Fiscal Technician - Richmond, United States - Virginia Commonwealth University

Virginia Commonwealth University

Verified Company

Richmond, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary

VCU's Facilities Management Department is seeking to hire a
Fiscal Technician.

The
Fiscal Technician serves as the primary point of contact and specialist ensuring the independent and accurate submission of critical financial processes Facilities Operations.

The Fiscal Technician serves as a backup for transactional purchases for a wide variety of goods and services.

As a backup for purchases the Fiscal Technician receives demand signals and purchases goods and services in support of the geographic maintenance zones and other facilities ancillary services; properly utilizes the purchase card (p-card) up to the small purchase threshold as well as purchase orders over the threshold; ensures that all purchases are performed accurately, timely and in accordance with applicable state laws & policies and VCU policies; keeps accurate and detailed logs, files, and electronic inventory management system.

The Fiscal Technician completes work assignments on time and error free and performs job duties in a courteous and professional manner at all times.

Duties include (but are not limited to):

Invoice/Payment Processing

Review invoices promptly and reconcile all invoice discrepancies as soon as a problem arises
Audit invoices and ensure all are processed to meet payment procedures and state guidelines
Receive goods and services in AiM and RealSource
Check on payment status of vendor invoices
Track expenditures on PO's and alert supervisor of any issues

Procurement Support

Create electronic purchase orders and change requests in RealSource
Monitor timeliness of action on invoices (prompt pay)
Develop strong working relationships with vendors in order to provide support to supported components
Liaison with Financial Services, Procurement, and Contract Administration

Customer Service

Deliver clear and concise responses to customer requests, vendors, and/or VCU procurement whether verbally or in writing
Listen to and anticipate customer needs
Communicate respectfully to internal and external customers
Respond in a timely manner and take initiative to assist customers
Observe confidentiality

Warehouse Management

Assist in the establishment, maintenance, and tracking of warehouse locations and inventory control
Assist in spot checks and annual inventories
Execute pick tickets
Assist in the management of the AiM Inventory Module; contribute to the establishment of the program, records maintenance, and overall success of the module
Other duties as assigned

Minimum Hiring Standards

Ability to execute simple to moderately complex purchases of supplies, equipment, and services
Ability to proficiently use automated procurement systems
Excellent communication skills, strong math background, knowledge of general business practices including purchasing and accounting
Ability to work independently and diplomatically with both internal and external customers and vendors
Detail oriented with ability to multitask, make decisions, handle problems, and produce results
Ability to interpret documents and communicate compliance issues
Thorough knowledge of personal computers and PCbased database management programs
High School Diploma, GED, or equivalent
Demonstrated ability to provide exceptional customer service to internal and external customers in a professional manner
Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Preferred Hiring Standards

Knowledge in the areas of material acquisition, sourcing, and vendor management
Experience with pcard purchases
Experience with a CMMSbased system, RealSource, and Banner

Physical and Cognitive Requirements

Physical Demands and Activities
Light Lifting

50 lbs): Marginal

Pushing/Pulling:
Essential

Standing:
Essential

Sitting:
Essential

Repetitive Motion:
Essential

Walking:
Essential

Climbing:
Marginal

Reaching:
Essential

Bending:
Essential

Environmental Conditions

Extreme heat/cold:
Marginal

Extreme Noise:
Marginal

Vibrations:
Marginal

Fumes:
Marginal

Mists/gases:
Marginal

Emotional Demands

Fast pace:
Essential

Average Pace:
Essential

Multiple Stimuli:
Essential

Intense Customer Interaction:
Essential

Frequent Change:
Essential

Mental/Sensory Demands

Memory:
Essential

Reasoning:
Essential

Hearing:
Essential

Reading:
Essential

Analyzing:
Essential

Logic:
Essential

Verbal Communication:
Essential

Written Communication:
Essential

Work Days/Hours:
Monday-Friday, 8:00am-4:30pm

ORP Eligible:
No

VCU Slotting:
Financial Technician FS

Closing Date:
May 30, 2024

Salary Range:
$35,000 - $40,000

Position Details:

Department:
Facilities Management, Contract Administration

Employment Type:
UF - University Employee FT

Restricted Status:
No

FTE:
1
**Exemption Status: Non-Exempt