Deputy Court Clerk - Helotes, United States - City of Helotes

City of Helotes Helotes, United States

3 weeks ago

Description

Job Description

JOB SUMMARY:

Under general supervision, accurately enters data and processes cases involving various fine-only misdemeanors and city ordinances filed in the court. Provide a variety of clerical and/or technical non-judicial functions in support of court operations. Strong customer service and cash handling skills.

ESSENTIAL JOB FUNCTIONS:

Prepares cases filed with the court by importing or entering citations into the Court's case management system.
Accurately sort and file cases immediately after being received.
Updates and inputs data efficiently on case files with notes as contact is made with defendants, judges, attorneys, officers or others.
Aids in organizing and maintaining case files and court records.
Calculates, collects, and processes fines, fees and court costs based on judicial orders or other miscellaneous charges.
Reviews documents presented for authenticity and accuracy.
Researches and verifies all incoming payments against respective citations or court documents to ensure that payment amount is correct and paid in a timely manner.
Assists in the preparation and processing of warrant documentation.
Performs general receptionist duties.
Provides effective communication (oral or written) on information regarding various court policies, procedures, and City ordinances in regards to fines, payments, restitutions, and status of cases.
Performs basic cashiering and general accounting functions such as receipting payments, researching and correcting errors in payment records, cash handling, receipt balancing, making change, and dealing directly with payees.
Receives sorts and distributes incoming mail and e-mails as necessary.
Assists and provides clear, concise, and accurate information to the public at the counter and on the telephone; refers calls and inquires to appropriate person; explains routine procedures and court functions.
May prepare court dockets, including notifying parties regarding court dates, process summons, subpoenas and hearing notices.
Reviews cases for compliance and prepare final disposition paperwork for Judge's signature.
Provides general information regarding the scheduling of court dates, driving safety course, warrants, processing cases under the directive of standing orders issued by the Presiding Judge.
Prepares and sends pre warrant notices, notices of past due requirements, late payments, and scheduled court appearances.
Compiles, types, records and files wide variety of court records, reports, and materials including citations, summons, warrants, letters, reports and complaints.
May be required to assist in other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

Knowledge of court procedures.
Knowledge of office practices and procedures.
Knowledge of basic mathematical principles.
Ability to interpret and decipher court documents and understand legal terminology.
Ability to learn and have knowledge of Texas Transportation Code, Penal Code, Code of Criminal Procedures, regarding laws governing Class 'C' Misdemeanors.
Ability to perform excellent customer service.
Ability to follow and communicate effectively, both verbally and written
Ability to develop and maintain effective working relationships
Ability to work under stressful working conditions.
Ability to operate a computer and related software applications.

QUALIFICATIONS:

Must be bondable.
Must be able to type 50 wpm or more.
Must have or be able to receive a Texas Notary Public Commission.
Bilingual (English/Spanish) preferred.

EDUCATION & EXPERIENCE:

High School Diploma or GED.
Prior Municipal Court experience preferred.
Requires One (1) year experience of clerical/office support in an administrative office environment.
Must complete the Municipal Court Clerk Training Course annually.

CERTIFICATES & LICENSES:

Must obtain Level I Court Clerk certification within eighteen (18) months of hire date.

WORK ENVIRONMENT:

Conducts work primarily in an office environment.

WORK HOURS:

Monday - Friday, 8:00 a.m. - 5:00 p.m., including some overtime on court days.

THE CITY OF HELOTES IS AN EQUAL OPPORTUNITY EMPLOYER

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