PT Administrative Assistant - Shakopee, United States - Scott County

Scott County Shakopee, United States

4 weeks ago

Regular, Part time

Description

Job Summary
The eligible register developed from this posting may be used to fill future FT and PT vacancies within this classification.
This benefit-eligible position is 20 hours per week.
Performs administrative level support in a variety of duties and is responsible for administrative, accounting, and customer service duties which require the exercise of independent judgment in assisting department managers and supervisors. Compiles agendas, records, reports, and visual aids, arranges meetings and workshops, maintains basic bookkeeping records, maintains basic public facing communications, and schedules appointments. Maintains departmental files requiring considerable knowledge of program policies and functions. Assists in implementation of new techniques and technologies to enhance and improve procedures within the department and service to the customers.
Essential Duties

Provides administrative support to the Parks and Environmental Services departments.

Supports the Parks Advisory Commission including attending monthly meeting, preparing and distributing packets, preparing minutes, tours, and other related work to support the commission. May support other commissions as assigned.

Prepares information packets for the various Scott County Boards, Watershed Planning Commission, and Parks Commission in a time-sensitive, deadline-driven environment, including Request for Board Actions (RBAs) and resolutions.

Assists with accounting and financial matters of the departments. Works collaboratively with others to create and enhance financial systems to meet service needs. Receives mail, schedules appointments, supports tours and events, assists people in searching files for information, and other related tasks.

Assists the public in matters relating to parks and environmental services. Responds to diverse and complex phone, written, and oral inquiries from the general public and county employees related to department programs and services and answers technical questions from customers about water resources, parks, and environmental services.

Performs quarterly capital project status reports.

Provides general support of master planning projects.

Assists with entering relevant data and information into GIS databases.

Records and maintains a variety of numerical, statistical, program tracking, and resource records.

Collects data and compiles information for required reports; explains reported data and distributes reports as needed.

Exercises independent judgment to analyze, rearrange, expand, segregate, tabulate, and perform spreadsheet or database operations on computers.

Researches, composes, and prepares various documents (e.g., letters, reports, forms, legal documents, public hearing notices, etc.) as required.

Maintains department electronic and hard copy files. Coordinates migration of hard copy files to electronic systems.

Works with department staff to apply for and manage grants.

Performs routine, periodic reconciliations and reports. Monitors and evaluates contracts.

Performs the work related to the procuring of goods and equipment.

Receipts money from other departments, customers, and clients. Analyzes financial transactions and records for propriety.

Codes invoices, procurement card statements, and cash receipts in a multi-accounting unit, activity based financial environment; finds and corrects any coding errors.

Assists with permit submittal intake and initial review.

Performs a variety of Accounts Payable (AP), Accounts Receivable (AR), procurement, inventory control, system maintenance, and data entry-oriented activities for the creation and upkeep of financial and program data.

Processes per diem and mileage reimbursement requests for Parks Advisory Board and Watershed Planning Commission members.

Manages, organizes, and works on special projects at the discretion of the Environmental Services and Parks Manager.

Assists in implementation of new techniques and technologies to enhance and improve procedures within the division and service to the customers.

Acts as the social media and web coordinator for Parks and Environmental Services, adding, editing, maintaining, and updating information on the Scott County website and media outlets.

Utilizes computer, including MS Office software and GIS, as well as unit specific software, for a variety of tasks where accuracy is required; provides technical assistance to other staff.

Assists with Environmental Services special projects such as well test kits.

Works the hours and/or shifts assigned and begins and ends work on time.

Performs other related duties as required or assigned.
Minimum Qualifications

Requires equivalency of high school graduation, one year of post-secondary education or training, and two years of progressively responsible experience in administrative support or similar. Knowledge of policies, planning, and management of water resources, parks, environmental science, or similar. Advanced level expertise in working with MS Office and social media is highly desired. Intermediate level experience working with Geographical Information Systems (GIS) and permit software applications is highly desired. Working knowledge of SharePoint, Adobe Creative Cloud are a plus. Mathematical abilities required for performing job duties. A reliable form of transportation for the performance of work responsibilities is required.

High level multi-tasking and well organized. Uses independent judgment when appropriate.

Preference given for a Bachelor's Degree in a related field and/or work experience in Parks, Water Resources, or Environmental Science.

Selection Process

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to the hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.

EEO. Let's work together.

Administrative Assistant

2 weeks ago

Cascade Enterprises Eden Prairie, MN, United States Freelance

Do you have experience in order processing and are looking for a new challenge with long-term prospects in Eden Prairie, MN? · We are currently seeking someone for order processing (m/f/d) in the logistics industry for direct placement · We offer: · - Direct placement with client ...
Administrative Assistant

1 day ago

COX PETROLEUM TRANSPORT Bloomington, United States

**Job Summary** · This position reports directly to the Terminal Manager and is responsible for performing administrative duties on a professional level while working closely with the terminal management staff in supporting the terminal. The Terminal Admin Assistant may carry out ...
Administrative Assistant

1 week ago

The United Synagogue of Conservative Judaism Northfield, United States

**Position Summary**: · The **Administrative Assistant** is a key member of the USY team and provides general administrative assistance to support efficient USY Department operations. This includes professional and accurate deliverables; thorough and on-deadline completion of pro ...
Administrative Assistant

