office specialist - Las Vegas, United States - Clark County

Description

OFFICE SPECIALIST
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OFFICE SPECIALIST
Salary

$ $28.77 Hourly

Location

Clark County - Las Vegas, NV

Job Type


PERMANENT
Job Number

OS-2024V

Department

Various

Opening Date

04/30/2024

Closing Date

5/14/2024 5:01 PM Pacific

Max Number of Applicants

500

Description

Benefits

Questions


ABOUT THE POSITION
The Clark County Human Resources Department is seeking qualified candidates to apply for the Office Specialist position.

The Office Specialist position provides difficult, technical, complex or specialized office support to various County and related local government offices.

THIS RECRUITMENT IS LIMITED TO THE FIRST 500 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be used to fill term Limited-Permanent positions.

The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment.

The successful candidates will be eligible for benefits during the duration of employment.

Some positions may be Grant Funded.

Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be Bond Funded.

Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be used to fill permanent-intermittent positions.

The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek.

They will be paid at the approved hourly rate for actual hours worked.

The successful candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.

Some positions may be used to fill job share positions.

Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job.

Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.


MINIMUM REQUIREMENTS

Education and Experience:

Equivalent to graduation from high school AND two (2) years of full-time general clerical, customer service, or office assistant experience.

Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.

License/Certification:
Specified positions may be required to possess a valid Nevada Driver's License at time of appointment.

Background Investigation:
Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Pre-Employment Drug Testing:
Employment is contingent upon the results of a pre-employment drug examination.


EXAMPLES OF DUTIES

Performs difficult, complex technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned.

Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats.

Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.

Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.

Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.

Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements. Organizes, maintains and purges various departmental files.

Prepares and types correspondence, reports, forms, contracts and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a typewriter, word processor or computer; may provide secretarial support on a relief basis.

Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.

Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.

Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.

Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.

Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.

May train others in work procedures or direct the work of others on a project or relief basis. May perform technical support work related to the department to which assigned. May perform drafting duties.

May perform payroll coordination duties for a specific unit, including entering employee time into a computer, retrieving data and compiling reports, instructing employees on time sheet procedures, and answering and researching payroll discrepancies.

May be required to operate a motor vehicle.


PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.

Specified positions may be required to drive a motor vehicle to various locations throughout the County and/or lift or move heavy materials.

Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

Flexible Schedules including 4/10 options

More Money in Your Pocket

100% Employer Paid Defined Benefit Retirement

No Social Security Deduction

No State Income Taxes

Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

Medical ) - Employer pays 90% of premium

Pharmacy Benefits (30, 90-day retail or mail order fills)

24/7 Telephone Advice Nurse - no employee cost

Teledoc, Doctoroo, and Dispatch Health

Retiree insurance – eligible after 5 years of service

Dental

Vision

Life Insurance – Employer Paid

AD&D – Employer Paid

Long Term Disability – Employer Paid


Generous Leave Accruals that include:
13 Paid Holidays including a Floating Birthday Holiday

Paid Vacation Leave

Paid Sick Leave

Holiday Leave

Other leave options

Catastrophic Leave

Parental Leave – Up to 90 days

Wide Variety of Voluntary Benefits that include

Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

Trustmark – Permanent Life Insurance benefits and long-term care.

Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

Morgan Stanley – Deferred Compensation Plan

Employee Assistance Program

Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions 1-3 will be used to assist in determining if candidates meet the minimum qualifications.

Which describes your highest level of education?

Some High School

High School Diploma or GED

Trade School or Technical Degree

Some College (1-29 semester credits)

Some College semester credits)

Some College semester credits)

Some College semester credits)

Associates Degree

Bachelor's Degree

Master's Degree or higher

None of the above

02

If you selected "Some high school" in the previous question, please list your highest-grade level completed.

03

Indicate your full-time professional general clerical customer service, or office assistant experience.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

04

Please indicate below the statement that best describes your Spanish bilingual ability.

