- Able to perform all essential Project Assistant/Coordinator responsibilities
- May coordinate and/or supervise clerical/administrative staff
- May answer phones - screen/handle routine items, direct calls as appropriate
- Compose and/or edit letters, memos, reports, procedures, etc. as required
- Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
- Attend and document project meetings (write minutes)
- Set up and maintain project filing system
- Distribute documents to subcontractors, maintain document logs
- Update drawings and post changes
- Prepare and maintain RFI logs on CMiC system
- Transmit and distribute submittals
- Prepare and maintain submittal logs
- Prepare and maintain expediting log
- Perform expediting functions
- Input quantities in labor cost reports on CMiC
- Cost code and/or verify correct codes on time sheets
- Prepare and document extra work orders
- Maintain reference log and associated documents on CMiC
- Review and assemble change order submittals and quantity surveys
- Maintain progress photo album
- Assist in compiling billings, lien releases and certified payrolls, as applicable
- Compile contract close-out documents and as-builts
- Document punch-list work
- Create Owners' forms as required for reporting purposes
- Coordinate paper flow from field to Division Office
- Complete other responsibilities as assigned
- 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
- Ability to keyboard 65-75 WPM accurately
- Advanced knowledge and use of word-processing and spreadsheet software
- Proficient in use of general office procedures and office machines
- Proficient English verbal communication skills, including professional telephone manner
- Proficient written communication skills, including business writing skills
- Reliability, dependability and flexibility
-
System Administrator
2 weeks ago
SAIC Honolulu, United StatesDescription · SAIC is seeking a Subject Matter Expert (SME) to join our team in support of the Air Operations Center Weapons System (AOC WS) Falconer Program. The SME position is located in Honolulu, Hawaii, at the USAF customer site on JBPHH, and reports to the Permanent On-Site ...
-
Nursing Home Administrator
2 weeks ago
Kuakini Health System Honolulu, United StatesTitle of Position · Nursing Home Administrator · Work Hours · Regular Full-Time (Req# Primarily Monday toFriday, day shift. 40 hours a week. May be required to work beyondregularly scheduled hours as needed. Subsidiary · Kuakini Geriatric Care, Inc. Description of Position ...
-
Executive Assistant to Chief Executive Officer
2 weeks ago
Kuakini Health System Honolulu, United StatesTitle of Position · Executive Assistant to Chief Executive Officer · Work Hours · Regular Full-Time (Req# , Primarily Mondays to Fridays, day shift. May be required to work extended hours and on weekends as needed. Subsidiary · Kuakini Health System Description of Position ...
-
Human Resources Associate
2 weeks ago
Tradewind Group Inc. Honolulu, United StatesJob Summary: · The Human Resources (HR) Associate plays a vital role in supporting the HR operations team with daily functions across Tradewind Group and our family of companies. The HR Associate is responsible for performing routine tasks required to administer and execute HR fu ...
-
House Supervisor
1 week ago
Hawaii Pacific Health Honolulu, United States Per DiemJob Description · Founded in 1921, Straub Medical Center includes a 159-bed hospital in Honolulu, a network of neighborhood clinics and a visiting specialist program that reaches throughout the state of Hawai'i. With over 200 physicians who are leaders in their fields, Straub pr ...
-
Non-Credit Instructor
2 weeks ago
InsideHigherEd Honolulu, United States Faculty Jobs ,· University of Hawai'i, Kapi'olani Community College, Office of Community and Continuing Education is seeking applications for the Non-Credit Instructor (Casual Hire). Please see the information about the position, the duties and responsibilities, the minimum and desirable qual ...
-
Patient Svc Admin Coordinator
5 days ago
Diagnostic Laboratory Services, Inc Honolulu, United States Full/Part timeJOB SUMMARY · /RESPONSIBILITIES: · • The Patient Service Administrative Coordinator (PSAC) provides oversight of the administrative continuity and operations coordination (not exclusive to nursing), throughout The Queens Medical Center (QMC). · • This role is in support of the u ...
-
PATHWAYS STUDENT INTERN
3 weeks ago
Federal Highway Administration Honolulu, United StatesSummary · This is a Student Internship position under the Pathways Internship Program. · To qualify for this Internship, you MUST be a continuing student enrolled or accepted for enrollment for the current/upcoming semesters for the duration of the internship as a condition of e ...
