- Managing timecards for administrative employees which includes approving weekly timesheets electronically, overseeing time off requests, managing overtime, and making corrections.
- Ensuring firm and FVA business policies are being adhered to.
- Identifying opportunities to improve policies or objectives.
- Preparing and delivering mid-year and year-end reviews for all direct reports.
- Preparing and reviewing operational reports.
- Leading and participating in monthly administrative meetings.
- Key role in the implementation of Corporate and FVA administrative initiatives.
- Addressing issues/concerns of the administrative staff; Working in collaboration with Corporate and the line of business to address issues from the officer group regarding support staff.
- Collaborating with the local Office Manager to ensure all admin absences/vacations are covered.
- Aid in creating and upholding the FVA Administrative Career Track.
- Interviewing and hiring for new roles and replacement roles for departing administrative staff and assisting in a smooth transition of responsibilities.
- Onboarding/offboarding for direct reports.
- Planning morale and team building/training events for the administrative staff.
- Coordinate with local office managers and LOB to ensure administrative employees receive necessary training.
- Bachelor's degree and/or 5+ years in a professional services firm, preferably in the financial services industry
- A solid understanding of, experience, and expertise in employee management, project management and Human Resources.
- High level of proficiency with MS Office, including Excel, Word, PowerPoint, Outlook, and internet applications
- Excellent ability to develop and foster relationships with internal and external partners
- Strong problem-solving skills and an ability to think strategically on the spot
- Strong written and verbal communication skills
- Meticulous attention to detail and pride in ownership
- Excellent interpersonal skills and the ability to interact with all levels of management
- Exceptional ability to manage multiple projects with varying priority at one time - to deliver results on time
- Proactive approach to executing new projects
- Must be a self-motivated and results-oriented person
- Flexibility - an ability to adapt to a rapidly changing market
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Administrative Manager - Los Angeles, United States - Houlihan Lokey
Description
Business Unit:Financial and Valuation Advisory
Industry:
No Industry
Houlihan Lokey (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and valuation. The firm serves corporations, institutions, and governments worldwide with offices in the United States, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm's commitment to client success across its advisory services. Houlihan Lokey is the No. 1 investment bank for all global M&A transactions, the No. 1 M&A advisor for the past seven consecutive years in the U.S., the No. 1 global restructuring advisor for the past eight consecutive years, and the No. 1 global M&A fairness opinion advisor over the past twenty years, all based on the number of transactions and according to data provided by Refinitiv. For more information on the firm, please visit our web site at
Scope
The Administrative Manager (Corporate & Financial and Valuation Advisory will handle several functions involved in the continued operations of the administrative staff and their ongoing support of the financial staff. Acting in a management capacity, the Administrative Manager will oversee 30+ direct reports from various offices globally and will perform tasks necessary to keep the administrative functions in each group running smoothly, such as ensuring proper training, resource coordination, mentoring, and ensuring proper support for each team.
Responsibilities
Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm's good faith and reasonable estimate of the possible salary range for this role at the time of posting is:
$115,000.00-$135,000.00
Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate's relevant qualifications, skills, and experience, as well as the service line and location where this position may be filled.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.