I am not bilingual in Spanish

I have a good comprehension of Spanish

I speak Spanish fluently

I read and write Spanish at a proficient level

05

Please indicate below the statement that best describes your Tagalog bi-lingual ability.

I am not Tagalog bi-lingual

I have a good comprehension of Tagalog

I speak Tagalog fluently

I read, write, and speak Tagalog fluently

06

This position may be used to fill positions working various times and schedules.

Please select from the list below any of the work times and schedules you would accept (select all that apply).

Day Shift

Swing Shift

Graveyard Shift

Willing to work weekends (Saturdays and/or Sundays)

Willing to work holidays

Willing to work all shifts/days/holidays

07

The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.


I understand that:
A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

E) Assessment scores may be used to consider applicants for the selection process;

F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

I have read and understand the above information regarding the completion of the following skills assessment questions.

I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "education" and "work history" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

08

FINANCIAL/PAYROLL QUESTIONS 8-12

Indicate your full-time professional experience using
SAP
HCM module or similar system and
KRONOS for payroll and timekeeping functions.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

09

Indicate from the list below which financial/payroll/timekeeping system(s) you are most experienced with (select all that apply).

No Experience


HCM

KRONOS

SAP
10

Indicate your full-time professional experience using
SAP module or similar software for accounts payable functions. (i.e. entering accounts payable invoices, credit invoices, receipts and deposits)

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

11

Indicate your full-time professional experience using
SAP module or similar software for accounts receivable functions. (i.e. enter purchase orders, goods receipts, and tracking of purchases)

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

12

Indicate your full-time professional experience processing cash, credit card, money order, cashier's checks, and/or check payments.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

13

Please list the employer(s) on your application where your experience was obtained in question(s Type N/A if you have no related experience.

See Template Below.


Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:
14

CLERICAL/DATA ENTRY QUESTIONS 14-17

Indicate your full-time professional experience researching information in an automated database and providing the information gathered to others, in person, by telephone, or by written correspondence.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

15

Indicate your full-time professional experience microfilming, scanning, imaging or using Edocs in an office environment.

No Expereince

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

16

Indicate your full-time professional experience filing large amount of files.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

17

Indicate your full-time professional experience reviewing detailed information from reports and making corrections as required.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

18

Please list the employer(s) on your application where your experience was obtained in question(s Type N/A if you have no related experience.

See Template Below.


Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:
19

CUSTOMER SERVICE QUESTIONS 19-22

Indicate your full-time professional experience working in a confidential office environment with confidential files and personal information.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

20

Indicate your full-time professional experience interacting directly with customers in person in a customer service environment.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

21

Indicate your full-time professional experience answering and transferring incoming phone calls using a multi-line telephone system in a call center.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

22

Indicate your full-time professional experience providing customer service where customer interactions may be confrontational and/or strained.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

23

Please list the employer(s) on your application where your experience was obtained in question(s Type N/A if you have no related experience.

See Template Below.


Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:
24

VARIOUS QUESTIONS 24-39 Indicate your full-time professional experience working in a recreation center, aquatics center, or sports unit.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

25

Indicate your full-time professional experience working with sports/recreation software including RecTrac.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

26

Indicate your full-time professional experience working in child welfare, family support, social services, law enforcement, or juvenile justice setting.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

27

Indicate your full-time professional experience with data entry of court, law enforcement, or other legal documents such as passports, birth certificates, or marriage licenses.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

28

Indicate your full-time professional experience working in a judicial court or law enforcement setting.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

29

Indicate your full-time professional experience handling court fines and/or processing court-ordered restitution in an office setting.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

30

Indicate your full-time professional experience related to working with medical records and/or death certificates.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

31

Do you have experience working with legal court databases such as Odyssey, Blackstone, Jury for Windows, or a similar court data base software?

Yes I have experience working with legal court databases such as Odyssey, Blackstone, Jury for Windows, or a similar court data base software.

No I do not have experience working with legal court databases such as Odyssey, Blackstone, Jury for Windows, or a similar court data base software.

