatesExecutive Assistant · Contract to Perm · Hourly: $32-35hr · Salary: $70-74K · Onsite - Cambridge · Must Haves: · Banking or Finance industry experience · Governance experience · Job Summary: · Under the general direction of the President, assist with administrative activity an ...
-
Executive Assistant
2 weeks ago
Proclinical Cambridge, United States ContractProclinical is seeking a dedicated and organised Administrative Assistant. The role primarily involves managing calendars, handling expenses, arranging trave, and preparing materials for meetings and presentations. The successful candidate will also be responsible for managing hi ...
-
Executive Assistant
3 weeks ago
Beacon Hill Boston, United StatesExecutive Assistant to $75K - Boutique Firm, Unparalleled Benefits · Boutique investment firm is looking for a mature and polished Executive Assistant to support key members in a successful and dynamic team Responsibilities will include monitoring and filtering incoming correspo ...
-
Executive Assistant
3 weeks ago
Beacon Hill Boston, United StatesExecutive Assistant to $83K - Work in Education · Our client, a Boston-based college, is seeking an Executive Assistant to support the Provost and Dean In this role, the Executive Assistant will ensure the smooth functioning of the Office of the Provost by managing communication, ...
-
Executive Assistant
2 weeks ago
Samuels & Associates Boston, United StatesThe Executive Assistant will assist a company Partner and support Senior Vice Presidents. This individual will work closely with the Development team in supporting processes and procedures for the day-to-day operations including but not limited to partner/lender reporting, tenant ...
-
Executive Assistant
21 hours ago
Mass General Brigham Boston, United States RegularExecutive Assistant Description The Executive Assistant performs a wide variety of executive administrative duties required to support the day-to-day operations of the office of the Chief of Medicine. This position requires organizational, interpersonal, and computer/data manage ...
-
Executive Assistant
6 days ago
Commonwealth Care Alliance Boston, United StatesWhy This Role is Important to Us · The Executive Administrator will serve as a critical contributor to the workings of the Chief Revenue and Growth officer and his direct reports including the connection and management of many critical components of the organization. In addition ...
-
Executive Assistant
2 days ago
KNF&T Cambridge, United StatesExecutive Assistant A highly accredited hospital in Cambridge, MA is seeking an Executive Assistant to join their team and provide support to various hospital executives. Apply today Some daily responsibilities of the position include: Performing a Executive Assistant, Executive, ...
-
Executive Assistant to Executive Member
1 week ago
Biogen Cambridge, United States Full timeArray · Qualifications · Required Skills · • Minimum of 7+ years' experience in administrative support function with experience supporting a global function · • Expert verbal and written communication skills; highly polished and articulate · • Excellent interpersonal skills · • E ...
-
Executive Assistant
3 weeks ago
Jones Lange Lasalle, Inc. Cambridge, United StatesJLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most Executive Assistant, Executiv ...
-
Executive Assistant
21 hours ago
MongoDB Boston, United StatesMongoDB is seeking an Executive Assistant to support our VPs of Customer Success. This position is ideal for a dynamic, intelligent, highly-organized individual who takes ownership over the details and loves to get things done. In this role, your day will consist of managing and ...
-
Executive Assistant
3 weeks ago
JLL Cambridge, United StatesJLL supports the Whole You, personally and professionally. · Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our indu ...
-
Executive Assistant
3 weeks ago
Harvard University Cambridge, United StatesThe position will provide executive-level administrative support to a senior faculty member serving as co-chair of the Antisemitism Task force in Harvard University's Office of the President and Director of the Center for Jewish Studies. In the role, Executive Assistant, Executiv ...
-
Executive Assistant
3 weeks ago
Harvard University Cambridge, United StatesBasic Qualifications · 5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. · Additional Information · We regret that Harvard Law School is un ...
-
Executive Assistant
3 weeks ago
Harvard University Cambridge, United StatesBasic Qualifications · Minimum 5 years' experience supporting senior/executive level staff or equivalent. · Additional Information · This is a one-year term position with the possibility of renewal. This position is based on a 35-hour work week and office hours are 9:00 AM - 5:00 ...
-
Executive Assistant
3 weeks ago
TileDB, Inc. Cambridge, United StatesJob Description · Job DescriptionTileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynam ...
-
Executive Assistant
3 weeks ago
CYNET SYSTEMS Cambridge, United StatesJob Description: · Pay Range: $52.14hr - $57.14hr · Responsibilities: Manages the CIO s calendar and responds to scheduling needs and requests from both internal and external sources. · Schedules leadership, committee, and team meetings. · Collects, develops, and organiz ...
-
Executive Assistant to CSO
3 weeks ago
Beacon Hill Cambridge, United StatesExecutive Assistant to $115K Plus Bonus - Work in Biotechnology · A growing biotechnology firm is seeking an Executive Assistant to support multiple of their high-level clinical executives Key responsibilities in this role will include calendar and meeting management, coordinatio ...
Executive Assistant - Cambridge, United States - Della Infotech Inc.
Description
Job Description
Job DescriptionPosition: Executive Assistant
Location: Cambridge MA 02138
Duration: 6 Months
Pay Rate:38 to 43$/hr.
Description:
Basic Qualifications
Additional Qualifications