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    Sales Coordinator, Brokerage - Seattle, United States - JLL

    JLL
    JLL Seattle, United States

    2 weeks ago

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    Description

    Overview:
    We are seeking a Sales Coordinator to join our entrepreneurial and successful Brokerage Operations team within our Seattle office. We offer a fun, fast-paced, collaborative, dynamic environment with one of the top brokerage teams in the area.

    We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.

    We believe the best inspire the best, so we invest in supporting each other, learning together, and celebrating our success.

    Our ideal candidate is focused on delivering only the best work product and results to our brokers and clients.

    We will engage this candidate in providing high-level support to multiple brokers, often handling a large amount of details relating to complex real estate transactions.

    The responsibilities of this role include managing deal transactions, customizing marketing materials, interacting with clients, helping with new business activities, moderating financial management, and providing general support.

    The role also provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility.


    Responsibilities:

    Prepare documents including Requests for Proposal, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc.

    with direction from brokers and/or knowledge of company policies, procedures, and best practices Create and edit presentations, pitches, and client deliverables using PowerPoint, Adobe InDesign, and Microsoft Software Gather research information and create market surveys and tour books by adding building information, maps, pictures, and CoStar data Support the Marketing & Sales Enablement teams in the preparation of flyers, brochures, and email distributions Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate Manage all listings on brokerage listing services including Marketsphere, CoStar, and LoopNet Schedule and execute regular email blasts via Eloqua Create and maintain intranet sites for client and property purposes including View the Space and Hightower Process deal file paperwork, gather and label required documents, obtain necessary approvals Manage, update and post transactions to financial software system, Dealio Update and maintain company Contact Relationship Management database to track prospects, clients, and deal information Assist and participate in planning as needed for industry functions or client events and open houses Prepare and execute expense reports including credit expenses and check request forms on a regular and timely basis, meeting financial and legal requirements, and adhering to the JLL T&E policy Partner with finance and brokers on monthly/quarterly WIP updates and inbound business reports Update and maintain brokers' professional profiles and other marketing-related material, as needed Participate in regular coordinator and business unit meetings Organize and participate in periodic client meetings and/or calls Perform general duties such as printing, binding, scheduling meetings, greeting clients, setting up conference rooms, maintaining the office, making travel arrangements, and covering the front desk as needed to further support and leverage the sales process Assist in the production of large marketing presentations, often with short lead-time Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analysis, newsletters, and tour books Coordinate/manage mailings - partner with external printers, as needed Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment Become a JLL expert across databases, technology resources, corporate p
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