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    Executive Secretary - Pasadena, United States - Pasadena Independent School District

    Pasadena Independent School District
    Pasadena Independent School District Pasadena, United States

    4 weeks ago

    Default job background
    Description
    Position Type:
    Para - Clerical/Paraprofessional Clerical

    Date Posted:
    4/4/2024

    Location:
    Bondy Intermediate SchoolJOB TITLE: Executive Secretary - Intermediate

    DUTY DAYS: 220 Days

    PAY GRADE: C06

    SALRY SCHEDULE: Click for Salary Schedule

    PRIMARY PURPOSE:

    Facilitate the efficient operation of the school administrative office and provide clerical services to the school's administrative staff

    QUALIFICATIONS:

    Educations / Certification:
    • High School Diploma or GED
    Special Knowledge / Skills:
    • Proficient skills in typing, word processing, and file maintenance
    • Effective organizational, communication, and interpersonal skills
    • Ability to operate a computer
    Experience:
    • One to three years of secretarial experience preferably in a public education environment
    MAJOR RESPONSIBILITIES AND DUTIES:
    1. Assist students, teachers, and parents as needed
    2. Type all written correspondence and properly route
    3. Receive incoming calls, take reliable messages, and route to appropriate staff
    4. Maintain proper files to include inventory of school supplies, mailing lists, student's records, visitor logs, and communication
    5. Receive, store, and issue supplies and equipment
    6. Sort, distribute, or deliver mail and other documents
    7. Maintain a daily teacher attendance log and records for substitute teachers
    8. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using computer
    9. Process all changes and adjustments in student schedules
    10. Schedule meetings and appointments and maintain calendar for principal
    11. Monitor personnel time records to include sick leave, vacation, and special requests
    12. Maintain a log of visitors to the school
    13. Update handbook, policy manuals, etc.
    14. Keep informed of and comply with state, district, and school policies and regulations concerning primary job functions
    15. Performs other duties as may be assigned
    WORKING CONDITIONS:

    Mental Demands:

    Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress

    Physical Demands / Environmental Factors:

    Repetitive hand motions; prolonged use of computer; works with frequent interruptions. Able to lift up to 35 pounds.
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