- Coordinate activities across departments and ensure a fluid execution of multiple processes including agenda development and management for weekly team meetings and recording of minutes during those meetings.
- Verify all internal requirements are satisfied in investment closing processes to ensure adherence to company best practices.
- Improve and document investment processes and workflow status.
- Organize file storage and investment reporting materials across existing investment portfolios.
- Manage the CRM platform (DealCloud) including recording and updating the platform with investment activities.
- Generating internal monthly, quarterly, and annual reports.
- Execute queries within the platform for analysis and insights.
- Administrative support functions, anticipate meeting needs including reviewing and securing options for space, technology resources, food and beverage service, providing guest access to the building, and hosting arrivals.
- Calendar management and travel arrangements for team-related meetings.
- Provide operational support and special projects for the Vice President, Investments, and Managing Director.
- Handle routine correspondence and communications on behalf of the executive office.
- Act as a liaison between the investment team and other departments, ensuring effective communication and collaboration. Liaise with clients, portfolio companies, service providers, and other offices.
- Act as backup support for any additional office needs for other Senior Leadership members.
- A bachelor's degree in a related field.
- 1-4 years of experience as an administrative professional, with a preference for hedge fund, private equity, or wealth management industry.
- Detail-oriented and comfortable working in a fast-paced, unstructured office environment.
- Strong organizational and time-management skills.
- Ability to handle multiple tasks while properly prioritizing urgent and high-impact work.
- Initiate and proactively seek continual improvement on processes.
- Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, Adobe Pro, and CRM Platforms.
-
Administrative Assistant
3 days ago
The Larko Group Northbrook, United StatesOur client is a leader in financial services with a uniquely talent team Join the firm as an Administrative Assistant, where you'll play a pivotal role in supporting a C-level executive. You'll be at the heart of our operations, managing key projects, handling essential administr ...
-
Administrative Assistant
1 week ago
North Bridge Staffing Group Northbrook, United StatesJob Title: Administrative Assistant · Location: Northbrook, IL (Onsite 5 days a week) · Experience: 3-7 years · Compensation: Flexible, ranging from $50,000 to $65,000 based on experience · About our client: Full Service Tax Accounting and Consulting Firm is a leading firm in Nor ...
-
Administrative Assistant
3 days ago
Beacon Hill Northbrook, United StatesBeacon Hill Associates has teamed up with a private, locally owned investment firm to find an organized individual with strong communication skills to fill their Administrative Assistant role. The Administrative Assistant will support the Chief Operating Officer (COO) in project ...
-
Administrative Assistant
4 weeks ago
Beacon Hill Northbrook, United StatesOur client, a growing investment firm in Northbrook, is looking for an Administrative Assistant to support their Investment team. This role is ideal for someone with at least a year of administrative experience looking to take the next step in their career This client is on a hyb ...
-
Administrative Assistant
1 week ago
North Bridge Staffing Group Northbrook, United StatesDo you want to work with like-minded people and be rewarded for it? Do you have supreme integrity, trust, and commitment to confidentiality and diplomacy? Are you self-driven, resourceful, and think outside of the box? · A leading tax, accounting, and consulting firm among the A ...
-
Administrative Assistant
6 days ago
Onward Technologies, Inc. Northbrook, United StatesThe ideal candidate will exhibit high standards, excellent communication skills, and have the ability to prioritize daily tasks. · Responsibilities · Answer and filter phone calls · Schedule and confirm meetings · Ensure file organization based on office protocol · Provide ad ho ...
-
Administrative Assistant
1 week ago
Cedar Pine, LLC Northbrook, United StatesJob Description · Job DescriptionAdministrative Assistant to the Chief Operating Officer · OVERVIEW · The Administrative Assistant will support the Chief Operating Officer (COO) in project management, handling administrative tasks, coordinating schedules, and facilitating smooth ...
-
Administrative Assistant
2 days ago
Barilla Group Northbrook, United StatesBarilla is an Italian family-owned food company. Established in 1877, it's now an international Group present in more than 100 countries. · A world leader in the markets of pasta and ready–to–use sauces in continental Europe, bakery products in Italy and crispbread in Scandinavia ...
