Legal Document Management System Administrator - Willow Grove, United States - Utilities Service, LLC

Utilities Service, LLC Willow Grove, United States

3 weeks ago

Description

Legal Document Management System Administrator

The Legal Document Management System Administrator specializes in managing, maintaining, and enhancing the document management system, focusing on legal documents such as contracts.

This role requires expertise in Nintex, iManage, and Hyland's Perceptive Software, ensuring optimal system performance, security, and compliance with legal and regulatory standards.

Job Type :
Exempt

Pay :
Salary

Benefits:

Benefits Available and vary per position and location.

Are you a real go-getter looking for an amazing opportunity with a nationwide full-service utility contractor offering competitive wages and incredible benefits? Keep reading because this job might be for you
Since 1928, Asplundh has been dedicated to safe, efficient, and innovative line clearance services for the utility industry.

Reliable, uninterrupted power is an important service provided by the world's electrical utilities and Asplundh has the expertise to help keep the power flowing.

Diversification over the years has opened up vegetation management services to other specialized markets such as municipalities, railroads, pipelines, helicopter vegetation services, and departments of transportation.

A family-owned and operated corporation headquartered near Philadelphia, Pennsylvania, Asplundh has grown to employ over 36,000 service professionals throughout the United States, Canada, Australia, and New Zealand.

Essential Functions & Responsibilities:

Oversee the document management system, focusing on legal document workflows and processes using Nintex, iManage, and Hyland's Perceptive Software.
Configure and manage system settings to support the storage, retrieval, and management of legal documents, including contracts and agreements.
Manage credentials and user set up for each document management system, including facilitating access to systems and user changes
Ensure access control and security measures are in place to protect sensitive legal information, in compliance with legal standards and data protection laws.
Provide training and support to employees, ensuring efficient use of the document management system for company operations.
Monitor system performance, conducting audits to maintain compliance with legal regulations and organizational policies, particularly for document retention and disposal.
Manage troubleshooting and help requests regarding the document management systems.
Collaborate with legal, IT, and compliance teams to develop policies, improvements and procedures that support effective legal document management.
Manage system upgrades and integrations, particularly with Nintex for workflow automation, iManage for document and email management, and Hyland's Perceptive Content for content services.
Act as the primary liaison with software vendors for technical support, system updates, and troubleshooting.

Qualifications :

Bachelor's degree in Information Technology, Computer Science, or related field, with a specialization in legal document management.
Extensive experience in administering document management systems, specifically iManage, Nintex, and Hyland's Perceptive Software.
Strong understanding of legal document workflows, compliance requirements, and data security in the context of legal services.
Demonstrated ability to train and support legal teams in a document management system environment.
Proven track record in managing data privacy and security in the handling of legal documents.

Desired Skills :

Expertise in Nintex workflow automation, iManage document management, and Hyland's Perceptive Content software.
Deep knowledge of legal processes and documentation management, including contract lifecycle management.
Proficiency in implementing and managing cloud-based document management solutions within legal frameworks.
Advanced project management skills, with the ability to oversee technology initiatives in the legal domain.

Pre-Screen

Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Travel Requirements

Physical Requirements:

Rarely: walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10 lbs. to 50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
Occasionally: standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs.
Frequently :

sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range.

Constantly: seeing.

About Us:

As a full-service utility contractor, Asplundh performs tree pruning and removals, right-of-way clearing and maintenance, vegetation management with herbicides, and emergency storm work and logistical support.

Asplundh is the parent company of Asplundh Infrastructure Group whose subsidiaries provide overhead and underground line construction, planning and design, meter reading and AMR/AMI installation, electrical testing, and street lighting/traffic signal services.

Asplundh also operates Rotor Blade Airborne Utilities Management, overhead electric distribution, and transmission lines using MD 500 helicopters.

Individuals must be able to perform the essential functions of the position with or without reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at , ext. 1339.

An Equal Opportunity Employer.

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