Human Resources Assistant - Marietta, United States - Cobb County, GA

Description

Salary: $48, $62,878.62 Annually

Location : Marietta, GA

Job Type: Full-Time

Job Number: 03419

Department: Senior Services

Opening Date: 05/30/2024

Closing Date: 6/6/2024 11:59 PM Eastern

Grade Code: 108

Position Information

This position is located in the Senior Services Department.

The purpose of this classification is to provide professional level human resources support, to serve as the human resources liaison between Senior Services and County Human Resources and to provide administrative support to the Senior Services Director.

Preferred Qualifications

• Proficiency with Microsoft offices and basic computer skills, role requires data entry
• Experience in customer service
• Excellent written and verbal communication
• Experience in a fast pace administrative environment
• Experience with scheduling and support at an executive or director level
• Experience with HR task to include : FMLA, Workers Comp and Time entry
• Preference to candidates with experience working in Kronos
• Experience with hiring and onboarding

Essential Functions

May post job openings and notices; receives and screens candidate applications; coordinates interview process; assists in interviewing candidates for vacant positions; obtains required documentation; compiles information; coordinates pre-employment process, orientation activities and official start dates; provides related information regarding benefits, work locations and other items. Performs payroll duties: reviews and enters timesheets into timekeeping system; monitors and maintains time sheet records and leave reports; prints and reviews payroll registers; and makes corrections and submits to payroll office.

Recommends salary adjustments and increases as directed; receives and responds to inquiries; conducts research; provides technical analysis; and makes appropriate recommendations. Performs personnel duties: educates staff on payroll/personnel policies and procedures; and assists management and supervisors with technical and administrative issues.

Reads, assimilates and disseminates information on changes in laws and regulations; confers with HR Department and department management regarding impact of changes on department policies and procedures; responds to internal and external requests for information regarding local, state and federal personnel laws and ordinances.

Prepares Family Medical Leave Act (FMLA) requests: processes FMLA and Donation of Leave requests; ensures leave is used as approved; and maintains related documentation and records.

Participates in employee development processes; coordinates employee training schedules according to County requirements and specific needs of assigned department. Serves as a primary contact with Human Resources, Payroll and Information Technology on a variety of payroll/personnel processing matters.

Researches, compiles, and/or monitors administrative, statistical or other data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed; Assists with adjustments or corrections for work/leave time.

Submits employee documentation to County Human Resources Department: communicates with and submits departmental employee documentation regarding various employee benefit changes and updates, employee tax and direct deposit changes, and other items; and may review and approves timesheet and leave data for the processing of payroll.

Assists with hiring procedures; requisitions positions, prints and distributes applications; processes new hires and forwards for approval; coordinates and conducts departmental orientation.

Maintains file system of a variety of confidential files/records and information; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.

Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Performs other related duties as assigned.

Minimum Qualifications

Bachelor's Degree in Human Resources, Management, Psychology, or related field required; supplemented by three years of experience in human resources or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Performance of essential functions may require exposure to adverse environmental conditions, such as dust, pollen and smoke.
EEO Statement

Cobb County is an equal opportunity employer. Cobb County Government does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.

Visit Cobb County's Employee Benefits page to learn more.

01

I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.

• Yes
• No

02

I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application and/or in a supplemental question response, may not be accepted in lieu of a completed application.

• Yes
• No

03

Are you legally eligible to work in the United States on an unlimited and unrestricted basis?

• Yes
• No

04

Educational Background: Mark the highest level of education you have completed.

• High School Diploma or GED
• Some College
• Associate Degree
• Bachelor's Degree
• Advanced Degree
• None of the above

05

Please indicate the major(s) or minor(s) for your completed degree(s). Check all that apply.

• Human Resources Management
• Public Administration
• Business Administration
• Business Management
• Other (related field)
• Other (non-related field)
• Not applicable

06

If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list all your majors and minors. If this question does not pertain to you, or you don not have a degree, enter "Not applicable".

07

How many years of experience do you have utilizing Microsoft Office Suite (Word, Outlook, PowerPoint and Excel) in an office environment?

• No experience
• Less than three years of experience
• Three to five years of experience
• Five to seven years of experience
• More than seven years of experience

08

Please describe your experience utilizing Microsoft Office Suite (Word, Outlook, PowerPoint and Excel) in an office environment. Enter N/A if it does not apply. "See resume" will not be accepted.

09

How many years of progressively responsible experience do you have in: classification and compensation, recruitment and selection, benefits administration, workers' compensation, risk management, wage and salary administration, or other major human resources functions?

• No experience
• Less than two years of experience
• Two to less than three years of experience
• Three to less than five years of experience
• Five to less than seven years of experience
• Seven or more years of experience

10

How many years of full-time equivalent professional-level human resources experience do you have?

• No experience
• Less than two years of experience
• Two to less than three years of experience
• Three to less than five years of experience
• Five to less than seven years of experience
• Seven or more years of experience

11

Please describe your experience of full-equivalent professional-level human resource. Enter N/A if not applicable. "See resume" will not be accepted.

12

Do you have experience utilizing Kronos?

• Yes
• No

13

Do you have experience in the following? Please check all that apply. Select N/A if not applicable.

• Recruitment and Selection
• Classification and Compensation
• Payroll
• Benefits Administration
• Labor Relations
• Employee Relations
• Worker's Compensation
• Liability/Risk Management
• Performance management
• Family and Medical Leave Act (FMLA)
• Americans with Disabilities Act
• HR data analysis and metrics
• None of the above

14

Do you have experience preparing HR related reports?

• Yes
• No

15

Select the applicant tracking system(s) you have experience using in your capacity as a HR professional.Rippling, Bamboo HR, GUSTO, Oracle/PeopleSoft, ADP, or other.

• NeoGov
• Rippling
• Bamboo HR
• GUSTO
• Oracle/People Soft
• ADP
• Other

16

If you receive a conditional offer of employment, you will be required to satisfactorily complete the following elements: a criminal background check and a credit check. Please note that a criminal conviction may not disqualify you from consideration. Are you willing to accept these terms?

• Yes
• No

Required Question