-
Administrative Assistant
4 weeks ago
F.E. Moran Group of Companies Northbrook, United StatesJob Description · Job DescriptionIs this you? · You excel at effectively and efficiently completing day-to-day administrative and operational tasks · You successfully work to support others in a dynamic and fast-paced office environment · You enjoy variety in your work and apprec ...
-
Administrative Assistant
4 weeks ago
Beacon Hill Highwood, United StatesOur client, a family-owned financial organization located in Highland Park is seeking an Administrative Assistant to join the growing organization. This position plays an integral role in the company's success and vision. · Primary Responsibilities: · General administrative typ ...
-
Administrative Assistant
1 week ago
231 Woodbridge Ave Highland Park, United StatesJob Description · Job Description Greet and welcome customers as soon as they arrive at the office. · Answer, screen and forward incoming phone calls. · Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, ect). · Provide ...
-
Sr. Administrative Assistant
2 weeks ago
Linde Plc. Burr Ridge, United States Part timeLinde Inc. · Sr. Administrative Assistant (part-time) · Burr Ridge, IL, United States | req17003 · What you will enjoy doing* · * You will provide administrative support to a group of ~25 technology professionals at the Linde Chicago Center in Burr Ridge, IL working 20-25 hours p ...
-
Administrative Assistant
3 weeks ago
CF Industries Employee Services LLC Northbrook, United States Full timeAt CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that ...
-
Administrative Assistant
3 weeks ago
Spectrum Ventures Countryside, United StatesFROM PEOPLE FOR PEOPLE · The Non-Profit Society for Parity Social Work Braunschweig mbH (GGPS) is a diverse, creative, colorful, and dedicated company with a wide range of support services for people, employing around 650 people. · Are you a "good soul", an organizational talent, ...
-
Administrative Assistant
1 week ago
Cedar Pine, LLC Northbrook, United States**Administrative Assistant to the Chief Operating Officer** · **OVERVIEW** · The Administrative Assistant will support the Chief Operating Officer (COO) in project management, handling administrative tasks, coordinating schedules, and facilitating smooth communication among inter ...
-
Administrative Assistant
2 weeks ago
PediaTrust, LLC Northbrook, United StatesAre you a highly organized individual? Can you keep information confidential? Do you have a knack for technology? Are you able to prioritize tasks, manage schedules, and meet deadlines in a fast-paced environment? Can you anticipate the needs of others with intuitive reasoning? A ...
-
Administrative Assistant
1 week ago
speroMD Northbrook, United StatesAre you a highly organized individual? Can you keep information confidential? Do you have a knack for technology? Are you able to prioritize tasks, manage schedules, and meet deadlines in a fast-paced environment? Can you anticipate the needs of others with intuitive reasoning? A ...
-
Administrative Assistant
3 weeks ago
Crimson Solutions Oak Ridge, United StatesThe Bavarian State Ministry for Family, Labor and Social Affairs (StMAS) is currently seeking to fill the position of a / an ADMINISTRATIVE OFFICER (M/F/D) in the field of the Agenda for Diversity and against Exclusion, with a focus on the "Bavarian Action Plan QUEER. Strengtheni ...
-
Beacon Hill Northbrook, United StatesA Property Management company in Northbrook is seeking a temporary Tenant Services Coordinator to cover a maternity leave for the office. This is a great opportunity to get your foot in the door and could potentially lead to a full-time position. This position is fully onsite wor ...
-
Executive Administrative Assistant
1 day ago
Illinois Association Of School Glenview, United StatesDuties · PURPOSE: To provide support to the Superintendent and Board of Education in order to maximize the efficiency and effectiveness of the Glenview Public School District and promote a positive climate for the entire school community. · REPORTING RELATIONSHIP: This position r ...
Administrative Assistant - Northbrook, United States - The Larko Group
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
Step into the world of a boutique financial services firm and embark on a journey where your role within the investment team is pivotal Your mission is to orchestrate activities across diverse corporate functions. You'll craft and execute vital internal processes, ensuring information is seamlessly organized, relationships are nurtured, and investment performance is closely monitored. This role demands exceptional organizational prowess, an unwavering eye for detail, and the utmost discretion in handling sensitive data. Are you ready to join the adventure?
Responsibilities
Ideal Experience
#117630
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.