Office Manager - Woodbury, United States - Air Stream Air Conditioning Corp

Description

Job Summary:

Duties:

• Manage contracts and price negotiations with office vendors and service providers.
• Process and Reconcile credit card management system (Amex and Capital One).
• Maintain office conditions and arrange repairs or renovations when necessary.
• Assist with onboarding and off boarding of employees

(credit cards, phones, computers, trucks, key fobs).

• Provide general support to staff inquiries and issues.
• Order supplies.
• Approve and reconcile invoices.
• Process GL Claims.
• Process donations.
• Facilitate customer/client holiday gifts.
• Report to accounting of overhead EZ Pass usage, business gifts and donations.

IT

• Set up workstations and assist IT consultant getting computers set up.
• Implement and assist with IT projects.
• Purchase, track and maintain computers, software, and licenses.
• Work with IT consultants on server issues and acquisitions.
• Assist employees with IT issues.

Fleet

• Assist in the procurement and disposition of vehicles.
• Schedule uplift of vehicles (GPS, shelving, locks, lettering).
• Setup alerts so managers can monitor vehicles.
• Maintain Enterprise Fleet Management, Drivers Alert, Lens, and IntelliShift GPS Systems.
• Obtain and track EZ Passes
• Set up maintenances and Recalls.
• Process Auto Claims.
• Assign vehicles and maintain vehicle reports.
• Process Violations

Experience:

• Proven experience as an Office Manager or similar role.
• Knowledge of medical office management practices is a plus.
• Strong team management and supervisory skills.
• Proficient in front desk operations, payroll, schedule management, and general administrative tasks.
• Excellent communication skills to interact effectively with staff and clients.

This position offers a competitive salary based on experience.

If you have a background in office management and enjoy leading a team in a dynamic environment, we encourage you to apply.

Pay:
$75, $95,000.00 per year


Benefits:

• 401(k) matching
• Health savings account
• Life insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

Office Management: 5 years (required)


Ability to Commute:

• Woodbury, NY preferred)

Ability to Relocate:

• Woodbury, NY 11797: Relocate before starting work (preferred)

Work Location:
In person