1 week ago

Interforum Holdings, Inc Northfield, United States

Real Estate Development and Property Management Company is looking for an Administrative Assistant with strong ability to multi-task. Responsibilities will include: · Performing clerical and other office management tasks; Serving as receptionist, answering phone and greeting gues ...
Administrative Assistant

2 weeks ago

Diamond Dynamics Brooklyn Center, MN, United States Freelance

The **PRAXIS AUTISMUS südwest** has been an innovative and reliable provider for therapy, training, and consultation for children, adolescents, and young adults with autism, as well as their families and their environment (kindergarten/school/employers) for over 20 years. Our mai ...
Administrative Assistant

2 weeks ago

Titan Industries St. Louis Park, MN, United States Freelance

**Join us as a Clerk (m/f/d) for master data maintenance in St. Louis Park, MN and start a successful future together. As a reliable partner of our client, a globally operating corporation in passenger and rail freight transport, SimpleXX GmbH is looking for a Clerk (m/f/d) for m ...
Administrative Assistant

1 week ago

Omega Enterprises Washington Grove, United States

As one of the most successful and innovative personnel service companies in Germany, we are currently seeking a full-time or part-time administrative specialist (m/f/d) for order and security for our renowned client in Kreischa. Your responsibilities will include: - Enforcing the ...
Administrative Assistant

2 weeks ago

Eclipse Technologies Hampton, MN, United States Freelance

Why Shimadzu: · We are a leading, globally operating manufacturer of solutions for instrumental analytics, medical technology, and testing machines. We develop and produce innovative products for laboratories in industry, science, and various institutions. The Shimadzu brand has ...
Administrative Assistant Ii

6 days ago

DHL Bloomington, United States

DHL Supply Chain is Hiring · At DHL, you will play a part in one of the world's most essential industries. As the world's leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matte ...
Dental administrative assistant

1 week ago

Crimson Solutions St. Anthony, United States

What do we offer? · We are currently looking for a full-time or part-time Dental Administrative Assistant (m/f/d) to join our practice Zahnzentrum Grafschaft | Dr. Pietrek & Kollegen as soon as possible. · Attractive compensation tailored to your performance · Diverse environment ...
Dental administrative assistant

1 week ago

NovaWorks Cottage Grove, United States

What do we offer? · We are currently looking for a full-time or part-time Dental Administrative Assistant (m/f/d) to join our practice Zahnzentrum Langgöns | Dres. Hornung & Kollegen in Cottage Grove as soon as possible. · Attractive compensation tailored to your performance · Di ...
Administrative Assistant

2 weeks ago

Atlas Staffing, Inc Eden Prairie, United States

Location: Eden Prairie, MN · Pay: $17 hourly · Shift: 1st shift 6am-2:30pm · Job Description: · The Administrative Assistant is responsible for working in the front office, but is available to help in production or packing when it's slower in the office. Office duties include, bu ...
Executive Administrative Assistant

1 week ago

Lifetime Fitness - Life Time, Inc. Chanhassen, United States

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer t Administrative Assistant, Exe ...
Finance Administrative Assistant

1 week ago

The Right Staff, LLC Eden Prairie, United States

Are you looking for a Short-Term Contract role? THE RIGHT STAFF a leading recruitment agency, is currently seeking a Finance Administrative Assistant to help with Vendor Setups, verifying ACH Information and Open Mail and scanning it to the correct d Administrative Assistant, Fin ...
Construction Administration Assistant

3 days ago

AEC Resources Chanhassen, United States

Job Description · Job DescriptionWhy This Job: · Advancement to Project Manager · Outstanding salary and comprehensive benefit package · 14% 401(K) contribution for your retirement savings account · Friday afternoons off every week · Join our dynamic team as a Construction Admini ...
Administrative Assistant and Dispatcher

5 days ago

Olidia Transit Inc Eden Prairie, United States

Job Description · Job DescriptionAdministrative Assistant and Dispatcher · Olidia Transit provides professional door-to-door non-emergency medical transportation for elderly and disabled persons. · We offer wheelchair and stretcher transportation to and from Adult Day Services, O ...
Main Office/guidance Dept. Administrative Assistant

5 days ago

Pioneer Valley Regional School District Northfield, United States

**Main Office Responsibilities** · - Answer phone calls · - Document and maintain records of faculty and staff attendance · - Process staff absence forms & schedule substitutes · - Distribute lesson plans, rosters, keys, and other pertinent materials to substitute educators · - O ...
Executive Administrative Assistant

7 hours ago

Life Time Chanhassen, United States Full time

.Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains a ...
Administrative Assistant

18 hours ago

Weidner Apartment Homes Minnetonka, United States

Minnesota Regional Office · The Regional Office Administrative Assistant performs diversified duties necessary for the efficient operation of the assigned Regional Office. This includes assisting the regional staff in the day-to-day operations of the properties under management. ...
Administrative Assistant

3 days ago

AEC Resources Minnetonka, United States

Job Description · Job Description · Salary and full benefits package · Advancement to Project Manager · Profit sharing · Friday afternoons off · Become a key part of our growing 200+ person team as an Administrative Assistant in the realm of commercial construction Your role will ...