-
Contracts and Grants Specialist
3 weeks ago
University of Hawai'i Honolulu, United States Full time TemporaryTemporary/Permanent: · Temporary - Not to Exceed: June 30, 2024 · Other Conditions: We are temporarily located at the Manoa Innovation Center. Position is annually renewable every July 1 contingent on performance and availability of funds. This is not a remote position. Pending ...
-
Enviromental/Construction PM
1 week ago
Essel Honolulu, Hawaii, United States PermanentSummary: · Plan, coordinate, and execute environmental investigation/remediation and civil construction activities to ensure that goals or objectives of the projects are accomplished within prescribed scopes, schedules, and budgets. Develop, implement, and maintain procedures and ...
-
Office Engineer
5 days ago
Hensel Phelps Honolulu, United States Full timePosition Description: The Office Engineer (OE) position supports the execution of work in the field with a focus on project administration activities. The OE participates in many of the field activities especially as related to safety and quality control. The office engineer wor ...
-
Program Coordinator
5 days ago
University of Hawai'i Honolulu, United States Full time TemporaryTemporary/Permanent: · Temporary, Not to Exceed: September 30, 2025 · Other Conditions: · Federal funds, temporary to 09/30/2025 with the possibility of extension pending satisfactory job performance, availability of funds and actual staffing requirements. To begin approximate ...
-
Program Analyst
2 weeks ago
Kina'ole Foundation Honolulu, United StatesHo'olaulima Government Solutions LLC (HGS) is a Small Business Administration-certified, Native Hawaiian Organization-Owned, 8(a) Small Business that provides services and solutions in the areas of Environmental Services, Information Technology Services, Healthcare Services and P ...
-
Engineering Support Specialist
1 week ago
Hawaiian Telcom Honolulu, United StatesJob Purpose: · This position is responsible for managing one or more essential engineering duties in support of the engineering work order life cycle process. This includes but is not limited to, managing joint use, joint pole, conduit occupancy, and pole attachment agreements; p ...
-
Electronic Technician A, Network Technician
4 days ago
Alaka`ina Foundation Family of Companies , HI, United StatesThe Alaka`ina Foundation Family of Companies (FOCs) is looking for an Electronic Technician A, Network Technician (T-5) Range Network to support our government customer located in Kekaha, Hawai'i. · Independently or under minimum supervision is able to troubleshoot, repair, inspe ...
-
Manager, Health Plan Quality
4 weeks ago
Kaiser Permanente Honolulu, United States: Job Summary: · Manages the development of quality strategies in alignment with KFHP strategic priorities, mission, and vision. Manages the teams coordination across areas to recommend actions based on reviews of regional quality reports. Guides the identification of new opportu ...
-
Field HR People Supervisor
1 week ago
McDonald's Honolulu, United StatesMcDonald's is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily.We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers ...
-
Supervisor Trust Administration
5 days ago
Bank of Hawaii Honolulu, United States Full timeUnder the direction of the Manager, the Supervisor coordinates and assists in managing Middle Office workflow activities to ensure that services are delivered reliably, accurately, and timely. Ensures that services meet the high quality expectations of our clients, Personal Trust ...
-
Administrative Officer
1 week ago
University of Hawai'i Honolulu, United States Full time PermanentTemporary/Permanent: · Permanent · Fund: General Funds · Other Conditions: Pending position clearance. · Duties and Responsibilities · *Serves as a Fiscal Administrator for the College of Engineering (CoE). · *Responsible for grants management which includes pre-award, post-a ...
-
Senior Mechanical Engineer
5 days ago
Burns & McDonnell Honolulu, United States Full timeDescription · The Senior Mechanical Engineer will lead mechanical design project teams to create world class designs for new projects, alterations and redevelopments on a variety of projects including power, process, corporate, healthcare, pipeline, airports, institutional, indu ...
Project Field Administrator - Honolulu, United States - Swinerton Inc.
Description
Job Description Summary:
To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.
Job Description:
POSITION RESPONSIBILITIES AND DUTIES:
MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
SUMMARY OF BENEFITS:
This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, membership, ClassPass fitness membership, and DashPass delivery membership.
Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.
Compensation RangeHourly Rate:
$ $39.95