32

Indicate your full-time professional experience preparing and distributing meeting agendas.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

33

Indicate your full-time professional experience working with elected and appointed officials in a public agency (County/City Local Government, State or Federal).

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

34

Indicate your full-time professional experience working for a public agency. (i.e. County/City Local Government, State or Federal).

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

35

Indicate your full-time professional experience working in a construction/engineering office setting.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

36

Indicate your full-time professional experience interpreting, advising, assessing and applying a complex fee structure.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

37

Indicate your professional experience working with mortuaries, funeral homes, and/or processing death certificates.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

38

Indicate your professional experience with subpoena's and subpoena compliance.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

39

Indicate your professional experience using CME Case Management System.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

40

Please list the employer(s) on your application where your experience was obtained in question(s Type N/A if you have no related experience.

See Template Below.


Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:
41

COMPUTER SOFTWARE QUESTIONS 41-43 Indicate your full-time professional experience utilizing software such as Accela or Navaline.

No Experience

Less than 12 months

12 to 23 months

24 to 35 months

36 to 47 months

More than 48 months

42

Indicate your proficiency level with Microsoft Excel.

No Experience

Basic (navigate excel, input & enter data, sort and print preparation)

Intermediate (create spreadsheets, input data, create formulas, report formatting)

Advanced (consolidating data, using pivot tables, charting data, and formatting charts)

Expert (advanced formulas, if statements, VLOOKUP, VBA, and Macros)

43

Indicate your proficiency level with Microsoft Word.

No Experience

Basic (can setup a document, format the text, and edit the document)

Intermediate (can navigate the title and ribbon bar, can use spellcheck and grammar check, can create templates)

Advanced (can perform mail merge, edit headers/footers and add page numbers and title pages)

Expert (can insert pictures/borders, SmartArt, and charts/graphs)

44

Indicate which of the following public sector departments you have experience working in (select all that apply):

Administrative Services

Assessor's Office

Building

Business License

Child Support Agency

Clerk's Office

Comprehensive Planning

Constables

Coroner

County Manager/Commission Division

Department of Environment & Sustainability

Department of Motor Vehicles

District Attorney

District Court

Elections

Family Services

Finance

Fire Department

Fire Prevention

Homeland Security

Human Resources

Information Technology

Juvenile Justice

Justice Court

Marriage Bureau

Parks and Recreation

Public Administrator

Public Defender

Public Guardian

Public Works

Real Property Management

Recorder's Office

Social Service

Special Public Defender

State Welfare

Treasurer

Other

N/A

45

Some positions may be used to fill term Limited-Permanent positions.

This means that the selected candidates will be hired for a special project and/or duties of a limited duration and will be required to sign a term of employment letter specifying condition(s) and exact dates of employment.

The successful candidates will be eligible for benefits during the duration of employment.

I am willing to be considered for a Limited-Permanent position as described above.

I would not like to be considered for a Limited-Permanent position.

46

Some positions may be Grant Funded.

Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

I am willing to be considered for a Grant-Funded position as described above.

I would not like to be considered for a Grant-Funded position.

47

Some positions may be Bond Funded.

Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

I am willing to be considered for a Bond Funded position as described above.

I would not like to be considered for a Bond Funded position.

48

Some positions may be used to fill permanent-intermittent positions.

The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek.

They will be paid at the approved hourly rate for actual hours worked.

The successful candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.

I am willing to be considered for a permanent-intermittent position as described above.

I would not like to be considered for a permanent-intermittent position.

49

Some positions may be used to fill job share positions.

Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job.

Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.

I am willing to be considered for a job share position as described above.

I would not like to be considered for a job share position.

50

Do you currently hold a valid driver's license?

Yes, I currently hold a valid Nevada driver's license

Yes, I currently hold a valid driver's license from another state.

No, I do not currently hold a valid driver's license.

Required Question

Agency

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box Las Vegas, Nevada,

Phone

Website

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