Academic Services Administrator - Auburn, United States - Auburn

Auburn Auburn, United States

3 weeks ago

Description

Position Details

Position Information
Requisition Number
S3332P

Home Org Name
Graduate Outreach Program (Orgn:

Division Name
Samuel Ginn Col of Engineering

Position Title
Academic Services Administrator

Job Class Code
AA14

Appointment Status
Full-time

Part-time FTE

Limited Term
No

Limited Term Length

Job Summary
The Samuel Ginn College of Engineering's Graduate On-line Program is seeking candidates for the position of Academic Services Administrator. This position is responsible for coordinating the academic services and support for Graduate Online Program.

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

It's a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We're proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you're new to Auburn, we'd love to introduce you. If you're already acquainted with Auburn, we'll keep it simple: it's time to come home

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

Supervises administrative support and nancial/budget staff to provide consistent and organized business and operational support to internal and external customers within the Engineering Online and Engineering Professional Development areas.
Grant writing will be an integral part of the essential functions. The candidate will need to identify, research, and apply for grants applicable to Engineering Online/higher education.
Maintain employee professional records.
Collaborate with EOL and EPD administrators to provide administrative support for conferences and events.
Collaborates with EPD administrator and EOL colleagues to identify and apply for grants specifically related to higher education and engineering.
Coordinate the initial and follow-up responses for our third-party system for student recruitment.
Oversees the coordination and administration of the department's information technology and communications needs (desktop, mobile, and telecom systems), miscellaneous building services, property, surplus, and risk management insurance services, conference room and department automobile reservations and maintenance, key access control; purchasing and procurement activities including purchasing supplies, printed materials, and oce equipment; maintaining supply inventories, renewing individual and departmental subscriptions, and preparing vendor and travel vouchers.
Works with department leadership team and the budget oce, supports the development, coordination, tracking, monitoring, and analyzing of the department's or division's budget; processes department's nancial transactions daily to include processing invoices, purchase requisitions, error corrections, travel vouchers, budget change orders, direct charges, and journal vouchers; prepares and disseminates business and nancial reports; reconciles purchasing cards and administers professional service contracts.
Coordinates, prepares correspondences, schedule meetings and maintaining calendars, assist callers and/or customers regarding departmental policies and procedures, make travel arrangements, prepare agendas and meeting minutes, and research issues and concerns.
Coordinates and tracks the ow of information, documents, and tasks between the department head and departmental managers and directors to ensure tasks and deadlines are achieved. Provides guidance to and assists departmental staff regarding administrative and nancial policies, procedures, processes, and services. Recommends improvements to departmental administrative and nancial process.

Minimum Qualifications
Minimum Qualifications

Education and Experience:
Bachelor's Degree from an accredited university with 3 years of experience in administrative and financial support services.

Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Ability to work in a diverse population; Ability to multi task; Superior interpersonal and teamwork skills; excellent written and oral communication skills; well-developed organizational skills; computer and online application skills; strong customer service orientation; ability to assume responsibility, take initiative, and work independently and in teams; Demonstrated ability to build relationships with different contingencies including faculty, students, managers, employers.
Excellent organizational and time management skills; Ability to work independently to accomplish assigned goals in a timely manner and ability to work with detailed information with attention to accuracy.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications
Desired Qualifications
Experience working in Higher Education
Experience in Banner and Kronos, Canvas

Posting Detail Information
Salary Range
$37,900 - $56,900

Job Category
Administrative

Working Hours if Non-Traditional

City position is located in:
Auburn

State position is located:
Alabama

List any hazardous conditions or physical demands required by this position

Posting Date
03/14/2024

Closing Date

EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants
provide 3 references

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