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    Corporate Legal Administrative Assistant - Dallas, United States - Jackson Walker

    Jackson Walker
    Jackson Walker Dallas, United States

    4 weeks ago

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    Description

    Job Description

    Job Description

    Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

    Corporate Legal Administrative Assistant

    FLSA Status: Non-Exempt

    Reports to: Office Manager

    ESSENTIAL DUTIES & RESPONSIBILITIES

    • Prepares standard correspondence and other documents as needed.
    • Scans, profiles and emails client documentation to team members as directed.
    • Manages electronic file documentation by saving into appropriate iManage folders.
    • Handles incoming mail and makes arrangements for courier services when needed.
    • Establishes and maintains deadlines associated with a file through the appropriate calendaring system.
    • Uses Innova to style documents; uses Adobe Acrobat to create closing binders, edit PDF documents and to convert Word documents to PDF and PDF to Word; uses Excel for closing checklists; and uses cross-platform referencing and track changes.
    • Uses EDGAR to file and retrieve documents with the U.S. Securities and Exchange Commission.
    • Requests conflict of interest checks with Conflicts Coordinator, opens files, and maintains all client and general files.
    • Maintains good public relations with clients; observes confidentiality of attorney-client relationship.
    • Makes appointments for attorneys; schedules meetings and conferences and provides notice to all appropriate parties.
    • Serves as liaison to clients and other attorneys, responding to inquiries as necessary.
    • Makes travel arrangements when needed; requests check and submits expense reimbursements when appropriate.
    • Ensures billable time is processed before its deadline; proofs time entries; reviews and edits pre-bills.
    • Performs overflow assistance, as time permits and as requested by other attorneys and Office Manager.

    KNOWLEDGE, SKILLS, & ABILITIES REQUIRED

    • Excellent organizational and communication skills, ability to work independently and as a team member, prioritizing effectively, attention to detail, accuracy, problem solving, detailed proofreading, and editing is essential for success in this position.

    EXPERIENCE

    4+ years of corporate secretarial experience.

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