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    Event Coordinator - Wilmington, United States - Big Fish Restaurant Group

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    Job Description

    Job Description

    EVENT COORDINATOR

    The Event Coordinator is the liaison between the Event Manager & Event Specialist. Their main responsibilities include every aspect of event preparation in order to setup the Event Specialist for success & ensure the day-of runs efficiently for both the clients & staff. Attention to details, ability to perform well under pressure, excellent communication, critical thinking & organization are vital skills within this role.

    MAIN RESPONSIBILITIES:

    • Event Preparation
      • Floorplan
      • Staff Assignments
      • Menu Signage
      • Meal Counts & Table Assignments
      • Staff To-Do Lists/Side Work
    • Overseeing Events
      • Day-Of Point of Contact to Client
      • Conduct Pre-Shift with Staff
      • Assisting with Setup/Breakdown & Provide Direction to Staff
      • AV Needs
      • FOH or BOH (Table Service vs. Expediting)

    *Weddings Only*

    • Ceremony Conduction
    • Cocktail Hour Flip
    • Food/Beverage Décor Display

    DAILY RESPONSIBILITIES:

    • Linen Orders
    • Homebase
      • Staff Communications
      • Assigning Captains
      • Uploading Monthly Shifts

    WEEKLY RESPONSIBILITIES:

    • Liquor Inventory
      • Inventory Prep based on Weekly Events
      • Submission to Reps
      • Check-In on Day-Of Delivery
    • Payment Audit Report & Submission to Event Manager
    • Collecting Event Details & Submission to Event Manager
      • Phone Calls with Clients
      • 2nd Site Tours
    • 2nd Site Tours & Ceremony Rehearsals
    • WSFS à Bank Deposits

    MONTHLY/QUARTERLY RESPONSIBILITIES

    • Wedding Tasting
      • Pulling Clients from Tripleseat
      • Contact Participating Vendors
      • Invitation to Clients
    • Monthly Liquor Inventory & Submission to Director of Operations

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