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    operations coordinator - Rockville, United States - R2 Info

    R2 Info
    R2 Info Rockville, United States

    1 month ago

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    Description
    kills
    Expense reconciliation, project management/planning,
    timekeeping, fellowship program management
    Social Media, knowledge of the Federal Travel Regulation
    Meeting minutes/summary reports
    Executive level support
    Meeting coordination
    Outreach Activities
    Travel planning
    Data analysis


    Role and Responsibilities:
    Provides support for various procurement and administrative tasks.
    Coordinate the preparation of a variety of items such as travel requests, professional
    service orders, requests for sponsored travel (Form 348), outside activities (Form 520),
    official duty memoranda, leave authorizations, training requests, individual/mass
    mailings, correspondence, reports and various forms. 1
    Work with staff on internal operating budget establishment; monitor obligations and
    commitments; advise senior staff on spending and track spending pattern and needs
    for internal tracking.
    Maintain SOPs, guidance documents or instructions associated with the programs
    and systems used in the organization.
    Provide administrative, procedural and informational resource support; work with staff
    to coordinate program workflow.
    Work with staff on proofreading, recommending, interpreting, and/or implementing
    internal administrative policies and procedures.
    Ensure that all necessary documentation is prepared and that signatures, approvals,
    clearances are obtained for recruitment/appointment of professional, technical, and
    support staff, renewal/extension of appointments, reassignments, pay
    increases/adjustments, separation/termination, etc.
    Coordinate meetings, workshops and courses for staff; schedule conference rooms.
    Coordinate meeting planning and logistical arrangements, including room and
    audiovisual reservations, WebEx, and other remote connection arrangements; prepare
    and transmit agendas and relevant materials; contact and communicate with
    participants; prepare and distribute meeting minutes.
    Establish and maintain a fiscal year calendar; update shared calendars and
    databases; coordinate filing of office-wide reports and other activities including
    performance management documents, awards, committee memberships, etc.
    Research information requested and provide that information; maintain status of
    projects; follow up on actions through contact with office staff
    Produce a wide range of documents; address a variety of office needs which may
    include word processing, information management, report preparation, publications,
    information gathering, communication, etc.
    Update and develop content for web sites, newsletter, and other formats of
    communication, and monitor for currency and accuracy of information.


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