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    Office Manager - Indianapolis, United States - Hiring Quickly

    Hiring Quickly
    Hiring Quickly Indianapolis, United States

    3 weeks ago

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    Description

    Job Opportunity: Accountant Office Manager

    Are you a proactive, meticulous, and technology-savvy professional? RSP is in search of an Accountant Office Manager to join our local team.

    This role is pivotal in overseeing our company's administrative functions and financial affairs.

    If you're eager to advance your career in a supportive and open workplace that resonates with our proud heritage, dedication to quality, and eco-friendly initiatives, then this role is tailor-made for you.

    Responsibilities:

    • Accounting
      • Record financial transactions using accounting software
      • Maintain precise records of financial activities such as purchases, sales, receipts, and payments
      • Assist in month-end and year-end closing processes, which includes preparing necessary journal entries and reconciling accounts
      • Conduct basic financial analysis and generate supporting schedules
      • Input customer orders accurately and promptly into our order management system
      • Collaborate with warehouse and shipping teams to ensure timely order fulfillment
      • Keep track of inventory levels and cooperate with the inventory management department to ensure adequate stock availability
      • Aid other finance team members with miscellaneous projects and duties as required
    • Administrative
      • Supervise office facilities to ensure proper maintenance
      • Manage inventory of office supplies
      • Organize office meetings and events, including scheduling, drafting agendas, and arranging logistics
      • Handle incoming and outgoing correspondence, both physical and digital
      • Establish and maintain filing systems, both physical and digital
      • Assist other departments or teams with administrative assignments when necessary

    Requirements:

    • Associate's degree in Accounting, Finance, Business Administration, or related field (preferred)
    • Minimum of 2 years of experience in accounting positions
    • Proficiency in Microsoft Office Suite
    • Strong organizational abilities with keen attention to detail
    • Exceptional communication and interpersonal skills
    • Proficient in technology with the capacity to adapt to new software and tools

    Schedule:

    • Part or full-time role with standard business hours
    • Flexible scheduling options available
    • Potential for occasional overtime during busy periods
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